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Table of Contents
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy
Statement Pursuant to Section 14(a) of
the Securities Exchange Act of 1934 (Amendment No. )
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Filed by the Registrant ý
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Filed by a Party other than the Registrant o
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Check the appropriate box:
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Preliminary Proxy Statement
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))
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Definitive Proxy Statement
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Definitive Additional Materials
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Soliciting Material under §240.14a-12
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NETLIST, INC.
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(Name of Registrant as Specified In Its Charter)
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(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
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Payment of Filing Fee (Check the appropriate box):
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No fee required.
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Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11.
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Title of each class of securities to which transaction applies:
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(2)
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Aggregate number of securities to which transaction applies:
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(3)
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Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was determined):
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(4)
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Proposed maximum aggregate value of transaction:
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(5)
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Total fee paid:
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Fee paid previously with preliminary materials.
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Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration
statement number, or the Form or Schedule and the date of its filing.
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(1)
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Amount Previously Paid:
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(2)
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Form, Schedule or Registration Statement No.:
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(3)
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Filing Party:
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Date Filed:
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NETLIST, INC.
175 Technology Suite 150
Irvine, California 92618
(949) 435-0025
June 24, 2020
Dear
Netlist Stockholder:
On
behalf of the Board of Directors, it is our pleasure to invite you to the 2020 Annual Meeting of Stockholders of Netlist, Inc. ("Annual Meeting"), which will be held on Friday,
August 7, 2020 at 10:00 a.m., Pacific Time, at the offices of Toppan Merrill Corporation at 2603 Main Street, Suite 610, Irvine, California 92614.
The
Annual Meeting will include a report on our business, a discussion of and voting on the matters described in the Notice of 2020 Annual Meeting of Stockholders and Proxy Statement,
and a question-answer session.
Whether
or not you participate in the Annual Meeting, it is important that your shares be represented and voted during the meeting. We urge you to promptly vote and submit your proxy
(1) via the Internet, (2) by phone, or (3) if you received your proxy materials by mail, by signing, dating, and returning the enclosed proxy card or voting instruction form in
the envelope provided for your convenience.
Thank
you for your continued investment in Netlist.
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Sincerely,
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Gail Sasaki
Vice President, Chief Financial Officer and Corporate Secretary
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Table of Contents
NETLIST, INC.
NOTICE OF 2020 ANNUAL MEETING OF STOCKHOLDERS
Date and Time
Friday,
August 7, 2020
10:00 a.m., Pacific Time
Location
Toppan
Merrill Corporation
2603 Main Street Suite 610
Irvine, California, 92614
Items of Business
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1.
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To
elect one director named in this Proxy Statement;
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2.
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To
ratify the appointment of KMJ Corbin & Company LLP as our independent registered public accounting firm for fiscal 2020;
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3.
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To
approve an amendment to our Restated Certificate of Incorporation; and
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4.
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To
transact such other business as may properly come before the meeting or any adjournment or postponement thereof.
Record Date
June 9, 2020. Only stockholders of record at the close of business on the record date are entitled to receive notice of, and to vote at,
the Annual Meeting.
Whether
or not you plan to attend in-person, please be sure to vote your shares by proxy. Your vote is important.
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By order of the Board of Directors,
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Gail Sasaki
Vice President, Chief Financial Officer and Corporate Secretary
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Irvine, California
June 24, 2020
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Important Notice Regarding the Availability of Proxy Materials for the Stockholder Meeting to be held on Friday, August 7, 2020
Our
Notice of Annual Meeting, Proxy Statement and Annual Report for the fiscal year ended December 28, 2019 are available at www.edocumentview.com/NLST. These proxy materials were first sent or made
available to stockholders on June 26, 2020.
Table of Contents
Table of Contents
Table of Contents
PROXY STATEMENT
SUMMARY
This
summary highlights information contained elsewhere in this Proxy Statement. This summary does not contain all information you should consider. Please read this
entire Proxy Statement carefully before voting.
In
this Proxy Statement, the terms the "Company," "Netlist," "we," "us," and "our" refer to Netlist, Inc. Information presented in this Proxy Statement is based on Netlist's
fiscal calendar.
2020 Annual Meeting of Stockholders
Friday,
August 7, 2020
10:00 a.m., Pacific Time
Toppan
Merrill Corporation
2603 Main Street, Suite 610
Irvine, California 92614
Only
stockholders of record at the close of business on June 9, 2020 are entitled to receive notice of and to vote at our 2020 Annual Meeting of Stockholders ("Annual Meeting").
Voting Matters and Vote Recommendations
Whether or not you plan to attend the Annual Meeting in person, please date, sign and return the enclosed proxy card in the enclosed postage
prepaid envelope or submit your vote via the Internet or by telephone as promptly as possible, to ensure your shares will be voted at the Annual Meeting. Unless you instruct otherwise, any vote
submitted by proxy that is not revoked will be voted at the Annual Meeting as follows:
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1.
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To
elect one director to our Board of Directors to serve until our 2021 Annual Meeting of Stockholders and until his successor is duly elected or appointed and
qualified or until his earlier resignation or removal;
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2.
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To
ratify the appointment of KMJ Corbin & Company LLP ("KMJ") as our independent registered public accounting firm for our fiscal year ending
January 2, 2021 ("Fiscal 2020");
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3.
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To
approve an amendment to our Restated Certificate of Incorporation ("Restated Certificate") to increase the number of authorized shares of our common stock by
approximately 50% (from 300,000,000 to 450,000,000); and
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4.
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With
regard to all other matters as may properly come before the Annual Meeting, in accordance with the recommendation of the Board of Directors or, if no such
recommendation is given, in the best judgment of the individuals named as proxies on the enclosed proxy card.
Our
Board of Directors recommends a vote "FOR" the director nominee in Proposal 1, and "FOR" each of Proposals 2 and 3.
To
obtain directions to attend the Annual Meeting and vote in person, or if you have questions, please call Investor Relations at (212) 739-6740 or email
nlst@theplunkettgroup.com. If you need assistance voting your shares, please call 1-800-652-VOTE.
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CORPORATE GOVERNANCE
Board Responsibilities and Meeting Attendance
The primary responsibilities of the Board are to provide oversight of the business and affairs of the Company, determination of the Company's
mission, our long-term strategy and objectives, and management of the Company's risks. These functions of the Board have been carried out by the full Board and, when delegated, by the committees
thereof.
Our
Board of Directors held four meetings in Fiscal 2019, and each director attended at least 75% of all meetings of the Board and each committee on which he served in Fiscal 2019 that
was held during the period in which the director served. We do not have a policy requiring that directors attend our annual meetings of stockholders, and none of our independent directors attended our
2019 Annual Meeting of Stockholders.
Director Independence
Our common stock was listed on The Nasdaq Capital Market ("Nasdaq") until September 27, 2018. On September 27, 2018, our common
stock began trading on the OTCQX® Best Market. OTCQX® Best Market does not require that a majority of the board of directors be independent. Nevertheless, our Board has
historically considered the independence of our directors under the listing standards of Nasdaq.
Our
Board has determined that each of our directors serving at any time in Fiscal 2019, other than our President and Chief Executive Officer, Chun K. Hong, is an independent director
within the meaning of applicable Nasdaq rules. In addition, our Board has determined that each director serving at any time in Fiscal 2019 as a member of our Audit Committee, Compensation Committee or
Nominating and Corporate Governance Committee, at all times of such service, satisfied or satisfies all independence standards and financial expertise requirements applicable to members of each such
committee under, and taking into account the factors set forth in, Nasdaq and SEC rules, and also constitutes a non-employee director, as defined in Rule 16b-3 under the Securities Exchange Act
of 1934, as amended (the "Exchange Act"), and an outside director, as defined in Section 162(m) of the Internal Revenue Code of 1986, as amended (the "Code"). In making these determinations,
the Board reviewed and discussed information provided by the directors and management regarding each director's business and personal activities as they may relate to our company.
Proposed Changes to Board and Committee Structure
In order to proactively address the economic effects of the recent coronavirus, the Board has evaluated various cost-cutting measures, including
review of the Board and committee structure, operations and compensation of the members thereof. As a result of its evaluation and because we are no longer subject to Nasdaq rules, the Board has
determined it to be in the best interests of its stockholders to reduce the number of directors serving on the Board to one director and to dissolve all committees of the Board effective immediately
after the Annual Meeting. The company will continue to be an SEC filer and as such, will continue to have its financial results reviewed quarterly and audited annually by outside auditors.
Board Committees
Our Board has established a standing Audit Committee, Compensation Committee, and Nominating and Corporate Governance Committee, each of which
is described below and operates pursuant to a written charter adopted by our Board and available on our website, www.netlist.com. The table below shows
the membership of these committees during Fiscal 2019 and Fiscal 2020 to date, as well as the number of meetings held by each of these committees during Fiscal 2019. As discussed
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above,
effective immediately after the Annual Meeting, we intend to reduce the number of directors serving on the Board to one director and dissolve all committees of the Board.
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Name
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Audit
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Compensation
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Nominating and
Corporate
Governance
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Jun S. Cho
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Kiho Choi
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Chair
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Blake A. Welcher
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Chair
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Chair
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Number of Meetings Held in Fiscal 2019
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4
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2
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0*
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*
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All
matters were discussed through the form of unanimous written consent during Fiscal 2019.
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(1)
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Messrs. Choi
(Chair), Cho and Welcher have served on this committee at all times during Fiscal 2019 and Fiscal 2020 to date.
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(2)
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Messrs. Welcher
(Chair) and Choi have served on this committee at all times during Fiscal 2019 and Fiscal 2020 to date.
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(3)
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Messrs. Welcher
(Chair) and Cho have served on this committee at all times during Fiscal 2019 and Fiscal 2020 to date.
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(4)
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Our
Board has determined that Mr. Choi qualifies as an "audit committee financial expert" in accordance with applicable SEC rules.
Audit Committee
The primary functions of our Audit Committee have been, among other things, to:
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oversee our financial reporting process, including discussing with our independent registered public accounting firm the scope and plans for
all annual audits and discussing with management and our independent registered public accounting firm the adequacy and effectiveness of our accounting and financial controls, systems to monitor and
manage business risk, and legal and ethical compliance programs;
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review with management and our independent registered public accounting firm all of our audited and interim financial
statements;
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review and approve in advance any transactions by us with related parties;
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appoint, terminate, replace,
ensure the independence of and oversee our independent registered public accounting firm;
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pre-approve all audit services and, subject to a "de minimus" exception, all permissible
non-audit services to be performed by the independent
registered public accounting firm;
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be responsible for setting the corporate tone for quality financial reporting and sound business risk practices and ethical behavior; and
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establish procedures for the confidential and anonymous submission, receipt, retention and treatment of concerns or complaints regarding
accounting, internal accounting controls and auditing matters.
After
the dissolution of the committee, these functions will be filled by our sole director.
Compensation Committee
The primary functions of our Compensation Committee have been, among other things, to:
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review and approve, or make recommendations to the Board regarding, our programs and arrangements for our Section 16 executive officers,
including salary, incentive compensation, equity compensation and perquisite programs;
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review the evaluation process and compensation structure for our non-Section 16 executive
officers;
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assist the Board in developing and evaluating potential candidates for executive positions and oversee the development of executive succession
plans; and
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review and act as administrator of our incentive compensation and other stock-based plans.
Pursuant
to its charter, the Compensation Committee may select, retain and terminate such legal counsel, compensation consultants and other experts or advisors as it deems necessary or
appropriate in its sole discretion, and has the authority to approve the fees and retention terms relating to any such consultants or advisors. Pursuant to its charter and in accordance with
applicable Nasdaq and SEC rules, the Compensation Committee assessed the independence of any such consultants or advisors, including the existence of any conflicts of interest, before any engagement.
In Fiscal 2019, no such consultants or advisors were retained to assist in determining or recommending the amount or form of executive and director compensation.
