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UNITED STATES
SECURITIES AND EXCHANGE COMMISSION

Washington, D.C. 20549

FORM 10-KSB

x ANNUAL REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934

For the fiscal year ended July 31, 2008

o TRANSITION REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934

Commission File Number 0-23903

 

eAUTOCLAIMS, INC.

 

(Exact name of registrant as specified in charter)


 

 

Nevada

95-4583945

(State or other jurisdiction

(IRS Employer

of incorporation or organization)

Identification No.)

 

 

110 E. Douglas Road, Oldsmar, Florida

34677

(Address of principal executive offices)

(Zip Code)

Registrant’s telephone number, including area code: (813) 749-1020

 

 

Securities registered pursuant to Section 12(b) of the Exchange Act:

None

Securities registered pursuant to Section 12(g) of the Exchange Act:

Common Stock, par value $.001

Check whether the issuer is not required to file reports pursuant to Section 13 or Section 15(d) of the Exchange Act. Yes o No x

Check whether the issuer (1) has filed all reports required to be filed by Section 13 or 15(d) of the Exchange Act during the past 12 months (or for such shorter period that the registrant was required to file such reports), and (2) has been subject to such filing requirements for the past 90 days. Yes x No o

Check if there is no disclosure of delinquent filers in response to Item 405 of Regulation S-B contained in this form,, and no disclosure will be contained, to the best of registrant’s knowledge, in definitive proxy or information statements incorporated by reference in Part III of this Form 10-KSB or any amendment to this Form 10-KSB o

Indicate by check mark whether the registrant is a shell company (as defined in Rule 12b-2 of the Exchange Act). o Yes x No

Issuer’s revenues for the most recent fiscal year: $5,780,080

Aggregate market value of the voting and non-voting common equity held by non-affiliates computed by reference to the price at which the common equity was sold, or the average bid and asked price of such common equity as of October 31, 2008: $1,135,613

The number of shares outstanding of the Issuer’s Common Stock, $.001 par value, as of October 31, 2008 was 114,479,334.

DOCUMENTS INCORPORATED BY REFERENCE
None

Transitional Small Business Disclosure Format (check one): o Yes x No


 
 



FORM 10KSB - Index

 

 

 

 

 

 

 

Page

 

 

 


 

PART I

 

 

 

 

 

Item 1.

Description of Business

 

2

 

 

 

 

Item 2.

Description of Property

 

15

 

 

 

 

Item 3.

Legal Proceedings

 

15

 

 

 

 

Item 4.

Submission of Matters to a Vote of Security Holders

 

16

 

 

 

 

 

PART II

 

 

 

 

 

 

Item 5.

Market for Common Equity, Related Stockholder Matters and Small Business Issuer Purchases of Equity Securities

 

16

 

 

 

 

Item 6

Management’s Discussion and Analysis or Plan of Operation

 

17

 

 

 

 

Item 7.

Financial Statements

 

23

 

 

 

 

Item 8.

Changes in and Disagreements with Accountants on Accounting and Financial Disclosures

 

23

 

 

 

 

Item 8A

Controls and Procedures

 

24

 

 

 

 

Item 8B

Other Information

 

24

 

 

 

 

 

PART III

 

 

 

 

 

 

Item 9

Directors, Executive Officers, Promoters, Control Persons and Corporate Governance; ComplianceWith Section 16(a) of the Exchange Act

 

25

 

 

 

 

Item 10.

Executive Compensation

 

27

 

 

 

 

Item 11.

Security Ownership of Certain Beneficial Owners and Management and Related Stockholder Matters

 

32

 

 

 

 

Item 12.

Certain Relationships and Related Transactions, and Director Independence

 

33

 

 

 

 

Item 13.

Exhibits

 

33

 

 

 

 

Item 14.

Principal Accountant Fees and Services

 

36

 

 

 

 

 

PART IV

 

 

 

 

 

 

Signatures

 

37

 

 

 

 

 

Certifications

 

 

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          This Annual Report on Form 10-KSB and the documents incorporated herein by reference contain forward-looking statements that have been made pursuant to the provisions of the Private Securities Litigation Reform Act of 1995. Such forward-looking statements are based on current expectations, estimates and projections about our industry, management’s beliefs, and assumptions made by management. Words such as “anticipates,” “expects,” “intends,” “plans,” “believes,” “seeks,” “estimates,” variations of such words and similar expressions are intended to identify such forward-looking statements. These statements are not guarantees of future performance and are subject to certain risks, uncertainties and assumptions that are difficult to predict; therefore, actual results and outcomes may differ materially from what is expressed or forecasted in any such forward-looking statements.

PART I

 

 

ITEM 1.

DESCRIPTION OF BUSINESS

General

          eAutoclaims is a Nevada corporation, formed in 1999, which provides Internet based vehicle collision claims services for insurance companies, managing general agents (MGA) and third party claims administrators (TPA) and self-insured automobile fleet management companies. We accept assignment of claims from our customers, and provide vehicle repairs through a network of repair shops. We also provide online systems to connect clients with service providers of estimates, audits and claims administration services for claims for which we do not perform the repair.

          Our business strategy is to use the Internet and our network of approximately 2,500 body shops to streamline and lower the overall costs of automobile repairs and the claims adjustment expenses of our clients. We believe that our proprietary web-based software products and services make the management of collision repairs more efficient by controlling the cost of the repair and by facilitating the gathering and distribution of information required in the automobile repair process.

          We control the vehicle repair process from the reporting of the accident through the satisfactory repair of damage. We bring together and coordinate the activities of the insurance company, their insured, and the various parties involved in evaluating a claim, negotiating the cost of the repair, and performing necessary repair services. We have contracted with approximately 2,500 body shops throughout the United States to repair vehicles. These shops, referred to as our “provider network,” provide us a discount on the vehicle repair because of the volume of repairs we provide to them. Since we audit every line of every repair estimate and because we share a portion of the volume discount with our customer, we are able to lower the average cost being paid by our customer.

          We derive our revenues by accepting assignments of auto repair claims from our customers and having the vehicle repaired through our network of contracted repair shops. Once we accept these claims, we also accept the risk that the repair will not be done properly. Additionally, we derive revenue from fees for processing and coordinating claims that do not go through our network of body shops.

          In March 2004, we entered into a Co-Marketing Agreement with ADP Claims Service Group (“ADP”), pursuant to which ADP sells and markets our core Internet application and collision management services. The product is private labeled under the name ADP Managed Repair Solutions and utilizes us as the back room for processing the claim repairs and our network of repair facilities. As a result of this agreement, several new clients were obtained which contributed to our claims growth in fiscal 2006. In May 2006, ADP Claims Services Group was acquired by Solera, Inc, a privately held company, which established a new-co, Audatex, as the new operating organization. This transaction had a short term negative impact on our anticipated growth in new revenues. After several attempts to fashion a new co-marketing agreement it became clear that there was no benefit in creating a new long term agreement as the strategic initiative of Solera was not in concurrence with eAutoclaim’s market strategy. At the end of fiscal 2008 there were no accounts active under the original agreement.

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Products and Services

          We develop customized internet technology solutions for insurance companies, financial services companies, and companies with fleets of vehicles and heavy equipment. These products provide for both a business process outsource and/or application service provider (ASP) solution aligned with current industry standards. The outsourcing solution provides customers with a complete internet based managed claims solution from first notice of loss through the completion of the repair cycle leveraging our vendor and partner networks. The ASP solution allows the customer to use our internet technology solutions independent of our personnel, enabling them to reduce their costs associated with developing, supporting, and maintaining a proprietary technology solution. Both solutions have proven successful in driving down customer operating costs, indemnity costs and loss adjustment expenses through automation leveraging our customized technology solutions and leveraging our network of vendors and partners.

          Our network of vendors and partners can provide services such as independent adjustors, car rentals, tow trucks, accident reporting and auto repair centers all available through our technology solutions. The ASP solution enables customers with their own network of vendors and partners to be seamlessly integrated into our technology solutions providing for greater flexibility while maintaining transparency in managing these partners.

Outsourcing Solutions:

          In our outsourcing solution we handle the entire collision repair function for our customers from the time of reporting of the accident through the vehicle’s satisfactory repair. Through our network of parts and repair service providers, we are frequently able to obtain parts and services at lower costs than otherwise available. We monitor and audit all repair work to help assure that the proper repair work is performed at the negotiated price. We strive to provide our customers with ways to control costs associated with processing collision claims. These services include:

 

 

 

 

1.

Centralized accident reporting.

 

2.

Copies of accident reports.

 

3.

Identifying the appropriate network repair facility and directing the policyholder to such facility.

 

4.

Deliver repair estimates and photographs/digital images of damage to any location overnight or same day upload.

 

5.

Audit of every claim by our in-house physical damage experts.

 

6.

Assignment of independent field appraiser, when necessary.

 

7.

Expedited delivery of part and materials as needed.

 

8.

Computerized tracking and follow-up system to minimize repair time.

 

9.

Replacement rental vehicles.

 

10.

A lifetime guarantee from our network of repair shops (for as long as the insured owns the vehicle) on all physical damage body repairs and administration of manufacturer or installer’s warranty on replacement parts.

As insurance companies continue to centralize claims operations we continue to shift focus from the fully managed business process outsourcing (BPO) operations to a more programmatic approach in claims handling. We do this by rewriting our code base and tools to provide web services that will allow companies to centralize yet still use the technology solutions and tools we build without having to change their proprietary systems already in place.