The
Compensation Committee charter permits the Compensation Committee to form and delegate any of its responsibility to subcommittees as it deems necessary or appropriate in its sole
discretion, and the terms of the Netlist, Inc. Amended and Restated 2006 Equity Incentive Plan (the "Equity Plan") permit the Compensation Committee, as the administrator of such plan, to
delegate to management the authority to grant awards under such plan of up to 25,000 shares of our common stock.
Pursuant
to its charter, the Compensation Committee may invite any director, officer or other employee of the Company to be present at meetings of the Compensation Committee, subject to
maintenance of the confidentiality of compensation discussions. Our Chief Executive Officer and our Chief Financial Officer have generally participated in meetings of the Compensation Committee at the
committee's request in order to, among other things, make presentations regarding the Company and individual performance goals for our executives and other senior employees, which are typically
discussed on a semi-annual basis, cash bonus and equity award levels for our executives and other senior employees based on achievement of such performance goals, and changes to base salaries for our
executives or other senior employees, as applicable. The Compensation Committee reviews and considers these recommendations, but makes all compensation decisions for our executive officers based on
its own judgment and discretion and factors it deems relevant. Our Chief Executive Officer
has not historically been involved in discussions about or the determination of any aspect of his own compensation.
After
the dissolution of the committee, these functions will be filled by our sole director.
Nominating and Corporate Governance Committee
The primary functions of our Nominating and Corporate Governance Committee have been, among other things,
to:
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lead the search for individuals qualified to become members of the Board and select director nominees to be presented at our annual meetings of
stockholders;
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review the standards to be applied by the Board in making determinations as to whether a director satisfies applicable independence
requirements;
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review the Board's structure and the Board's committee structure and make recommendations as appropriate, including recommending to the Board
the directors to serve as members of each Board committee;
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conduct an annual performance evaluation of the Board and its committees;
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advise the Board on candidates for the positions of Chairman of the Board, Lead Independent Director, Chief Executive Officer and other
executive officer positions;
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develop, recommend to the Board and review a set of corporate governance guidelines and a code of business conduct and ethics; and
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review changes in legislation, regulations and other developments impacting corporate governance and make recommendations to the Board with
respect to these matters and corporate governance matters generally.
After
the dissolution of the committee, these functions will be filled by our sole director.
Director Nominations
Our Board, as a whole and through our Nominating and Corporate Governance Committee, has been responsible for identifying, evaluating,
recommending and selecting nominees to serve as directors of our Company.
Criteria and Qualifications
Our Nominating and Corporate Governance Committee has been responsible for identifying qualified individuals to become members of our Board of
Directors and recommending to the Board proposed nominees for Board membership. In identifying and recommending qualified director candidates, the Nominating and Corporate Governance Committee
reviewed and evaluated each proposed individual's skills, expertise, industry and other knowledge and business and other experience that may be useful to the effective oversight of the Company's
business. In evaluating continuing directors, the Board also considered an individual's past contributions to the Board and the
tenure of the continuing director. Under the Nominating and Corporate Governance Committee charter, the qualifications to be considered in the selection of director candidates, among others as the
committee deems relevant, are broad experience in business, finance or administration; familiarity with the Company's industry; and prominence and reputation. Additionally, since prominence and
reputation in a particular profession or field of endeavor are what brings most prospective director candidates to the Board's attention, the Nominating and Corporate Governance Committee also
considers whether a prospective candidate has the time available to devote to the work of the Board and one or more of its committees. The Committee also reviewed the activities and associations of
each prospective director candidate to ensure that there was no legal impediment, conflict of interest, or other consideration that might hinder or prevent service on the Board.
After
the dissolution of the committee, these functions will be filled by our sole director.
Identification and Evaluation of Director Nominees
Our Nominating and Corporate Governance Committee has utilized a variety of methods for identifying director nominees. For example, potential
director candidates may come to the attention of the committee from current members of the Board, executive officers, professional search firms, stockholders or others. Pursuant to its charter, the
Nominating and Corporate Governance Committee had the powers to select, retain and terminate such legal counsel, consultants and other experts or advisors as it deemed necessary or appropriate in
identifying and evaluating director nominees or otherwise fulfilling its responsibilities, although in Fiscal 2019, no such consultants or advisors were retained.
The
Nominating and Corporate Governance Committee has had the discretion to consider and evaluate potential director candidates at any point during our fiscal year. In addition, in
connection with each annual meeting of our stockholders, the Nominating and Corporate Governance Committee has recommended to our Board certain director nominees for election at the annual meeting by
our stockholders, and the Board then selects its slate of director nominees based on its determination, using the recommendation and other information provided by the Nominating and Corporate
Governance Committee as it deems appropriate, of the suitability of all potential director candidates, individually and in the aggregate, to serve as directors of our Company.
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Stockholder Recommendations of Director Candidates
Our Nominating and Corporate Governance Committee has considered director candidates recommended by our stockholders. Effective immediately
after the Annual Meeting, the Nominating and Corporate Governance Committee will be dissolved and any recommendations for director candidates will be evaluated by our sole director in the same manner
as our current Nominating and Corporate Governance Committee. The sole director does not evaluate director candidates differently based on whether the candidate is recommended by a stockholder or
otherwise, and any stockholder-recommended candidate would be included in and evaluated in the same manner as the pool of other prospective director candidates. Any such recommendation should be made
in writing to our Corporate Secretary at the address of our principal executive offices and should include the name, address and a current resume and curriculum vitae of the proposed director
candidate, a statement describing the candidate's qualifications and consent to serve on our Board if selected as a director nominee, and contact information for personal and professional references.
The submission should also include the name and address of the stockholder who is recommending the proposed director candidate, the number of shares of our common stock that are owned of record or
beneficially by the recommending stockholder and a description of all arrangements or understandings between the recommending stockholder and the candidate. Any stockholder-recommended candidate that
is selected by our sole director would be appointed to a vacant seat on the Board or included in the Board's slate of recommended director nominees for election at our next annual meeting of
stockholders.
Stockholder Nominations of Directors
Our Amended and Restated Bylaws ("Bylaws") provide that any stockholder who is entitled to vote at an annual meeting of our stockholders and who
complies with the notice requirements set forth in our Bylaws may nominate persons for election to our Board of Directors at the applicable annual meeting. These notice requirements provide that a
stockholder desiring to nominate a director to our Board of Directors must do so by written notice delivered to or mailed and received by our Corporate Secretary at the address of our principal
executive offices within a specified time period before the annual meeting of stockholders at which the director nominee is to be up for election. See "Stockholder Proposals or Director Nominations
for 2021 Annual Meeting of Stockholders" in General Information for information about these time periods in connection with our 2021 Annual Meeting of Stockholders. The stockholder's written notice
must include, among other things as specified in our Bylaws, certain personal identification information about the stockholder and its recommended director nominee(s); the principal occupation or
employment of the recommended director nominee(s); the class and number of shares of the Company that are beneficially owned by the stockholder and its recommended director nominee(s); and any other
information relating to the recommended director nominee(s) that is required to be disclosed in solicitations for proxies for the election of directors pursuant to Regulation 14A under the
Exchange Act. A stockholder who complies in full with all of the notice provisions set forth in our Bylaws will be permitted to present the director nominee at the applicable annual meeting of our
stockholders, but will not be entitled to have the nominee included in our proxy statement for such meeting unless an applicable SEC rule requires that
we include the director nominee in our proxy statement. Please refer to the full text of our Bylaws for additional information about these requirements. A copy of our Bylaws may be obtained by writing
to our Corporate Secretary at the address of our principal executive offices or may be accessed on our website, www.netlist.com or through our SEC
filings available at www.sec.gov.
Code of Business Conduct and Ethics
Our Board of Directors has adopted a set of Corporate Governance Guidelines to assist the Board and its committees in fulfilling their
respective responsibilities. Our Board of Directors has also adopted a Code of Business Conduct and Ethics that applies to our principal executive officer,
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principal
financial officer, principal accounting officer or controller, or persons performing similar functions, as well as all of our other executive officers and employees and all of our directors,
which satisfies applicable requirements of the Sarbanes-Oxley Act of 2002 and SEC rules. Our Corporate Governance Guidelines and Code of Business Conduct and Ethics are available on our website, www.netlist.com. We intend to disclose on our website any amendments to or waivers from our Code of Business Conduct and Ethics, to the extent required
by applicable law or SEC rules. We are withdrawing our Corporate Governance Guidelines effective as of the Annual Meeting.
Board Leadership Structure and Role in Risk Oversight
Both the Chairman of the Board and the Chief Executive Officer positions are currently held by Mr. Hong. The Board of Directors believes
our Chief Executive Officer is best situated to serve as Chairman of the Board because, as one of our founders and due to his involvement in our day-to-day operations, he possesses in-depth knowledge
of the issues, opportunities and challenges facing the Company, and the Board believes he is best positioned to develop agendas that ensure the Board's time and attention are focused on our most
critical matters. The Board also believes Mr. Hong's combined role, along with his significant ownership in the Company, increases accountability, promotes strategy development and execution
and facilitates information flow between management and the Board of Directors, all of which our Board believes are essential to the effective governance of our Company. In addition, Mr. Cho is
currently designated by the Board as our Lead Independent Director, a position held by an independent director who serves in a lead capacity to
coordinate the activities of the other independent directors, call and chair executive sessions of the Board, assist with the preparation of the agenda for each Board meeting and perform such other
board leadership duties and responsibilities as the Board of Directors may determine. Effective immediately after the Annual Meeting, the Board recommends for Mr. Hong to serve as sole director
of the Board and continue in his position as Chief Executive Officer. Mr. Cho's current designation as our Lead Independent Director will be terminated upon his completion of service to the
Board. The sole director will be responsible for risk oversight of our company.
Stockholder Communications with the Board of Directors
Any stockholder who desires to contact our Board of Directors or any member of our Board of Directors may do so by writing to our Board of
Directors, care of our Corporate Secretary, at the address of our principal executive offices. Copies of any such written communication received by the Corporate Secretary will be provided to our full
Board of Directors or the identified Board member(s), unless the communication is considered, in the reasonable judgment of the Corporate Secretary, to be improper for submission to the intended
recipient(s).
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EXECUTIVE OFFICERS
Each
of our executive officers is appointed by, and serves at the direction of, our Board, subject to the terms of our employment agreement with Mr. Hong, our
President and Chief Executive Officer, which is described under "Executive CompensationEmployment Agreements" in this Proxy Statement below, and which establishes, among other things,
Mr. Hong's term of office.
The
narrative below provides, for Gail Sasaki, our only executive officer other than Mr. Hong, such individual's age as of June 19, 2020; current position(s) with our
Company; tenure in such position(s);
information about such individual's business experience and qualifications, including principal occupation or employment and principal business of the employer, if any, for at least the past five
years; and involvement in certain legal or administrative proceedings, if any. Such information about Mr. Hong, who is also a director of our Company, is set forth above in the description of
Proposal No. 1. There is no arrangement or understanding between any executive officer and any other person or persons pursuant to which any executive officer was or is to be selected as an
executive officer of the Company.
Gail Sasaki, 63, has been our Vice President and Chief Financial Officer since January 2008 and our Corporate Secretary since August 2007.
From 2006 to January 2008, Ms. Sasaki served as our Vice President of Finance. Prior to her tenure at Netlist, Ms. Sasaki served in various senior financial roles, including Chief
Financial Officer of eMaiMai, Inc., a commercial technology company based in Hong Kong and mainland China; Chief Financial Officer, Senior Vice President of Finance, Secretary and Treasurer of
eMotion, Inc. (a Kodak subsidiary and formerly Cinebase Software), a developer of business-to-business media management software and services, and Chief Financial Officer of MicroNet
Technology, Inc., a leader in storage technology. Ms. Sasaki also spent seven years in public accounting leaving as an audit manager with Arthur Young (now known as
Ernst &Young LLP). Ms. Sasaki earned a Bachelor's degree from the University of California at Los Angeles and also earned a Master of Business Administration degree from the
University of Southern California.