          We help our clients manage their vehicle claims losses by providing the following:

 

 

 

 

Technology – We build customized web-based vehicle claim assignment and delivery systems for insurance companies and corporate fleets. Additionally we build asset recovery and remarketing web services, applications, and tools for the financial services institutional sector. We use state-of-the-art technology and security for the transmission of files and records. In addition, we utilize digital cameras, smart phones, Internet communication, advanced data storage, transmission and scanners for auto repair shops that are not equipped with digital cameras, to create a defined audit trail and high capacity digital storage. We provide these customized applications to our clients with their own private label that includes their corporate colors and logos, which makes the claims, recovery and remarketing process transparent to both insurance company personnel and the insured.

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Online, real time reporting – We provide our customers with online, real-time reports of the most critical information used in their operations. These reports include a comparison of their average paid losses (cost to repair a vehicle), cycle time (time to complete an estimate of the damage), and lost adjustment expense (cost of the repair estimate or appraisal) between the eAutoclaims network, independent appraisers and staff appraisers. This comparison allows them to see the cost saving they realize while using our outsourcing solution.

 

 

 

 

Audit Trail – We audit every claim that comes into our network. This helps us deliver the lowest available audited cost to our clients on every repair.

          Our system produces financial benefits for our insurance customers as follows:

 

 

 

 

Our audit process reduces the average paid loss per vehicle.

 

 

 

 

With lower average paid losses, insurance companies are able to establish lower loss claims reserves. This, in turn, frees up capital and surplus allowing for lower premium rates.

 

 

 

 

Technology efficiencies reduce their cost of processing each file.

 

 

 

 

Our typically faster settlement time reduces the days of use and, therefore, the cost of rental cars and increases customer satisfaction because their repaired vehicle is typically returned to them in a shorter time.

 

 

 

 

Our process of claims investigation helps reduce fraudulent claims.

          AuditPro is a rules-based estimate auditing application that has been well received by existing clients and prospects. Large carriers can use AuditPro as a stand-alone model that can be integrated within their organization without the need for significant initial cost and without materially changing their internal workflow. Based on the initial favorable acceptance, we believe this product, with its exceptional high margins, will be a source of significant revenue growth in the near term.

          We have added technology solutions for the financial services industry relevant to repossessed collateral disposal and lease turn-ins. eAuto Recovery Services is a full repossession solution that provides a live portal for automobile loan originators to take non-performing loans that go into the default phase. The solution is expanding into total loss and salvage vehicles too. The Recovery program will accomplish the following.

 

 

 

 

1.

Provide an input screen (portal) to place the defaulted loan into the process by initiating the repossession process.

 

2.

Dispatch vehicle information to a repossession agent in the network.

 

3.

Repo agent will repossess the vehicle and provide a condition report via hand held device and take the vehicle to the auction lot designated by the program.

 

4.

Auction lot will store the vehicle for the compliance period and then move the vehicle into a branded lane for sale.

 

5.

During the compliance period the repo title will be transferred so that the vehicle once sold at auction will be available with title.

 

6.

Settlement with the financial intuition will then take place.

CUSTOMERS

          Our customers consist primarily of insurance companies, financial institutions, managing general agents (MGAs), third party administrators (TPAs) and managers of self-insured automobile fleets. The most recent addition is a category of customers, including Mitchell International, that service the insurance market. Our two largest customers, Vision and Fireman’s Fund Insurance, provided a total of 32% of our revenues in fiscal 2008.

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          Contracts with existing clients are typically from one to five years. Pursuant to the contract we take responsibility for repairing the vehicle, and the liability to pay for the repairs performed in our network of body and glass repair providers. As a general rule, within seven days of the assignment of the vehicle to the body shop, our customers pay us the completed audited repair price, before the shop discount, less the customer’s volume discount. Our fleet and glass customers generally pay us within 30 days of the repair. If a vehicle owner decides to have the vehicle repaired at a body shop that is not in the eAutoclaims network shop, we are paid a file-handling fee only.

          Integration of service partners in the eJusterSuite® application continues. In addition to a larger offering of service partners our auto glass network administration services are also a value added service to our collision management clients.

          Financial institution customers consist of banks, credit unions, captive finance companies and independent finance companies inclusive of sub-prime lenders who originate automobile paper. Every aspect of the repossession portal through settlement process are delivered through our application via web services.

SALES AND MARKETING

          Our Sales & Marketing strategy has evolved over the past year with a greater emphasis on expansion of our Direct Sales team while continuing the expansion of our channel partner relationships.