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EXECUTIVE COMPENSATION
The
table below provides information about the compensation awarded to, earned by or paid to each of the following individuals, which we refer to collectively as our
"named executive officers," for Fiscal 2019 and Fiscal 2018: each person serving at any time during Fiscal 2019 as our principal executive officer (our President and Chief Executive Officer,
Mr. Hong); and our only other executive officer serving as such at any time during Fiscal 2019 (our Vice President, Chief Financial Officer and Corporate Secretary, Ms. Sasaki).
Summary Compensation Table
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Name and Principal Position
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Fiscal
Year
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Salary($)
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Stock
Awards
($)(1)
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All Other
Compensation
($)(2)
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Total($)
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Chun K. Hong
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2019
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323,000
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408,004
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51,486
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782,490
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President and Chief Executive Officer
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2018
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323,000
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75,780
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47,328
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446,108
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Gail Sasaki
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2019
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200,000
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223,992
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423,992
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Vice President, Chief Financial Officer and
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2018
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200,000
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18,945
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1,385
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220,330
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Secretary
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(1)
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Represents
the grant date fair value of the restricted stock ("RSAs") and restricted stock units ("RSUs") granted during the year calculated in accordance with
Financial Accounting Standards Board Accounting Standards Codification Topic 718, CompensationStock Compensation ("ASC 718"). The grant date fair value was determined using the fair value
of the underlying shares of our common stock.
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(2)
-
For
2019, the amount consists of $10,936 for automobile rental payments, $8,694 for other vehicle-related costs, $22,052 for a country club membership, $4,532 for a
health club membership, and $5,272 for income tax and estate planning costs incurred on Mr. Hong's behalf. For Fiscal 2018, the amount consists of (a) for Mr. Hong, $15,816 for
automobile rental payments, $3,554 for other vehicle-related costs, $21,302 for a country club membership, $2,482 for a health club membership, and $4,174 for income tax and estate planning costs
incurred on Mr. Hong's behalf, and (b) for Ms. Sasaki, the amount of our matching contributions under our savings plan qualified under Section 401(k) of the Code.
Employment Agreements
We entered into an employment agreement with our President and Chief Executive Officer, Mr. Hong, in September 2006. This agreement
provides for an initial base salary of $323,000 plus other specified benefits, including the reimbursement of professional fees and expenses incurred in connection with income and estate tax planning
and preparation, income tax audits and the defense of income tax claims; the reimbursement of membership fees and expenses for professional organizations and one country club; the reimbursement of
employment-related legal fees; automobile rental payments and other vehicle-related expenses; and the reimbursement of health club membership fees and other similar health-related expenses.
Mr. Hong may earn annual cash performance bonuses, at the discretion of our Compensation Committee or our Board, of up to 100% of his base salary based upon the achievement of individual and
Company performance objectives.
Mr. Hong's
employment agreement automatically renews for additional one-year periods unless we provide or Mr. Hong provides notice of termination six months prior to the
renewal date, but at all times Mr. Hong may terminate his employment upon six months' advance written notice to us and we
may terminate Mr. Hong's employment upon 30 days' advance written notice to Mr. Hong. If we terminate Mr. Hong's employment without cause or if he resigns from his
employment for good reason, which includes a termination or resignation upon a change of control of our Company, Mr. Hong
9
Table of Contents
would
be entitled to receive continued payments of his base salary for one year, reimbursement of medical insurance premiums during that period unless he becomes employed elsewhere, a pro-rated
portion of his annual performance bonus, and, if any severance payment is deemed to be an "excess parachute payment" within the meaning of Section 280G of the Code, an amount equal to any
excise tax imposed under Section 4999 of the Code. In addition, upon any such termination or resignation, any unvested stock options held by Mr. Hong would immediately become fully
vested and exercisable as of the effective date of the termination or resignation. If Mr. Hong's employment is terminated due to death or disability, he or his estate would receive a lump-sum
payment equal to half of his annual base salary and any stock options held by Mr. Hong would vest to the same extent as they would have vested one year thereafter. Additionally, if
Mr. Hong's employment is terminated due to death or disability, 25% of the shares subject to outstanding stock options, or such lesser amount as is then unvested, would immediately vest and
become exercisable. If Mr. Hong resigns without good reason or is terminated for cause, we would have no further obligation to him other than to pay his base salary or other amounts earned by
him through the date of resignation or termination.
For
purposes of Mr. Hong's employment agreement:
-
-
"cause" means a reasonable determination by the Board, acting in good faith based upon actual knowledge at the time, that Mr. Hong has
(i) materially breached the terms of his employment agreement, or any other material agreement between us and Mr. Hong, including an arbitration agreement and a proprietary information
and invention assignment agreement, (ii) committed gross negligence or engaged in serious misconduct in the execution of his assigned duties, (iii) been convicted of a felony or other
serious crime involving moral turpitude, (iv) materially refused to perform any lawful duty or responsibility consistent with Mr. Hong's position with our Company, or
(v) materially breached his fiduciary duty or his duty of loyalty to our Company;
-
-
"good reason" means (i) the assignment to Mr. Hong, without his consent, of duties inconsistent with his position so as to
constitute a diminution of status with our Company, including an assignment of Mr. Hong to a position other than President and Chief Executive Officer of our Company, (ii) our reduction
of Mr. Hong's base salary as in effect at any time without Mr. Hong's consent, other than a decrease of up to (and including) 10% in connection with an adverse change in the business
operations or financial condition of our Company, (iii) the occurrence of a change of control, or (iv) a requirement that Mr. Hong relocate (or report on a regular basis) to an
office outside of Orange County without his consent; and
-
-
a "change of control" means the occurrence of any of the following: (i) any person or entity is or becomes the beneficial owner (within
the meaning of Rule 13d-3 under the Exchange Act), directly or indirectly, of securities of our Company representing a percentage of the combined voting power of our then-outstanding securities
that is greater than 50%, (ii) the following individuals cease for any reason to constitute a majority of the number of directors then serving: individuals who, on the date of Mr. Hong's
employment agreement, constituted our Board and any new director (other than a director whose initial assumption of office is in connection with an actual or threatened election contest, including but
not limited to a consent solicitation, relating to the election of directors of our Company) whose appointment or election by the Board or nomination for election by our stockholders is approved or
recommended by a vote of at least two-thirds of the directors then still in office who either were directors on the date of Mr. Hong's employment agreement or whose appointment, election or
nomination for election was previously so approved or recommended; (iii) there is consummated a merger or consolidation of our Company in which our Company does not survive or our Company
survives but the shares of our common stock outstanding immediately prior to such merger or consolidation represent 50% or less of the voting power of our Company after such merger or consolidation;
or (iv) our stockholders approve a plan of our complete liquidation or dissolution or there is consummated an agreement for our sale or disposition of all or substantially all of
10
Table of Contents
our
assets, other than a sale or disposition of all or substantially all of our assets to an entity, at least 50% of the combined voting power of the voting securities of which are owned by our
stockholders in substantially the same proportions as their ownership of our Company immediately prior to such sale.
We
have not entered into an employment agreement with Ms. Sasaki, our Vice President, Chief Financial Officer and Secretary. For Fiscal 2019 and Fiscal 2018, Ms. Sasaki
received an annualized base salary of $200,000. If Ms. Sasaki's employment is terminated due to death or disability, any stock options held by Ms. Sasaki would vest to the same extent as
they would have vested one year thereafter.
Additionally, if Ms. Sasaki's employment is terminated due to death or disability, 25% of the shares subject to outstanding stock options, or such lesser amount as is then unvested, would
immediately vest and no additional shares would vest thereafter. Ms. Sasaki is eligible for a target cash bonus of 75% of her base salary, which is to be determined by our Board in its
discretion based on various factors.
Cash Bonuses
No cash bonuses were paid to either Mr. Hong or Ms. Sasaki for Fiscal 2019 and Fiscal 2018.
Retirement Benefits
We maintain a savings plan that qualifies as a defined contribution plan under Section 401(k) of the Code, to which all of our employees,
including our named executive officers, are able to contribute up to the limit prescribed by applicable tax rules on a before-tax basis. All of these employee contributions are fully-vested upon
contribution. In addition, we may make matching contributions on the contributions of our employees on a discretionary basis, and during Fiscal 2018, we made matching contributions equal to 50% of the
first 6% of pay that was contributed by employees, including our named executive officers, to the plan. Effective for pay periods beginning April 15, 2018, we no longer make these matching
contributions.
11
Table of Contents
Outstanding Equity Awards at Fiscal Year End
The following table shows information about the equity awards held by our named executive officers as of the end of Fiscal 2019:
|
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|
|
|
|
|
|
|
|
|
|
Option Awards
|
|
Stock Awards
|
|
Name
|
|
Grant Date
|
|
Number of
Securities
Underlying
Unexercised
Options
Exercisable(#)(1)
|
|
Number of
Securities
Underlying
Unexercised
Options
Unexercisable(#)(1)
|
|
Option
Exercise
Price($)
|
|
Option
Expiration
Date
|
|
Number of
Shares That
Have Not
Vested(#)(2)
|
|
Market
Value of
Shares
That Have
Not
Vested($)(2)
|
|
Chun K. Hong
|
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|
3/17/2011
|
|
|
300,000
|
|
|
|
|
|
2.21
|
|
|
3/17/2021
|
|
|
|
|
|
|
|
|
|
|
2/27/2012
|
|
|
300,000
|
|
|
|
|
|
3.59
|
|
|
2/27/2022
|
|
|
|
|
|
|
|
|
|
|
2/11/2013
|
|
|
300,000
|
|
|
|
|
|
0.71
|
|
|
2/11/2023
|
|
|
|
|
|
|
|
|
|
|
2/21/2014
|
|
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300,000
|
|
|
|
|
|
2.05
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|
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2/21/2024
|
|
|
|
|
|
|
|
|
|
|
1/6/2015
|
|
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300,000
|
|
|
|
|
|
0.84
|
|
|
1/6/2025
|
|
|
|
|
|
|
|
|
|
|
1/8/2016
|
|
|
281,250
|
|
|
18,750
|
|
|
0.70
|
|
|
1/18/2026
|
|
|
|
|
|
|
|
|
|
|
2/14/2017
|
|
|
131,250
|
|
|
93,750
|
|
|
1.02
|
|
|
2/14/2027
|
|
|
|
|
|
|
|
|
|
|
4/13/2018
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
150,000
|
|
|
47,820
|
|
|
|
|
3/7/2019
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
649,687
|
|
|
207,120
|
|
Gail Sasaki
|
|
|
3/17/2011
|
|
|
75,000
|
|
|
|
|
|
2.21
|
|
|
3/17/2021
|
|
|
|
|
|
|
|
|
|
|
2/27/2012
|
|
|
75,000
|
|
|
|
|
|
3.59
|
|
|
2/27/2022
|
|
|
|
|
|
|
|
|
|
|
2/11/2013
|
|
|
75,000
|
|
|
|
|
|
0.71
|
|
|
2/11/2023
|
|
|
|
|
|
|
|
|
|
|
2/21/2014
|
|
|
75,000
|
|
|
|
|
|
2.05
|
|
|
2/21/2024
|
|
|
|
|
|
|
|
|
|
|
1/6/2015
|
|
|
75,000
|
|
|
|
|
|
0.84
|
|
|
1/6/2025
|
|
|
|
|
|
|
|
|
|
|
1/18/2016
|
|
|
70,312
|
|
|
4,688
|
|
|
0.70
|
|
|
1/18/2026
|
|
|
|
|
|
|
|
|
|
|
2/14/2017
|
|
|
51,562
|
|
|
23,438
|
|
|
1.02
|
|
|
2/14/2027
|
|
|
|
|
|
|
|
|
|
|
4/13/2018
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
37,500
|
|
|
11,955
|
|
|
|
|
3/18/2019
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
360,281
|
|
|
114,858
|
|
-
(1)
-
Represents
stock option awards granted under the Equity Plan. These stock option awards that are not fully exercisable vest in 16 equal quarterly installments,
subject to continued service on each vesting date, subject to accelerated vesting in certain circumstances as described under "Employment Agreements" above.
-
(2)
-
Represents
RSAs and RSUs granted under the Equity Plan. Restrictions on the RSAs lapse equally on the first and second anniversaries of their grant date.
Restrictions on RSUs lapse in eight equal semi-annual installments from the grant date.
2020 Compensation Adjustments
On March 6, 2020, our Compensation Committee approved compensation for our two named executive officers beginning calendar year 2020. The
Compensation Committee approved a base salary of $450,000 per annum for Chun K. Hong, our Chief Executive Officer, and $275,000 per annum for Gail Sasaki, our Chief Financial Officer. In making this
determination, the Compensation Committee considered that both officers had held their positions since our initial public offering in 2006 and that Mr. Hong had not received an increase in his
base salary for 13 years and Ms. Sasaki had not received any increase in her base salary for 10 years. In its deliberations regarding the adjustments to base salary, the
Compensation Committee considered the cost of living increases in the United
States, California and Orange County, California during the period since the initial public offering as calculated according to various government and private publications. The final determination of
base salary levels was made after considering the range of calculations as well as a number of other factors that the Compensation Committee determined to be relevant in the exercise of its business
judgment. The Compensation Committee also established bonus targets for the officers of 100% of base salary dependent upon achieving agreed financial objectives. Finally, the Compensation Committee
approved awards of 300,000 restricted stock units for Mr. Hong and 75,000 restricted stock units for Ms. Sasaki, subject to four-year vesting.
12
Table of Contents
DIRECTOR COMPENSATION
Non-Employee Director Compensation
Our non-employee directors receive annual cash compensation of $30,000, which is paid in four equal quarterly installments, and additional cash
payments of $1,000 for each regularly scheduled Board meeting and each Board committee meeting not held on the same day as a Board meeting that is attended by the director. The Lead Independent
Director and the Chair of our Audit Committee each receive additional cash compensation of $5,000 per year. All of our directors, including our non-employee directors, are also reimbursed for their
reasonable out-of-pocket expenses incurred in attending Board and Board committee meetings.
In
addition, each of our non-employee directors is granted a stock option award to purchase up to 25,000 shares of our common stock upon his or her initial appointment or election to the
Board, and a stock option award to purchase up to 20,000 shares of our common stock each year in which he or she continues to serve as a director. For awards granted to non-employee directors before
Fiscal 2017, all stock options vest in 16 equal quarterly installments, and for awards granted to non-employee directors in Fiscal 2017 and thereafter, all stock options vest in one installment on
the, earlier of, the one-year anniversary of the award or the day prior to the next annual shareholders meeting, in all cases subject to continued service on each vesting date. All stock option awards
granted to non-employee directors are granted under our equity compensation plans then in effect and have an exercise price equal to the fair market value of our common stock on the grant date of the
award. In Fiscal 2019, a grant of a stock option award to our non-employee directors was discontinued, and each of our non-employee directors was granted approximately 100,000 restricted stock awards.
These restricted stock awards vested immediately upon grants. After the Annual Meeting, our sole director will be an employee, and therefore our director compensation program will terminate.
Directors
who are our employees receive no additional compensation for their service as directors.
Director Compensation Table
The following table shows the compensation of our non-employee directors for Fiscal 2019. Mr. Hong, our President and Chief Executive
Officer, is not included in this table because he is an employee of our Company and receives no additional compensation for his service as a director. The compensation received by Mr. Hong as
an employee of our Company is described in "Executive Compensation."
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Name
|
|
Fees Earned or
Paid in Cash($)
|
|
Stock
Awards($)(1)
|
|
Total($)(2)
|
|
Jun S. Cho
|
|
|
43,004
|
|
|
59,840
|
|
|
102,844
|
|
Kiho Choi
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|
|
45,004
|
|
|
54,400
|
|
|
99,404
|
|
Blake A. Welcher
|
|
|
40.000
|
|
|
70,720
|
|
|
110,720
|
|
-
(1)
-
Represent
the grant-date fair value of RSUs granted on March 18, 2019 calculated in accordance with ASC 718. The grant-date fair value was determined using
the fair value of the underlying shares of our common stock. These RSUs fully vested on the grant date.
-
(2)
-
At
the end of Fiscal 2019, each individual named in the table held stock options to purchase the following number of shares of our common stock:
(i) Mr. Cho, 105,000; (ii) Mr. Choi, 45,000; and (iii) Mr. Welcher, 125,000.
13
Table of Contents
EQUITY COMPENSATION
PLANS
We
currently maintain one equity incentive plan, the Equity Plan. The Equity Plan initially became effective in 2006, and was amended and restated in 2010, 2016 and
2019. Our Board and our stockholders have previously approved the Equity Plan, including all amendments and restatements of such plan. The terms of the Equity Plan are summarized below.
Share Reserve and Share Limits
Each January 1, the number of shares reserved for issuance under the Equity Plan will continue to be automatically increased by the
lesser of (i) 2.5% of the shares then issued and outstanding, or (ii) 1,200,000 shares. As of June 9, 2020, there were 15,005,566 total shares reserved for issuance under the
Equity Plan, including 8,894,477 shares subject to outstanding equity awards granted under this plan.
Any
shares subject to an award or portion of an award which is forfeited, canceled or expires shall be deemed not to have been issued for purposes of determining the maximum aggregate
number of shares which may be issued under the Equity Plan. Shares that have been issued under the Equity Plan pursuant to an award generally shall not be returned to the reserve under the Equity Plan
and shall not become available for future issuance under the Equity Plan, except that if unvested shares are forfeited, or repurchased by us at the lower of their original purchase price or their fair
market value at the time of repurchase, such shares shall become available for future grant under the Equity Plan. Shares tendered or withheld in payment of an option exercise price shall not be
returned to or become available for future issuance under the Equity Plan.
The
maximum number of shares with respect to which options and stock appreciation rights may be granted to a participant during a calendar year is 1,000,000 shares (with an additional
1,000,000 shares
of stock in connection with the participant's initial employment). For awards of restricted stock, restricted stock units, and performance units that are intended to be performance-based compensation
under Section 162(m) of the Code, the maximum number of shares granted to a participant during a calendar year is 1,000,000 shares.
Administration
The Equity Plan is administered, with respect to grants of awards to employees, directors, officers, and consultants, by the administrator,
which is defined as the Board or one or more committees designated by the Board. With respect to grants to officers and directors, the committee shall be constituted in such a manner as to satisfy
applicable laws, including Rule 16b-3 under the Exchange Act and Section 162(m) of the Code. The Equity Plan is administered by the Compensation Committee of our Board, the composition
of which satisfies such tax and SEC rules, subject to such committee's delegation to management to grant awards to certain eligible persons of up to 25,000 shares.
Eligibility
Persons eligible to receive awards under the Equity Plan include directors, officers and other employees of and consultants and advisors to our
Company or any of our subsidiaries. As of June 9, 2020, approximately 72 officers and other employees of our Company and our subsidiaries (including all of the named executive officers) and
each of our four non-employee directors are eligible to receive awards under the Equity Plan.
Vesting
Although the Equity Plan provides the administrator with the discretion to determine the vesting schedule of any awards granted under the plan,
stock option awards granted to employees under the
14
Table of Contents
Equity
Plan typically vest over four years in either 16 equal quarterly installments or one installment of 25% of the shares subject to the award on the one-year anniversary of the grant date and 12
equal quarterly installments thereafter, subject to continued service on each vesting date.
Adjustments Upon Corporate Transactions
The Equity Plan provides that, in the event of an "acquisition," as defined in the Equity Plan, the administrator may provide for the
termination of outstanding awards under the Equity Plan, unless awards are assumed or replaced by the successor entity in the acquisition. Except as provided in an individual award agreement, for the
portion of each award that is not assumed or replaced by the successor entity, such portion of the award may be vested and become exercisable in full or be released from any repurchase or forfeiture
rights before the effective date of the acquisition, provided that the participant's continuous service has not terminated before such date.
Amendment, Suspension and Termination
The Equity Plan will be for a term of 10 years from its 2016 amendment and restatement, unless sooner terminated by the Board. The Board
may at any time amend, suspend or terminate the Equity Plan, subject to obtaining stockholder approval for any amendment to the extent necessary to comply with applicable laws and rules.
U.S. Federal Income Tax Consequences Relating to Awards Granted under the Equity Plan
The following summary of the federal income tax consequences of the awards granted under the Equity Plan does not purport to be complete, and
does not discuss non-U.S., state or local tax consequences or additional guidance that is expected to be issued by the Treasury Department under Section 409A of the Code.
The
grant of a non-qualified stock option under the Equity Plan will not result in any federal income tax consequences to the option holder or to the Company. Upon exercise of a
non-qualified stock option, the option holder is subject to income taxes at the rate applicable to ordinary compensation income on the difference between the option exercise price and the fair market
value of the shares on the date of exercise. This income is subject to withholding for federal income and employment tax purposes. The Company is entitled to an income tax deduction in the amount of
the income recognized by the option holder, subject to possible limitations imposed by Section 162(m) of the Code and so long as the Company withholds the appropriate taxes with respect to such
income (if required) and the option holder's total compensation is deemed reasonable in amount. Any gain or loss on the option holder's subsequent disposition of the shares of common stock will
receive long or short-term capital gain or loss treatment, depending on whether the shares are held for more than one year following exercise. The Company does not receive a tax deduction for any such
gain.
The
grant of an incentive stock option under the Equity Plan will not result in any federal income tax consequences to the option holder or to the Company. An option holder recognizes no
federal taxable income upon exercising an incentive stock option (subject to the alternative minimum tax rules discussed below), and the Company receives no deduction at the time of exercise. In the
event of a disposition of stock acquired upon exercise of an incentive stock option, the tax consequences depend upon how long the option holder has held the shares of common stock. If the option
holder does not dispose of the shares within two years after the incentive stock option was granted, nor within one year after the incentive stock option was exercised, the option holder will
recognize a long-term capital gain (or loss) equal to the difference between the sale price of the shares and the exercise price. The Company is not entitled to any deduction under these
circumstances. If the option holder fails to satisfy either of the foregoing holding periods, he or she must recognize ordinary income in the year of the disposition (referred to as a "disqualifying
disposition"). The amount of such ordinary income generally
15
Table of Contents
is
the lesser of (i) the difference between the amount realized on the disposition and the exercise price or (ii) the difference between the fair market value of the stock on the
exercise date and the exercise price. Any gain in excess of the amount taxed as ordinary income will be treated as a long or short-term capital gain, depending on whether the stock was held for more
than one year. The Company, in the year of the disqualifying disposition, is entitled to a deduction equal to the amount of ordinary income recognized by the option holder, subject to possible
limitations imposed by Section 162(m) of the Code and so long as the option holder's total compensation is deemed reasonable in amount.
Federal
income tax consequences of other awards we may grant under the Equity Plan are generally as follows: nontransferable restricted stock subject to a substantial risk of forfeiture
results in income recognition equal to the excess of the fair market value over the price paid (if any) only at the time the restrictions lapse (unless the recipient elects to accelerate recognition
as of the date of grant); bonuses, stock appreciation rights, cash and stock-based performance awards, dividend equivalents, stock units, and other types of awards are generally subject to tax at the
time of payment; and compensation
otherwise effectively deferred is taxed when paid. In each of the foregoing cases, the Company is generally entitled to a corresponding deduction at the time the participant recognizes income, subject
to possible limitations imposed by Section 162(m) of the Code and so long as the Company withholds the appropriate taxes with respect to such income (if required) and the recipient's total
compensation is deemed reasonable in amount.