          Over the past year eAutoclaims has completely rewritten and converted our eJusterSuite application to a platform that is focused on service oriented architecture. The eJusterSuite Enterprise addition is highly scalable and will provide functionality and connectivity to Insurance Companies that handle homeowners and automobile claims. Combining these platforms will allow eAutoclaims to provide a complete claims management solution to tier one insurance companies.

          In addition, we have developed a complete repossession and remarketing solution that assigns vehicles to agents, and tracks the progress of vehicles from repossession to completion of sale. Repossession Agents access eAuto Remarketing’s secure web application to view and update assignments, enter repossession details, and fill out inspection reports. eAuto Remarketing secure web applications allow financial institutions the ability to manage auto portfolios. Our Best Venue Solution will programmatically assist the end user to assign vehicles to auctions that are providing the highest yield for each specific make and model of vehicle. eAuto Remarketing provides data analysis tools to identify, benchmark, and streamline logistical processes.

          Our Direct Sales team has made progress to grow ASP sales revenue due to the relatively high margins generated by our ASP products. We market three ASP products including eJusterSuite Enterprise ®, AuditPro Enterprise and eAuto Remarketing. Our service oriented architecture can be used independently or may use other ASP modules, depending on client workflow and business needs.

          Licensing of eJusterSuite Enterprise ® as an ASP has been another growth product that is used by carriers who rely on existing Staff Appraisers and those who manage an existing network of Appraisers. eJusterSuite® allows carriers to manage appraisal assignments, monitor performance of appraisal sources through various metrics, and includes access to service partners for homeowner claims and automobile partners such as rental car procurement, assignment to salvage vendors, police report pick-up services, and several other service partners frequently used by Insurance Adjusters.

New Opportunities:

          The company continues to work with other large carriers, credit unions and financial institutions and expects to see continued growth in this larger tier marketplace.

Competition

          The auto collision claims service industry is highly competitive and has low barriers to entry. We are aware of several other companies that offer Internet-based services similar to ours. Several of these competitors serve the insurance industry, although most focus on either the fleet or insurance segments of the market. We are aware of one competitor that offers collision repair services through a network of collision repair providers, online connectivity with those providers, and the estimate review service combined with a share of the volume discount with the customer that is provided by the repair facility.

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          Several of our competitors offer application services (Application Service Provider models) along with electronic auditing capabilities. Even though most of our competitors have either changed their targeted marketing efforts or narrowed their focus to the insurance arena, the majority of these competitors have been in business longer than we have. Several of these competitors have significantly greater assets and financial resources than currently available to us. We expect competition to continue to intensify in the on-line claims management segment of this industry as current non-Internet competitors expand their market into the Internet and new competitors enter the market utilizing the Internet.

          We cannot assure you that we will be able to compete successfully against current or future competitors. As competition in our industry increases, it is likely that many of our competitors will have access to greater resources than are currently available to us, including financial, employee, customer relations, technology, and expertise in developing and implementing new technologies as the industry evolves.

          The principal factors that help us to maintain and grow our market share are:

 

 

 

 

Continuous implementation of new technology to streamline the claims processing workflow for insurance adjusters;

 

 

 

 

Maintain attractive processing cycle time for claims; Quality of repair shop services;

 

 

 

 

Ability to offer nationwide access to repair facilities;

 

 

 

 

Processing of claims/assignment fees and charges;

 

 

 

 

Ability to offer new services and efficiencies while incorporating technological change into existing services;

 

 

 

 

Access to claim status 24/7;

 

 

 

 

The increase in the volume of vehicles that a repair facility can expect to repair as part of our network; Customer Service

          Our continued growth will be dependent upon our ability to consistently deliver customer centered service at competitive prices. Our eJusterSuite® system is designed to ensure that the claims process flows smoothly and seamlessly. Our follow-up on claims assignments helps to ensure that all details of the claim will be verified to our quality standards.

Employees

          As of July 31, 2008, we had 36 full-time employees. There is no union contract relating to any of our employees nor do we anticipate there to be unionization of our employees. We believe that our relationship with our employees is generally good.

INTELLECTUAL PROPERTY

          We rely on various intellectual property laws and contractual restrictions to protect our proprietary rights in products and services. These include confidentiality, invention assignment and nondisclosure agreements with our employees, contractors, suppliers and strategic partners. The confidentiality and nondisclosure agreements with employees, contractors and suppliers are in perpetuity. Despite these precautions, it may be possible for a third party to copy or otherwise obtain and use our intellectual property without our authorization. In addition, we intend to pursue the registration of our trademarks and service marks in the U.S.

          During fiscal 2004 we changed our corporate name from eAutoclaims.com, Inc. to eAutoclaims, Inc. We have filed for and have been granted the fictitious name EAUTOCLAIMS in the State of Florida. We also own twenty-four (24) URL Internet domain names. We maintain a website located at www.eautoclaims.com. We are not incorporating by reference any information on our website and information on our website should not be considered part of this report.

          There can be no assurance that other parties will not claim infringement by us with respect to our current or future technologies. We expect that participants in our markets will be increasingly subject to infringement claims as the number of services and competitors in our industry segment grows. Any such claim, with or without merit, could be time-consuming, result in costly litigation, cause service upgrade delays or require us to enter into royalty or licensing agreements. Such royalty or licensing agreements might not be available on terms acceptable to us, or at all. As a result, any such claim of infringement against us could have a material adverse effect upon our business, results of operations and financial condition.

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OPERATIONS AND TECHNOLOGY

Overview

          We have created several web-based applications that assist insurance adjusters, appraisal sources, and repair centers to efficiently and effectively conduct business. The web applications facilitate lower turn around times in settling claims through the use of internet technology. Lower average paid losses to insurance companies are achieved through extensive programmatic audits that are individually customized to the insurance company’s auditing profile. Our customers see increased workflow efficiencies created by integrating core and customized software modules (First Notice Of Loss, System Integration to eliminate re-keying, Intelligent dispatch Systems, programmatic audit, proactive reporting, e.g.,) designed to compliment the customer’s existing business system and not replace it.

          Each of our web-based products evolves through constructive feedback from our clients. We design new functionality requests in a modular approach so that any other customer can have that same functionality by a simple change in their profile. This evolution and modular integration of functionality allows us to have one of the most dynamic and versatile products in the marketplace for on line claims processing.

          All products are web based enabling transparent upgrades, which reduce potential customer impact.

Products

eJustersuite®

          Our eJustersuite® application is a one call contact center solution that provides insurance adjusters the ability to take the First Notice of Loss (FNOL) and dispatch the assignment to the appraisal source of their choice (Staff Appraiser, Repair Shop, Independent Appraiser, or Desk Estimator) through geographical proximity algorithms as well as provide assignment loading criteria for each appraisal source. An Insurance Adjuster can also make real time rental car reservations and tow truck pickup arrangements for the car while the customer is on the phone. The eJustersuite® product interfaces with a multitude of partners for scene investigation, police reports, salvage partners, etc…

          eJustersuite® customers can use an innovative technology called CAsE (Customizable Assignment Entry). With CAsE the client can create their own forms based on a comprehensive collection of data elements based on the insurance industry accepted first notice of loss form. There are no limits on the number of forms a client can create and each form can be tailored to ensure that only the necessary information is obtained thus increasing efficiency when entering data.

AuditPro

          Our AuditPro product is an extremely versatile estimate-auditing program. Auditpro allows an insurance company to create specific auditing guideline profiles based on state, county, zip, appraisal source and a multitude of other environmental elements. The audit results are given scores based on the weighted rules of the auditing profile and expressed as both points and dollars variance. Special routing to the appropriate reviewing source is possible through a routing profile. Potential total losses could be sent to a specific adjuster or department while light impact estimates could be sent to another.

          With our ‘alias’ technology within AuditPro we are able to minimize the amount of false positives and produce a highly accurate audit result that characterizes the estimate violations based on severity and cost variance. Auditpro also has the ability for the insurance company to modify the estimate on the fly and send the corrected estimate to the appraisal source.

          Auditpro versions are available for shops and independent appraisers. Within those versions estimates can be verified against the auditing guidelines of the insurance company at the appraisal source level prior to being submitted to the insurance company. In the first quarter of calendar 2008 we released “AuditPro Stand Alone” which is a total stand alone rules based auditing tool that can be integrated with any policy management system, claims system, or as a stand alone for the physical damage book of business of any size insurance company insuring that peril. This product will have a second release as “AuditPro Enterprise” in the first quarter of calendar 2009.

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Governmental Regulation

          From time to time we receive inquiries from state regulators relating to licensing and qualification requirements as insurance claims adjuster, appraiser or legality of a direct repair network under the laws of that particular jurisdiction. We also received inquiries regarding compliance with steering laws of certain jurisdictions. To date, we have been successful in demonstrating to the appropriate state regulators that we do not violate the jurisdiction laws, that qualification is not required.

          Certain jurisdictions could adopt laws directed at the auto insurance industry, which could affect our business in an unforeseen and adverse manner. A couple of states have pending or proposed legislation that, if adopted, could adversely affect our business model. To date, industry trade associations have been successful in preventing the passage of unfavorable legislation.

          It is possible that a number of laws and regulations may be adopted with respect to the Internet. These laws may cover issues such as user privacy, freedom of expression, pricing, content and quality of products and services, taxation, advertising, intellectual property rights and information security. Furthermore, the growth of electronic commerce may prompt calls for more stringent information gathered online or require online services to establish privacy policies. The Federal Trade Commission has also initiated actions against online service providers regarding the manner in which personal information is collected from users and provided to third parties. We do not currently provide personal information regarding our users to third parties. However, the adoption of such consumer protection laws could create uncertainty in Web usage and reduce the demand for our products and services.