Securities Authorized for Issuance under Equity Compensation Plans
The following table provides information as of December 28, 2019 about compensation plans under which our equity securities are
authorized for issuance:
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|
|
|
|
|
|
|
|
|
Equity Compensation Plan Information
|
|
Plan Category
|
|
Number of
securities to be
issued upon
exercise of
outstanding
options,
warrants and
rights
|
|
Weighted-average
exercise price of
outstanding options,
warrants and
rights($)(1)
|
|
Number of
securities
remaining
available
for future equity
compensation
plans
|
|
Equity compensation plans approved by security holders
|
|
|
10,422,437
|
(2)
|
|
1.17
|
|
|
1,101,572
|
(3)
|
Equity compensation plans not approved by security holders
|
|
|
800,000
|
(4)
|
|
0.22
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total
|
|
|
11,222,437
|
|
|
1.10
|
|
|
1,101,572
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
-
(1)
-
The
weighted-average exercise price is calculated based solely on the exercise prices of the outstanding options and do not reflect the shares that will be issued
upon the vesting of outstanding awards of RSAs and RSUs, which have no exercise price.
-
(2)
-
This
number includes the following outstanding awards granted under the Equity Plan: 7,356,758 shares subject to outstanding stock options, 262,500 shares subject to
outstanding RSAs and 2,803,179 shares subject to outstanding RSUs.
-
(3)
-
Subject
to certain adjustments, as of December 28, 2019, we were authorized to issue a maximum of 13,805,566 shares of our common stock pursuant to awards
granted under the Equity Plan.
-
(4)
-
Consists
of 800,000 stock option awards outstanding as of December 28, 2019.
16
Table of Contents
PROPOSAL No. 1ELECTION OF
DIRECTOR
The
Nominating and Corporate Governance Committee of our Board of Directors has recommended, and our Board of Directors has nominated, Chun K. Hong for re-election as
our director at the Annual Meeting. He is currently a member of our Board of Directors.
The
director nominee named in this Proxy Statement has consented to being named as a nominee and has agreed to serve as a director, if elected. The persons named as proxies in the
accompanying proxy card will vote the shares covered by any properly submitted proxy card for the election of each of the director nominees named in this Proxy Statement, unless the proxy card
indicates otherwise. The
accompanying proxy card contains a discretionary grant of authority with respect to this proposal, so that if one or more of the named director nominees becomes unable or unwilling to serve, the
persons named as proxies may vote for the election of any substitute nominees that our Board of Directors may propose. However, the persons named as proxies may not vote for a greater number of
persons than the total number of directors to be elected at the Annual Meeting, which is one.
There
is no arrangement or understanding between any of our directors or director nominees and any other person or persons pursuant to which any such individual was or is to be selected
as a director or director nominee of the Company. There are no family relationships between any of our directors, director nominees or executive officers.
Director Nominee
Chun K. Hong, 59, is one of the founders of Netlist and has been our President and Chief
Executive Officer and a director since our inception in June 2000. Mr. Hong assumed the title of Chairman of the Board of Directors in January 2004. Prior to his tenure at Netlist,
Mr. Hong has served in various other executive positions including President and Chief Operating Officer of Infinilink Corporation, a DSL equipment company, as Executive Vice President of
Viking Components, Inc., a memory subsystems manufacturing company, and as General Manager of Sales at LG Semicon Co., Ltd., a public semiconductor manufacturing company in South
Korea. Mr. Hong received his Bachelor of Science degree in economics from Virginia Commonwealth University and his Master of Science degree in technology management from Pepperdine University's
Graduate School of Management. As one of our founders and as our Chief Executive Officer, Mr. Hong brings to the Board extensive knowledge of our organization and our market.
THE BOARD UNANIMOUSLY RECOMMENDS THAT YOU VOTE "FOR" THE ELECTION OF THE NAMED DIRECTOR NOMINEE.
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PROPOSAL No. 2RATIFICATION OF APPOINTMENT OF
INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
The
Audit Committee of our Board of Directors has appointed KMJ as our independent registered public accounting firm for Fiscal 2020. Representatives of KMJ are
expected to attend the Annual Meeting and be available to respond to appropriate questions and will have an opportunity to make a statement if they desire to do so.
In
appointing KMJ as our independent registered public accounting firm, the Audit Committee considered KMJ's independence with respect to the services to be performed and other factors
the Audit Committee believed to be relevant and in the best interests of our stockholders. Stockholder ratification of the appointment of our independent registered public accounting firm is not
required by our Bylaws or otherwise; however, as a matter of good corporate governance, the Audit Committee and our Board of Directors has decided to submit the appointment to stockholders for
ratification. If our stockholders fail to ratify the appointment, the sole director will reconsider whether or not to retain the firm. Even if the appointment is ratified, the sole director, in his
discretion, may direct the appointment of a different independent registered public accounting firm at any time if it determines such a change would be in the best interests of the Company and its
stockholders. In addition, if KMJ declines to act or otherwise becomes incapable of acting as our independent registered public accounting firm or if KMJ's engagement is otherwise discontinued for any
reason, the sole director will appoint another firm to serve as our independent registered public accounting firm for Fiscal 2020.
Fees Paid to Independent Registered Public Accounting Firm
The following table presents the aggregate fees billed to us by KMJ for the indicated services performed during Fiscal 2019 and Fiscal 2018:
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Fiscal 2019($)
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Fiscal 2018($)
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Audit Fees(1)
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126,800
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137,600
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Audit-Related Fees(2)
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Tax Fees(2)
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All Other Fees(2)
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Total Fees
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126,800
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137,600
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(1)
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Audit
fees consist of fees billed to us for professional services rendered for the audit of our annual consolidated financial statements and the review of our
interim condensed consolidated financial statements included in our quarterly reports. These fees also include fees billed to us for professional services that are normally provided in connection with
statutory and regulatory filings or engagements, including the review of our registration statements on Form S-3 and Form S-8 and certain other related matters, such as the delivery of
comfort letters and consents in connection with these registration statements.
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(2)
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KMJ
did not bill to us any audit-related fees, tax fees or other fees in Fiscal 2019 or 2018.
Pre-Approval Policies and Procedures
The charter of the Audit Committee of our Board requires such committee to pre-approve all audit and permissible non-audit services to be
performed for us by our independent registered public accounting firm, except for certain "de minimus" non-audit services that may be ratified by the Audit Committee in accordance with applicable SEC
rules, in order to assure that the provision of such services is compatible with maintaining the independence of our independent registered public accounting firm. Our Audit Committee pre-approved all
services performed by KMJ in Fiscal 2019 and Fiscal 2018. Effective as of the Annual Meeting, our sole director will adopt a procedure for the pre-approval of all audit and permissible non-audit
services to be performed for us by our independent registered public accounting firm.
THE BOARD UNANIMOUSLY RECOMMENDS THAT YOU VOTE "FOR" THE RATIFICATION OF THE APPOINTMENT OF KMJ AS OUR INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM FOR FISCAL
2020.
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PROPOSAL No. 3APPROVAL OF AMENDMENT TO OUR
RESTATED CERTIFICATE OF INCORPORATION TO INCREASE THE AUTHORIZED SHARES OF OUR COMMON STOCK
Our
Restated Certificate currently authorizes the issuance of 300,000,000 shares of our common stock, par value $0.001 per share. Our Board is proposing for approval by
our stockholders an amendment to our Restated Certificate to increase the number of shares of our common stock we are authorized to issue by approximately 50%, from 300,000,000 shares to 450,000,000
shares. Our Restated Certificate also authorizes the issuance of 10,000,000 shares of preferred stock, par value $0.001 per share, which would remain unchanged by the amendment to our Restated
Certificate contemplated by this Proposal No. 3.
Background: Our Current Capitalization
As of June 9, 2020, with respect to our common stock, there were:
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176,481,802 shares issued and outstanding;
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13,010,012 shares issuable upon exercise of outstanding warrants, all of which were
exercisable as of such date at exercise prices ranging from
$0.11 per share to $1.00 per share;
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13,471,562 shares issuable upon conversion, at a conversion price of $1.25 per share, of $16,839,452 in outstanding principal and accrued
interest as of such date under an outstanding convertible note;
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2,000,000 shares issuable upon exercise of an outstanding warrant, all of which will become exercisable at an exercise
price of $0.30 per share
upon our redemption of such convertible note;
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6,916,758 shares issuable upon exercise of outstanding stock options, 5,678,938 of which were exercisable as of such date;
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2,777,719 shares issuable upon vesting of outstanding restricted stock units;
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2,404,072 shares reserved for issuance
pursuant to equity awards we may grant in the future under the Equity Plan, which amount is subject to
annual increases pursuant to the terms of the Equity Plan; and
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21,250,025 shares and 33,221,115 shares reserved for issuance pursuant to the purchase agreements dated June 24, 2019
and
March 5, 2020, respectively, between Netlist and Lincoln Park Capital Fund, LLC.
Based
on the above capitalization information, only 28,466,935 shares of our currently authorized common stock remained unissued and unreserved and available for future issuance as of
June 9, 2020.
Reasons for the Proposed Increase to Our Authorized Shares of Common Stock
The Board has determined, in its business judgment, that an increase to the authorized shares of our common stock by approximately 50%, from
300,000,000 shares to 450,000,000 shares, is in the best interests of the Company and our stockholders, and as a result the Board has unanimously approved such an increase, subject to stockholder
approval, and has unanimously recommended that our stockholders approve such an increase by voting in favor of this Proposal No. 3. In making this determination and approval, the Board
considered, among other things: our historical share issuance purposes and rates, as described below; our anticipated future share requirements; guidelines and potential voting recommendations of
third-party proxy advisory services, including Institutional Shareholder Services ("ISS"); recent practices at other public companies; and a recommendation from our management.
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The
Board believes the proposed increase to the authorized shares of our common stock is desirable, and is requesting that our stockholders approve the increase, for the following
reasons:
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Flexibility for Future Stock Issuances for Any Corporate
Purpose. The requested increase to the authorized shares of our common stock is also intended to provide us with the flexibility to issue our
common stock as needed for any other purpose the Board may approve in the future, which could include, for instance, raising further capital to support our operations; compensating employees or other
service providers; effecting stock splits or dividends or other capitalization changes; acquiring assets, technologies or businesses; and other corporate purposes. If this Proposal No. 3 is
approved, the newly authorized shares of our common stock would be issuable for any proper corporate purpose. Historically, we have issued our common stock (or securities convertible into or
exercisable or exchangeable for our common stock) to raise capital, in connection with strategic transactions and relationships, as compensation to attract and retain our personnel through grants of
equity awards, and for other general corporate purposes. Since January 2017 through June 9, 2020, we have issued common stock (or securities convertible into or exercisable or exchangeable for
common stock) totaling 154,234,111 shares (on a fully diluted basis) for the reasons described above, and our Board may desire to use our common stock for these or other reasons in the future. Of
these shares, since January 2017, we have granted equity awards for compensatory purposes for a total of 8,577,389 shares of our common stock (on a fully diluted basis), and the Board believes the
availability of additional shares for future compensatory purposes is an important recruiting and retention tool.
We
currently have no specific commitments, oral or written, which would require us to issue a material amount of new shares of our common stock, except with respect to the issuance of
shares of our common stock (1) upon the exercise or conversion of outstanding securities, and (2) in connection with the Equity Plan and awards granted thereunder.
Possible Adverse Effects if this Proposal No. 3 Is Approved
If this Proposal No. 3 is approved by our stockholders, the Board would generally be able to issue the additional authorized shares in
its discretion from time to time without further action by or approval of our stockholders, subject to and as limited by the rules and listing requirements of the OTCQX or any other then applicable
securities exchange and the requirements of all applicable law.