          We are not certain how our business may be affected by the application of existing laws governing issues such as property ownership, copyrights, encryption and other intellectual property issues, taxation, libel, obscenity and export or import matters. The vast majority of such laws were adopted prior to the advent of the Internet. As a result, they do not contemplate or address the unique issues of the Internet and related technologies. Changes in laws intended to address such issues could create uncertainty in the Internet market place. Such uncertainty could reduce demand for our services or increase the cost of doing business as a result of litigation costs or increased service delivery costs.

          In addition, because our services are available over the Internet in multiple states and foreign countries, other jurisdictions may claim that we are required to qualify to do business in each such state or foreign country. We are incorporated in Nevada and are currently only required to be qualified as a foreign corporation authorized to do business in the State of Florida because our offices and employees are located in Oldsmar, Florida. Changes in the laws affecting the Internet or the automobile insurance repair industry may require us to qualify in additional jurisdictions. Our failure to qualify in a jurisdiction where we are required to do so could subject us to taxes and penalties. It could also hamper our ability to enforce contracts in such jurisdictions. The application of laws or regulations from jurisdictions whose laws do not currently apply to our business could have a material adverse effect on our business, results of operations and financial condition.

Risks

          We anticipate that we will continue to devote significant resources to product development in the future as we add new features and functionality to our products and services. Rapidly changing technology, evolving industry standards, and changing customer demands characterize the market in which we compete. Accordingly, our future success will depend on our ability to:

 

 

 

 

Adapt to rapidly changing technologies

 

Adapt our services to evolving industry standards

 

Continually improve the performance, features and reliability of our service in response to competitive service and product offerings and evolving demands of the marketplace.

          Our failure to adapt to such changes would have a material adverse effect on our business, results of operations and financial condition. In addition, the widespread adoption of new Internet, networking or telecommunications technologies or other technological changes could require substantial expenditures by us to modify or adapt our services or infrastructure. This could have a material adverse effect on our business, results of operations and financial condition.

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Risks Related to Our Business

          The risks and uncertainties described below are not the only ones we face. Additional risks and uncertainties not presently known to us may also adversely impact our business operations. If any of the following risks actually occur, our business, financial condition, or operating results could be negatively affected.

Our limited operating history makes evaluating our business and prospects difficult .

          We have been involved in the Internet based automobile collision insurance claims business since January 2000. Our limited operating history in this industry makes an evaluation of our future prospects very difficult. If we do achieve profitability in any period, we cannot be certain that we will sustain or increase such profitability on a quarterly or annual basis. You should carefully consider our prospects in light of the risks and difficulties frequently encountered by early stage companies in new and rapidly evolving markets. There is a risk that we will not be able to accomplish our objectives. Failure to achieve any of our objectives could negatively affect our business, financial condition and results of operations.

Our independent auditors have issued a going concern opinion.

          Our auditors have included an explanatory paragraph in their opinion that accompanies our audited financial statements as of and for the year ended July 31, 2008, indicating that our recurring losses from operations, stockholders’ deficiency, and working capital deficiency raise substantial doubt about our ability to continue as a going concern. The accompanying financial statements do not include any adjustments that might result from the outcome of this uncertainty.

We have all the risks of a principal in the automobile repair process .

          We receive revenue from insurance companies for repairs completed by members of our network of repair shops. We approve all repair shops for inclusion in our network and determine which repair shop will perform the repairs. We are responsible for collecting our revenue directly from the insurance company. We therefore act as a principal in the transaction.

          If the repairs are not completed correctly, and the vehicle must be sent to another repair shop for repairs to be performed, we must pay for the repairs to be completed again. This cost is not passed on to the insurance company but is a risk that we bear. We control this risk by monitoring work performed by the repair shops, monitoring customer complaints, reviewing the repair shop history and actual site visits to repair shops. We add or remove repair shops from our network based on our review of the repair shop’s performance. We eliminate repair shops that we feel are not providing repair work up to its standards. Repairs are approved by customers upon retrieval of their vehicle. We constantly review and revise our network to determine if repair shops included should be removed. We have the risks and rewards of ownership such as the risk of loss for collection, delivery or returns.

          All our fees are negotiated between us and the insurance company, and the negotiation does not include any repair shop. We must pay the repair shop a fee negotiated between us and the repair shop, and the negotiation does not include any insurance company. The amount owed to the repair shop is owed directly by us and is not guaranteed, directly or indirectly, by any insurance company. We are not acting as an agent or broker (including performing services, in substance, as an agent broker) with compensation on a commission or fee basis.