Approval
of this Proposal No. 3 could have the following adverse effects:
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Increased Potential for
Dilution. If approved, this Proposal No. 3 would result in our Board's ability to issue the newly authorized shares of our common stock in
the future in its discretion and without obtaining further stockholder approval. Because our stockholders do not have preemptive rights with respect to our common stock, they would not have
preferential rights to purchase any additional shares we may issue in the future. Consequently, any issuance of additional shares of our common stock that is not pro-rata among existing stockholders
would increase the number of outstanding shares of our common stock and decrease the ownership interest of our existing stockholders, as well as their percentage interest in the voting power,
liquidation value and book value of our common stock. Depending on the terms of any such issuance, this dilution could be significant. In particular, in light of the current low per share market price
of our common stock, our stockholders may experience material and substantial dilution if we complete an equity financing in the near term. For example, assuming a sale price per share of $0.20, which
was the closing sale price per share of our common stock as reported by OTCQX on June 9, 2020, and also assuming we complete an equity financing that involves our issuance and sale of shares of
our common stock and no other securities (such as, for instance, warrants or convertible notes), we would need to issue and sell 50 million shares of our common stock in order to obtain gross
proceeds of $10 million. However, because we do not
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have
agreements or other firm commitments for any such issuance, it is impossible to predict at this time the dilutive impact of any future share issuance. The level of any potential dilution would
depend on a number of factors, including the price of our common stock at the time of any future issuance and the number of shares of our common stock then outstanding.
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Anti-Takeover Effects. The
availability of additional shares of our common stock for issuance could, under certain circumstances, discourage or make more difficult efforts to effect a change in control of our Company or remove
current management, which our stockholders might otherwise deem favorable. For example, without further stockholder approval, the Board could strategically sell shares of our common stock in a private
transaction to purchasers that would oppose a change in control attempt or favor current management, or could more easily dilute the stock ownership of a person or group seeking to effect and change
in the composition of the Board or contemplating a tender offer or other transaction that would result in our acquisition by another company. The anti-takeover effect of an increase to the authorized
shares of our common stock would be in addition to (1) the provisions of Delaware law that may frustrate business combinations with large stockholders, (2) other provisions in our
Restated Certificate and our Bylaws that may also have an anti-takeover effect, such as certain advance notice requirements with respect to any stockholder proposals and nominations of director
candidates, the lack of cumulative voting rights of our stockholders, the prohibition on our stockholders from taking action by written consent, and our ability to issue up to 10,000,000 shares of
preferred stock with such rights, preferences and privileges as approved by our Board without obtaining stockholder approval, and (3) the anti-takeover effect of our stockholder rights
agreement, which would, under certain circumstances, give our stockholders the right to acquire additional shares of our capital stock and make it more difficult for a person or group to acquire a
significant ownership percentage of our outstanding capital stock or attempt a hostile takeover of our Company.
Except
as described above, we do not presently have any plans, intentions or proposals to adopt other provisions or enter into other arrangements that may have material anti-takeover consequences, and
the Board is not presently aware of any attempt, or contemplated attempt, to acquire control of our Company. Further, this Proposal No. 3 is not being presented with the design or intent that
it be used to prevent or discourage a change in control or management or an acquisition attempt; however, stockholders should be aware that nothing would prevent the Board from taking any such actions
that it deems consistent with its fiduciary duties.
Possible Adverse Effects if this Proposal No. 3 Is Not Approved
If this Proposal No. 3 is not approved by our stockholders, the number of shares of our common stock we would be authorized to issue
would remain at its current level of 300,000,000 shares, and we would have only 28,466,935 shares of our common stock available for future issuance (based on our capitalization as of June 9,
2020, as described above, which does not take into account additional issuances of shares of our common stock in our ongoing "at-the-market" common stock offering program or for other reasons after
that date).
A
failure to obtain the approval of our stockholders of this Proposal No. 3 could have the following adverse effects:
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Inability to Raise Capital By Issuing Our Common
Stock. In recent years, we have relied heavily on issuances of equity and convertible debt securities to generate sufficient capital to support
our operations. For example, we completed public or private offerings of our common stock in August 2017, May 2018 and September 2018; we completed an "at-the-market" common stock offering program in
August 2018; we issued a convertible note in August 2018; and we entered into private offering programs of our common stock in June 2019 and March 2020, which
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remain
on-going. Our capital requirements to support our existing operations, satisfy our commitments and pursue future growth depend on many factors, and we may need to raise additional funding
through the issuance of equity or convertible debt securities in the future. If this Proposal No. 3 is not approved by our stockholders, then we may not have sufficient authorized and
unreserved shares of our common stock to pursue such capital-raising transactions if and when market conditions and other factors make these funds available, in which case we may not be able to
execute our business plans or take advantage of future opportunities, and we may be forced to modify our business model, implement cost-cutting measures, delay, scale back or eliminate some or all of
our ongoing and planned investments and initiatives, or reduce or cease our operations entirely. Any of these outcomes could have a material adverse effect on our business, performance and prospects.
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Lack of Flexibility to Use Equity for Other Valid
Purposes. As described above, the Board believes the increase to the authorized shares of our common stock would provide us with needed
flexibility to issue the newly authorized shares in the future when and as necessary and on a timely basis. This flexibility would allow us to take advantage of favorable opportunities without the
potential expense or delay incident to obtaining stockholder approval for each separate transaction or issuance. If this Proposal No. 3 is not approved by our stockholders, our Board would have
significantly limited ability to issue equity at its discretion in the future, which could result in, among other things, difficulties retaining and recruiting executives and other personnel
consistent with our business plans or an inability to effect potential future strategic transactions or acquisitions efficiently and when desired or otherwise believed to be advantageous to us.
Rights of Additional Authorized Shares of Common Stock
The additional authorized shares of our common stock, if and when issued, would be part of our existing class of common stock and would have the
same rights, preferences and privileges as the shares of common stock that are currently issued and outstanding.
Text and Effectiveness of the Increase to Our Authorized Shares of Common Stock
We propose to effect the increase to the authorized shares of our common stock by amending the first two sentences of Article IV(A) of
our Restated Certificate to read in their entirety as follows:
"The
corporation is authorized to issue two classes of stock to be designated, respectively, "Serial Preferred Stock" and "Common Stock." The total number of shares of stock which the
corporation is authorized to issue is Four Hundred Sixty Million (460,000,000) shares consisting of Ten Million (10,000,000) shares of Serial Preferred Stock, with a par value of $0.001 per share, and
Four Hundred Fifty Million (450,000,000) shares of Common Stock, with a par value of $0.001 per share."
The
only change to the language of Article IV(A) being voted on in this Proposal No. 3 is to increase the total number of shares of our common stock we may issue by
approximately 50%, from 300,000,000 shares to 450,000,000 shares, and consequently the total number of shares of stock we may issue by the
same amount. Other than as set forth above, our Restated Certificate as currently in effect would remain unchanged by the amendment to effect the authorized share increase contemplated by this
Proposal No. 3.
If
this Proposal No. 3 is approved and adopted by our stockholders at the Annual Meeting, the increase to our authorized shares contemplated hereby would become effective upon our
filing of a Certificate of Amendment to our Restated Certificate with the Secretary of State of the State of Delaware reflecting the amendments to Article IV(A) thereof as set forth above, or
at such other date and time as may be specified in the Certificate of Amendment. Subject to the discretion of the Board to abandon the authorized share increase contemplated by this Proposal
No. 3, as described below, we
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expect
to file such an amendment with the Secretary of State of the State of Delaware as soon as practicable following stockholder approval.
Board Discretion to Abandon the Increase to Our Authorized Shares of Common Stock
Even if this Proposal No. 3 is approved by our stockholders, the Board retains the discretion to abandon the increase to the authorized
shares of our common stock as contemplated hereby, if it determines such an abandonment to be in the best interests of the Company and our stockholders.
No Appraisal Rights
Under applicable Delaware law, our stockholders are not entitled to appraisal rights with respect to the proposed amendment to our Restated
Certificate to increase the number of authorized shares of our common stock we are authorized to issue.
THE BOARD UNANIMOUSLY RECOMMENDS THAT YOU VOTE "FOR" THE APPROVAL OF AN AMENDMENT TO OUR RESTATED CERTIFICATE TO INCREASE THE AUTHORIZED SHARES OF OUR COMMON
STOCK.
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AUDIT COMMITTEE REPORT
This
report has been reviewed and approved by the members of the Audit Committee of the Board of Directors. Each such member is an independent director within the
meaning of applicable SEC rules. The Audit Committee has the duties and powers described in its written charter adopted by the Board. A copy of the charter is available on our website, www.netlist.com.
The
purpose of the Audit Committee is to assist the Board in overseeing the integrity of Company's financial reporting process and financial statements, the Company's compliance with
legal and regulatory requirements, and the performance, qualifications and independence of our independent registered public accounting firm. Management is responsible for the Company's financial
reporting process and for designing and monitoring internal control systems. Our independent registered public accounting firm, KMJ, is responsible for performing an independent audit of the Company's
consolidated financial statements in accordance with the standards of the Public Company Accounting Oversight Board ("PCAOB").
In
fulfilling its responsibilities, the Audit Committee has reviewed and discussed, with management and KMJ, our annual audited consolidated financial statements for our fiscal year
ended December 28, 2019. The Audit Committee has also discussed with KMJ the matters required to be discussed by Auditing Standard No. 1301, "Communications with Audit Committees." In
addition, the Audit Committee has received the written disclosures and the letter from KMJ required by applicable requirements of the PCAOB regarding KMJ's communications with the Audit Committee
concerning independence and has discussed with KMJ its independence.
Based
on the reviews and discussions referred to above, the Audit Committee recommended to the Board that the financial statements referred to above be included in our annual report on
Form 10-K for our fiscal year ended December 28, 2019 for filing with the SEC.
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THE AUDIT COMMITTEE:
Kiho Choi, Chair
Jun Cho
Blake A. Welcher
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SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND
MANAGEMENT
The
table below sets forth information regarding the ownership of our common stock, as of June 9, 2020 (the "Table Date") unless otherwise indicated in the
footnotes to the table, by (i) all persons known by us to beneficially own more than 5% of our common stock, (ii) each of our current directors, (iii) each of our named executive
officers, and (iv) all of our directors and executive officers as a group. We know of no agreements among our stockholders that relate to voting or investment power over our common stock or any
arrangement the operation of which may at a subsequent date result in a change of control of our Company. Beneficial ownership is determined in accordance with applicable SEC rules and generally
reflects sole and shared voting or investment power over securities. Under these rules, a person is deemed to be the beneficial owner of securities the person has the right to acquire as of or within
60 days after the Table Date, upon the exercise of outstanding stock options or warrants, the conversion of outstanding convertible notes, or the exercise or conversion of any other derivative
securities affording the person the right to acquire shares of our common stock. As a result, each person's percentage ownership set forth in the table below is determined by assuming that all
outstanding stock options, warrants or other derivative securities held by such person that are exercisable or convertible as of or within 60 days after the Table Date have been exercised or
converted. Except in cases where community property laws apply or as indicated in the footnotes to the table, we believe each person named below possesses sole voting and investment power over all
shares of common stock shown as beneficially owned by such person. Unless otherwise indicated, the address for each person named below is c/o Netlist, Inc., 175 Technology Drive,
Suite 150, Irvine, CA 92618.
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Name of Beneficial Owner
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Shares
Beneficially
Owned
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Percent of
Class(1)
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Chun K. Hong(2)
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10,892,932
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6.1%
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Gail Sasaki(3)
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701,670
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*
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Jun S. Cho(4)
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410,500
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*
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Kiho Choi(5)
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145,000
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*
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Blake A. Welcher(6)
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255,000
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All executive officers and directors as a group (5 persons)(7)
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12,405,102
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6.9%
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Represents
beneficial ownership of less than 1%.
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All
ownership percentages are based on 176,481,802 shares of our common stock outstanding as of the Table Date.
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Represents
2,043,750 shares of common stock issuable upon the exercise of stock options that are or will be vested and exercisable within 60 days after the
Table Date and 8,849,182 outstanding shares of common stock, of which 8,658,208 shares are held by Mr. Hong and his wife, Won K. Cha, as co-trustees of the Hong-Cha Community Property Trust.
Mr. Hong and Ms. Cha possess shared voting and investment power over the shares of common stock held by the Hong-Cha Community Property Trust, and each disclaims beneficial ownership of
such shares except to the extent of his or her pecuniary interest therein.
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Represents
510,937 shares of common stock issuable upon the exercise of stock options that are or will be vested and exercisable within 60 days after the
Table Date and 190,733 outstanding shares of common stock.
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Represents
105,000 shares of common stock issuable upon the exercise of stock options that are or will be vested and exercisable within 60 days after the
Table Date and 305,500 outstanding shares of common stock, of which 175,500 are held in 401(k) and other investment accounts.
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Represents
45,000 shares of common stock issuable upon the exercise of stock options that are vested and exercisable within 60 days after the Table Date and
100,000 outstanding shares of common stock.
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Represents
125,000 shares of common stock issuable upon the exercise of stock options that are or will be vested and exercisable within 60 days after the
Table Date and 130,000 outstanding shares of common stock.
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Represents
2,829,687 shares of common stock issuable upon the exercise of stock options that are or will be vested and exercisable within 60 days after the
Table Date and 9,575,415 outstanding shares of common stock.
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CERTAIN RELATIONSHIPS AND RELATED PARTY
TRANSACTIONS
Related Party Transactions
Except as described below and except for employment arrangements and compensation for Board service, which are described in "Director
Compensation," since December 31, 2017, there has not been, nor is there currently proposed, any transaction or series of transactions in which our Company was or is to be a participant, in
which the amount involved exceeds the lesser of $120,000 or 1% of the average of our total assets at year-end for our last two completed fiscal years, and in which any director, officer or beneficial
owner of more than 5% of our common stock, or member of any such person's immediate family, had or will have a direct or indirect material interest.
On
May 17, 2018, we entered into a Share Purchase Agreement with a trust controlled by Mr. Hong, our President, Chief Executive Officer and Chairman of the Board, pursuant
to which we issued and sold to Mr. Hong's trust 5,405,405 shares of our common stock at a price per share of $0.148 and for aggregate gross proceeds of approximately $800,000. The closing of
such purchase and sale occurred on May 21, 2018. See "Security Ownership of Certain Beneficial Owners and Management" for more information about Mr. Hong's beneficial ownership of our
securities.
Our
Vice President of Netlist Base and Commodity Sales (formally, our Vice President of Operations), Paik K. Hong, is the brother of Chun K. Hong, our President, Chief Executive Officer
and Chairman of the Board. For 2019, Mr. P. K. Hong earned cash salary of $225,001, cash bonus of $112,500 and was granted 411,750 shares of restricted stock units with grant-date fair value of
$223,992 measured in accordance with ASC 718. For Fiscal 2018, Mr. Paik K. Hong earned cash salary of $200,000 and was granted 75,000 shares of restricted stock awards with grant date
fair value of $18,945 measured in accordance with ASC 718. The grant-date fair value was determined using the fair value of the underlying shares of our common stock. In March 2020, our Audit
Committee approved the increase in his annual base salary to $250,000.
We
have entered into indemnification agreements with each of our directors and executive officers. In general, these agreements require us to indemnify each such individual to the
fullest extent permitted under Delaware law against certain liabilities that may arise by reason of their service for us, and to advance expenses incurred as a result of any such proceeding as to
which any such individual could be indemnified.
Policies and Procedures for Review and Approval of Related Party Transactions
The sole director will be responsible for reviewing and approving in advance any transactions with a related party. To the extent any such
transactions arise between the sole director and our company we will seek stockholder approval.
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GENERAL INFORMATION
2020 Annual Meeting of Stockholders
Friday,
August 7, 2020
10:00 a.m., Pacific Time
Toppan
Merrill Corporation
2603 Main Street, Suite 610,
Irvine, California 92614
The
Record Date for the Annual Meeting is June 9, 2020. Only stockholders of record at the close of business on this date are entitled to vote at the Annual Meeting and any
adjournment or postponement thereof.
You
are invited to vote on the proposals described in this Proxy Statement because you were a Netlist shareholder on the Record Date.
Netlist
is soliciting proxies for use at the Annual Meeting, including any postponements or adjournments.
Attending and Voting at the Annual Meeting
If you plan to attend the Annual Meeting and wish to vote in person, you will be given a ballot for voting at the Annual Meeting. If you elect
to attend the Annual Meeting, you may be asked to present valid picture identification, such as a driver's license or passport, to gain admission. Additionally, if you hold your shares in street name
and you decide to attend and vote at the Annual
Meeting in person, you will need to bring a copy of a brokerage statement reflecting your ownership of our common stock as of the Record Date, as well as a legal proxy issued in your name from your
broker or other nominee that holds your shares on your behalf. Contact your broker or other nominee to obtain these items.
We
encourage you to submit your proxy or voting instructions in advance of the Annual Meeting to ensure that your vote will be counted. Submitting your proxy before the Annual Meeting
will not affect your right to vote in person if you decide to attend the Annual Meeting, but your presence at the Annual Meeting will not in itself revoke a submitted proxy. In order to do so, you
must cast a written ballot at the Annual Meeting and your proxy will be revoked as to the matters on which the ballot is cast.
Proxy Materials
These materials were first sent or made available to stockholders on June 26, 2020, and
include:
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The Notice of Internet Availability of Proxy Materials
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This Proxy Statement for the Annual Meeting
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Netlist's Annual Report on Form 10-K for the year ended December 28, 2019
If
you requested printed versions by mail, these printed proxy materials also include the proxy card or voting instruction form for the Annual Meeting. If you would like to receive our
proxy materials for future annual meetings of our stockholders by e-mail or by mail, you may submit such consent by writing to the attention of our Corporate Secretary at the address of our principal
executive offices or by following the instructions on the proxy card.
Eliminating Duplicate Mailings
We have adopted a procedure called "householding." Under this procedure, we may deliver one copy of the Notice of Internet Availability of Proxy
Materials, this Proxy Statement and the Annual Report to stockholders residing at the same address, unless stockholders have notified us of their desire
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to
receive multiple copies. This procedure reduces the environmental impact of our annual meetings and reduces our printing and mailing costs.
Once
you have received notice from your broker or other nominee that it will be householding communications to your address, householding will continue until you are notified otherwise
or until you provide contrary instructions. If you are a stockholder residing at the same address to which one copy of the Notice of Internet Availability of Proxy Materials, this Proxy Statement and
the Annual Report was delivered, upon receipt of a written or oral request submitted to us, by writing to our Corporate Secretary at the address of our principal executive offices or by calling
Investor Relations at (212) 739-6740, we will deliver promptly, at no charge, a separate copy of all or any such materials.
If,
at any time, you no longer wish to participate in householding and would prefer to receive a separate copy of the Notice of Internet Availability of Proxy Materials, our Proxy
Statement and the Annual Report, please notify your broker or other nominee or direct your written or oral request to us as described above. Additionally, stockholders who receive multiple copies of
the Notice of Internet Availability of Proxy Materials, this Proxy Statement and the Annual Report at their shared address and would like to request householding of these materials for future annual
meetings of our stockholders should contact their brokers or other nominees or direct a written or oral request to us as described above.
Quorum for the Annual Meeting
Holders of a majority of the shares entitled to vote at the Annual Meeting must be present at the Annual Meeting in person or by proxy for the
transaction of business. This is called a quorum. Abstentions and broker non-votes, which are explained under "Effect of Not Providing Voting Instructions; Broker Non-Votes" below, as well as shares
as to which authority to vote on any proposal is withheld, are each counted as present at the Annual Meeting for purposes of determining a quorum.
Proxy Solicitation Costs
We will pay the costs of preparing, assembling, printing and mailing to our stockholders this Proxy Statement and our other proxy materials for
the Annual Meeting, as well as all other costs of soliciting proxies for the Annual Meeting. We may request brokers or other nominees to solicit their customers who beneficially own shares of our
common stock that are held of record by the broker or other nominee, and we will reimburse these brokers or other nominees for their reasonable out-of-pocket expenses in making these solicitations.
Solicitations will be made primarily through the delivery of this Proxy Statement and our other proxy materials for the Annual Meeting to our stockholders and the availability of these materials on
the Internet, and may be supplemented by telephone, facsimile, e-mail and personal solicitation by our directors, officers and other employees. No additional compensation will be paid to our
directors, officers or other employees for these activities, and we have not engaged special employees for the specific purpose of undertaking these activities.
Netlist's Fiscal Year
Netlist's fiscal year is the 52- or 53-week period that ends on the Saturday closest to December 31. Netlist's 2019 and 2018 fiscal years
ended on December 28, 2019 and December 29, 2018, respectively, and consisted of 52 weeks. Information presented in this Proxy Statement is based on Netlist's fiscal calendar.
Voting Matters
Each share of our common stock has one vote on each matter. Only "stockholders of record" as of the close of business on the Record Date are
entitled to vote at the Annual Meeting. At the close of business on June 9, 2020, there were 176,481,802 outstanding shares of our common stock. In addition
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to
shareholders of record of our common stock, "beneficial owners of shares held in street name" as of the Record Date can vote using the methods described below.
How to Cast or Revoke Your Vote
Stockholders of Record
If you are a stockholder of record, meaning that at the close of business on the Record Date your shares were registered directly in your name
with Computershare Trust Company, N.A., our transfer agent, then you may vote your shares either by taking any one of the following actions:
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Attending the Annual Meeting and voting in person;
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Submitting a proxy by mail, which can be done by completing and signing the
accompanying proxy card and mailing it in the envelope provided; or
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Submitting a proxy via the Internet or by telephone, which can be done by following the instructions on the accompanying proxy card.
Votes
cast in person or by a mailed proxy must be received no later than the close of voting at the Annual Meeting to be counted, and votes cast by telephone or the Internet must be
received by 1:00 a.m., Pacific Time, on August 7, 2020 to be counted. If the Annual Meeting is postponed or adjourned, a properly submitted proxy will remain valid and will be voted at
the postponed or adjourned meeting unless it is revoked before it is actually voted, as described below.
If
you are a stockholder of record and submit your proxy, you may revoke it at any time before it is used by taking any of the following actions (any of which will automatically revoke
an earlier-provided proxy):
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Voting in person at the Annual Meeting;
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Delivering a later-dated proxy to us at the address of our principal executive offices; or
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Delivering a written notice of revocation to our Corporate Secretary at the address of our principal executive offices.
To
be effective, any later-dated proxy must be received by the applicable deadline for the voting method used, and any written notice of revocation must be received no later than the
close of voting at the Annual Meeting. Only your latest-dated vote that is received by the deadline applicable to the voting method used will be counted.
Beneficial Owners of Shares Held in Street Name
If you are a beneficial owner of shares of our common stock that are held in street name, then you will receive a notice from your broker or
other nominee that includes instructions on how to vote your shares. Your broker or other nominee may allow you to deliver your vote via the Internet or by telephone. In addition, if you are a
beneficial owner, you will receive instructions from your broker or other nominee regarding how to revoke a previously submitted proxy or otherwise change your voting instructions. As a result,
beneficial owners should follow the instructions provided by their brokers or other nominees in order to vote their shares at the Annual Meeting.