          To date, additional repairs that our repair shops have to provide after a vehicle has been returned to its user have not been material. We have not experienced any material bad debts or collection difficulties from our customers. However, because we act as the principal in the automobile repair process, we are subject to the risks of poor repair work and accounts receivable write-offs from our customers due to dissatisfaction with our services.

We are dependent on only a few customers for a substantial portion of our revenue.

          During the year ended July 31, 2008, we derived 18% and 14% of our revenues from two customers. Although we continue to solicit new customers, we cannot guarantee that we will contract any new customers, or that revenues from any future contracts will represent significant business

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We depend upon independently owned and operated repair shops to provide services to our customers .

          We have agreements with a network of independently owned and operated vehicle repair facilities to provide services to our customers. Either the repair facility or we can terminate our contracts at will. Our business could suffer if a significant number of these repair shops terminate their agreements with us or fail to provide the quality of service expected by our customers.

We may not be indemnified for all losses resulting from our vehicle repair business .

          We require that all repair shops in our network indemnify us from claims relating to their negligent acts or breach of their agreement with us, maintain a specified amount of liability insurance coverage, and name us as an additional insured under their liability policy. This coverage may not, however, cover all liabilities to which we may be subject, and our business could suffer if we need to draw significant funds from operating revenue to pay claims that are not covered or that exceed the limits of our coverage.

The market for insurance auto collision claims services is competitive .

          Because the auto collision claims service industry is highly competitive and has low barriers to entry, we cannot assure you that we will be able to compete effectively. We are aware of two other companies that offer internet-based services similar to ours. These competitors provide their services primarily to the fleet management and auto glass industries. All of these competitors have been in business longer than we have and have significantly greater assets and financial resources than currently available to us. We expect competition to intensify in the Internet-based segment of this industry as current non-Internet competitors expand their market into the Internet and new competitors enter the market utilizing the Internet. We cannot assure you that we will be able to compete successfully against current or future competitors. Competitive pressures could force us to reduce our prices and may make it more difficult for us to attract new customers and retain current customers. The principal competitive factors for our services are:

 

 

 

 

turn around time for claims processing;

 

quality of repair shop services;

 

ability to offer nationwide access to repair facilities;

 

claims processing fees and charges;

 

ability to offer new services and incorporate technological change into existing services;

 

24/7 access to status of claim;

 

volume of repair claims a repair facility can expect to support discount amounts.

          As competition in our industry increases, it is likely that many of our competitors will have access to greater resources than are currently available to us, including financial, employee, customer relations, technology, and expertise in developing and implementing new technologies as the industry evolves. In addition, competitors may be able to develop services that are superior to our service, that achieve greater customer acceptance or that significantly improves functionality as compared to our existing and future products and services.

The use of the Internet to provide collision claims administration services is a recent development and the extent of customer acceptance is not yet known.

          Internet-based collision claims administration is a relatively new and evolving industry. As such, there is no clearly defined business model that has a lengthy history of customer acceptance and profitability. For the industry to be successful, insurance companies must be willing to obtain collision administration services over the Internet. There is no way to be sure that a sufficient number of customers will utilize our services to enable us to remain profitable.

We depend on key personnel and will need to recruit new personnel as we grow .

          Because we are a small company, we are currently dependent on the efforts of a limited number of management personnel. We believe that given the large amount of responsibility being placed on each member of our management team, the loss of the services of any member of this team at the present time would harm our business. Each member of our management team supervises the operation and growth of one or more integral parts of our business.

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          If we are successful in expanding our customer base, we will need to add additional key personnel as we continue to grow. If we cannot attract and retain enough qualified and skilled staff, the growth of our business may be limited. Our ability to provide services to clients and expand our business depends, in part, on our ability to attract and retain staff with professional experiences that are relevant to technology development and other functions we perform. Competition for personnel with these skills is intense. Some technical job categories are under conditions of severe shortage in the United States. In addition, restrictive immigration quotas could prevent us from recruiting skilled staff from outside the United States. We may not be able to recruit or retain the caliber of staff required to carry out essential functions at the pace necessary to sustain or expand our business.

          We believe our future success will depend in part on the following:

 

 

 

 

the continued employment and performance of our senior management,

 

our ability to retain and motivate our officers and key employees, and

 

our ability to identify, attract, hire, train, retain, and motivate other highly skilled technical, managerial, marketing, and customer service personnel.

Our business will suffer if our independent automobile collision repair shops do not provide good service.