If
you hold your shares in street name and you wish to attend or vote in person at the Annual Meeting, then you must bring certain items with you in order to gain admission to and vote
at the Annual Meeting, as described under "Attending and Voting at the Annual Meeting" above.
Effect of Not Providing Voting Instructions; Broker Non-Votes
Stockholders of Record. You are a "stockholder of record" if your shares are registered directly in your name with Computershare Trust
Company, N.A.,
our transfer agent. If you were a stockholder of record at the close of business on the Record Date and you submit a valid proxy that does not provide
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voting
instructions with respect to your shares, all shares represented by your proxy will be voted in accordance with the recommendation of our Board on each proposal to be presented at the Annual
Meeting, as described in this Proxy Statement.
Beneficial Owners of Shares Held in Street Name. You are a beneficial owner of shares held in "street name" if your shares are not held
of record in
your name but are held by a broker or other nominee on your behalf as the beneficial owner. If your shares were held in street name at the close of business on the Record Date, it is critical that you
provide voting instructions to your broker or other nominee if you want your vote to count on the election of directors (Proposal No. 1). This proposal constitutes a "non-routine" matter on
which a broker or other nominee is not entitled to vote shares held for a beneficial owner without receiving specific voting instructions from the beneficial owner. As a result, if you hold your
shares in street name and you do not instruct your broker or other nominee on how to vote on Proposal No. 1, then no vote would be cast on this proposal on your behalf and a "broker non-vote"
would occur. Your broker or other nominee will, however, have discretion to vote uninstructed shares on the ratification of the appointment of KMJ as our independent registered public accounting firm
(Proposal No. 2) and the approval of an amendment to our Restated Certificate to increase the number of authorized shares of our common stock (Proposal No. 3), because these proposals
constitute "routine" matters on which a broker or other nominee is entitled to vote shares held on behalf of a beneficial owner even without receiving voting instructions from the beneficial owner.
Generally, brokers and other nominees will vote any such uninstructed shares in accordance with the recommendation of the Board for the applicable proposal. As a result, broker non-votes are not
expected to occur in the vote on Proposal No. 2 and 3, and any uninstructed shares held in street name are expected to be voted on each such proposal in accordance with the recommendation of
our Board as described in this Proxy Statement.
Voting Requirements
The vote required to approve Proposals No. 1 to 3 is as follows:
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1.
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Proposal
No. 1 will be determined by a plurality of the votes cast on the proposal, meaning that the one nominee receiving the highest number of affirmative
votes will be duly elected as directors. As a result, abstentions and broker non-votes, if any, will have no effect on the outcome of this proposal because of the nature of this voting requirement.
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2.
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Proposal
No. 2 must be approved by the affirmative vote of a majority of the votes cast on the proposal by shares present in person or represented by proxy at
the Annual Meeting and entitled to vote on the proposal at the Annual Meeting. As a result, abstentions, if any, will have no effect on the outcome of this proposal because abstentions are not
considered to be present or entitled to vote with respect to the proposal for which they occur, and broker non-votes are not expected to occur on this proposal because, as discussed above, brokers and
other nominees will be entitled to vote uninstructed shares held in street name on this proposal.
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3.
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Proposal
No. 3 must be approved by the affirmative vote of a majority of the issued and outstanding shares of our common stock as of the Record Date, which is
required by applicable law. As a result, abstentions will have the same effect as a vote against this proposal because of the nature of this voting requirement, and broker non-votes are not expected
to occur on this proposal because, as discussed above, brokers and other nominees will be entitled to vote uninstructed shares held in street name on this proposal.
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Below
is a summary of the voting requirements for each proposal to be voted on at the Annual Meeting:
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No
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Proposal
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Vote Required
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Routine vs.
Non-Routine
Matter
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Effect of
Abstentions
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Effect of Broker
Non-Votes
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1
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Election of Director
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Plurality of Votes Cast
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Non-Routine
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No effect
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No effect
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2
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Ratification of Auditor
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Majority of Votes Cast
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Routine
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No effect
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None expected
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3
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Increase to Authorized Shares of Common Stock
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Majority of Outstanding Shares
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Routine
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Same effect as a negative vote
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None expected
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Tabulation of Votes
The inspector of elections of the Annual Meeting will tabulate the votes of our stockholders at the Annual Meeting. All shares of our common
stock represented by proxy at the Annual Meeting will be voted in accordance with the voting instructions given on the proxy, as long as the proxy is properly submitted and unrevoked and is received
by the applicable deadline, all as described under "How to Cast or Revoke Your Vote" below. If the Annual Meeting is adjourned or
postponed, properly submitted and unrevoked proxies will remain effective and will be voted at the adjourned or postponed Annual Meeting, and stockholders will retain the right to revoke any such
proxy until it is actually voted at the adjourned or postponed Annual Meeting.
OTHER MATTERS
Stockholder Proposals or Director Nominations for 2021 Annual Meeting of Stockholders
The submission deadline for stockholder proposals to be included in our proxy materials for our 2021 Annual Meeting of Stockholders pursuant to
Rule 14a-8 under the Exchange Act is February 12, 2021 if the meeting is held between July 23, 2021 and September 20, 2021 or, if the meeting is not held within these
dates, a reasonable time before we begin to print and send our proxy materials for the meeting. All such proposals must be in writing and sent to our Corporate Secretary at the address of our
principal executive offices, and must otherwise comply with Rule 14a-8 in all respects.
In
accordance with our Bylaws, any stockholder who intends to submit one or more director nominees or any other proposal for consideration at our 2021 Annual Meeting of Stockholders
outside the processes of Rule 14a-8 must, in addition to complying with all other requirements set forth in our Bylaws, (i) in the case of a stockholder seeking inclusion of a director
nominee or other proposal in our proxy materials, deliver written notice to us between December 14, 2020 and February 12, 2021 if the meeting is held between July 23, 2021 and
September 20, 2021 or, if the meeting is not held within these dates, no later than the 90th day before the date of the meeting or the 15th day after
our first public announcement of the date of the meeting, whichever is later; provided, however, that a stockholder who complies with these notice procedures for a director nominee will be permitted
to present the nominee at the meeting but will not be entitled to have the nominee included in our proxy materials in the absence of an applicable SEC rule requiring us to do so, and (ii) in
the case of a stockholder not seeking inclusion of a director nominee or other proposal in our proxy materials, deliver written notice to us not less than the 90th day before the
date of the meeting. Any such notice must be delivered or mailed and received by our Corporate Secretary at the address of our principal
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executive
offices and must contain all of the information required by our Bylaws. We will not entertain any director nominations or other proposal at the Annual Meeting or at our 2021 Annual Meeting
of Stockholders that do not meet the requirements set forth in our Bylaws. Please refer to the full text of our Bylaws for additional information about these requirements. A copy of our Bylaws may be
obtained by writing to our Corporate Secretary at the address of our principal executive offices or may be accessed on our website, www.netlist.com or
through our SEC filings available at www.sec.gov. Further, if we comply and the stockholder does not comply with the requirements of
Rule 14a-4(c)(2) under the Exchange Act, we may exercise discretionary voting authority under proxies that we solicit to vote in accordance with our best judgment on any such stockholder
proposal or nomination.
Other Business at the Annual Meeting
Our Board of Directors does not know of any other matters to be presented at the Annual Meeting. If other matters do properly come before the
Annual Meeting, the individuals we have designated as proxies for the Annual Meeting, who are named in the accompanying proxy card, will have discretionary authority to vote for or against any such
matter. It is the intention of such individuals to vote on such matters in accordance with the recommendation of the Board of Directors or, if no such recommendation is given, in their best judgment.
More Information About the Company and the Annual Meeting
For more information about the Company, please see our Annual Report, which accompanies this Proxy Statement and is available on our website, www.netlist.com. Our Annual Report for Fiscal 2019 was filed with the SEC on March 10, 2020 and is also available on our website or through our
SEC filings available at www.sec.gov.
If
you have questions about the Annual Meeting or need assistance voting your shares, or if you would like to request additional copies of our proxy materials for the Annual Meeting
(which will be provided free of charge), please contact Investor Relations at (212) 739-6740.
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By order of the Board of Directors,
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Gail Sasaki
Vice President, Chief Financial Officer and Corporate Secretary
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Irvine, California
June 24, 2020
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32
MMMMMMMMMMMM Netlist, Inc. C123456789 000000000.000000 ext 000000000.000000 ext 000000000.000000 ext 000000000.000000 ext 000000000.000000 ext 000000000.000000 ext 000004 ENDORSEMENT_LINE______________ SACKPACK_____________ Your vote matters heres how to vote! You may vote online or by phone instead of mailing this card. Votes submitted electronically must be MR A SAMPLE DESIGNATION (IF ANY) ADD 1 ADD 2 ADD 3 ADD 4 ADD 5 ADD 6 received by 1:00am, Pacific Time, on August 7, 2020. Online GIof ntoo welwewct.rinovneicstvoortviontge,.com/NLST delete QR code and control # or scan the QR code login details are located in the shaded bar below. Phone Call toll free 1-800-652-VOTE (8683) within the USA, US territories and Canada Save paper, time and money! Sign up for electronic delivery at www.investorvote.com/NLST Using a black ink pen, mark your votes with an X as shown in this example. Please do not write outside the designated areas. q IF VOTING BY MAIL, SIGN, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE. q + 1. Election of Directors: 01 - Chun K. Hong For Withhold For Against Abstain For Against Abstain 2. Ratification of the appointment of KMJ Corbin & Company LLP as Netlists independent registered public accounting firm for fiscal 2020. 3. Approval of the amendment to Restated Certificate of Incorporation to increase the number of shares of common stock authorized to be issued by approximately 50%. Please sign exactly as name(s) appears hereon. Joint owners should each sign. When signing as attorney, executor, administrator, corporate officer, trustee, guardian, or custodian, please give full title. Date (mm/dd/yyyy) Please print date below. Signature 1 Please keep signature within the box. Signature 2 Please keep signature within the box. C 1234567890 J N T MR A SAMPLE (THIS AREA IS SET UP TO ACCOMMODATE 140 CHARACTERS) MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND + 1 U P X 4 6 3 0 4 5 03A40A MMMMMMMMM B Authorized Signatures This section must be completed for your vote to count. Please date and sign below. A Proposals The Board of Directors recommend a vote FOR all the nominees listed in Proposal 1 and FOR Proposals 2 and 3. Annual Meeting Proxy Card1234 5678 9012 345
2020 Annual Meeting Admission Ticket 2020 Annual Meeting of Netlist, Inc. Stockholders August 7, 2020, 10:00am Pacific Time Toppan Merrill Corporation 2603 Main Street, Suite 610, Irvine, CA 92614-4242 Upon arrival, please present this admission ticket and photo identification at the registration desk. Important notice regarding the Internet availability of proxy materials for the Annual Meeting of Stockholders. The material is available at: www.edocumentview.com/NLST q IF VOTING BY MAIL, SIGN, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE. q + Notice of 2020 Annual Meeting of Stockholders Proxy Solicited by Board of Directors for Annual Meeting August 7, 2020 Chun K. Hong and Gail Sasaki, or any of them, each with the power of substitution, are hereby authorized to represent and vote the shares of the undersigned, with all the powers which the undersigned would possess if personally present, at the Annual Meeting of Stockholders of Netlist, Inc. to be held on August 7, 2020 at 10:00am, Pacific Time, or at any postponement or adjournment thereof. Shares represented by this proxy will be voted by the stockholder. If no such directions are indicated, the Proxies will have authority to vote FOR the election of the Board of Directors and FOR items 2 and 3. In their discretion, the Proxies are authorized to vote upon such other business as may properly come before the meeting. (Items to be voted appear on reverse side) Change of Address Please print new address below. Comments Please print your comments below. + C Non-Voting Items Proxy Netlist, Inc. Small steps make an impact. Help the environment by consenting to receive electronic delivery, sign up at www.investorvote.com/NLST
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