          We currently have relationships with approximately 2,500 independently owned and operated body shops upon which we depend to perform quality repair services at a reasonable cost and in a timely manner. Although we monitor the quality and timeliness of their services and can terminate our relationship with those shops that do not meet our standards, we do not have meaningful control over the quality of their services. Poor workmanship or service by any of these shops can adversely affect our relationships with customers and could cause them to stop dealing with us or reduce the amount of business that they do with us. In addition, because we assume the responsibility for the quality of repairs, poor workmanship and inferior work can negatively affect our financial position because of the additional costs we incur in properly repairing an automobile.

If we fail to adequately protect our trademarks and proprietary rights, our business could be harmed. Our rights to our service marks are uncertain .

          The steps we take to protect our proprietary rights may be inadequate. We regard our copyrights, service marks, trademarks, trade secrets and similar intellectual property as critical to our success. We rely on trademark and copyright law, trade secret protection and confidentiality or license agreements with our employees, customers, partners and others to protect our proprietary rights. We have previously been involved in litigation regarding the rights to use the name eAutoclaims.com. Effective trademark, service mark, copyright and trade secret protection may not be available in every country in which we may in the future offer our products and services. Furthermore, the relationship between regulations governing domain names and laws protecting trademarks and similar proprietary rights is unclear. Therefore, we may be unable to prevent third parties from acquiring domain names that are similar to, infringe upon or otherwise decrease the value of our trademarks and other proprietary rights.

We may not be able to protect our proprietary technology .

          Despite any precautions we may take, a third party may be able to copy or otherwise obtain and use our software or other proprietary information without authorization or develop similar software independently. We cannot assure you that the steps we have taken or will take will prevent misappropriation of our technology. Litigation may be necessary in the future to determine the validity and scope of the proprietary rights of others, or defend against claims of infringement or invalidity. This litigation, whether successful or unsuccessful, could result in substantial costs and diversions of resources, either of which could harm our business. If we are unable to protect our current or future proprietary technology, our ability to compete effectively will be harmed.

If we are to remain competitive, we must be able to keep pace with rapid technological change .

          To remain competitive, we must continue to enhance and improve the responsiveness, functionality and features of our website. The online commerce industry is characterized by rapid technological change, changes in user and customer requirements and preferences, frequent new product and service introductions embodying new technologies and the emergence of new industry standards and practices that could render our business model and proprietary technology and systems obsolete in comparison to systems competitors may implement. Our future success will depend, in part, on our ability to develop or license leading technologies useful in our business, enhance the ease of use of our existing services, develop new services and technologies that address the varied needs of our customers, and respond to technological advances and emerging industry standards and practices on a cost-effective and timely basis. If we were unable, for technical, legal, financial or other reasons, to incorporate new technology in new features or products, we may not be able to adapt in a timely manner to changing market conditions or customer requirements.

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We may infringe intellectual property rights of third parties .

          Litigation regarding intellectual property rights is common in the software and technology industries. We may in the future be the subject of claims for infringement, invalidity, or indemnification claims based on such claims of other parties’ proprietary rights. These claims, with or without merit, could be time consuming and costly to defend or litigate, divert our attention and resources, or require us to enter into royalty or licensing agreements. There is a risk that such licenses would not be available on reasonable terms, or at all. Although we believe we have the ability to use our intellectual property to operate and market our existing services without incurring liability to third parties, there is a risk that our products and services infringe the intellectual property rights of third parties.

Our products and technology depend on the continued availability of licensed technology from third parties .

          We license and will continue to license certain technology and software from third parties. These licenses are integral to our business. If any of these relationships were terminated or if any of these third parties were to cease doing business, we would be forced to spend significant time and money to replace the licensed software. If we are not able to replace these licenses on commercially reasonable terms, it may be necessary for us to modify or discontinue some of our services that depend upon technology licensed from third parties. We cannot assure you that we would be able to replace these licenses.

Our information technology systems are subject to certain risks that we cannot control.

          Our information systems, including our accounting systems, are dependent, to an extent, upon third-party software, global communications providers, telephone systems and other aspects of technology and Internet infrastructure that are susceptible to failure. Although we have implemented redundant systems and network security measures, our information technology remains susceptible to outages, computer viruses, break-ins and similar disruptions that may inhibit our ability to provide services to our customers and the ability of our customers to access our systems. In addition, because we are located in Florida we are susceptible to power disruptions and outages due to hurricanes and other weather events. This may result in the loss of customers or a reduction in demand for our services. If disruption occurs, our profitability and results of operations may suffer.

We are exposed to potential risks from recent legislation requiring companies to evaluate their internal control over financial reporting.

          We are working diligently toward evaluating and documenting our internal control systems in order to allow management to report on, and our independent auditors to attest to, our internal control over financial reporting, as required by Section 404 of the Sarbanes-Oxley Act of 2002. This system for the purpose of complying with Sarbanes-Oxley Section 404 will require significant effort in a compressed timeframe, as well as result in our incurring costs to comply with Sarbanes-Oxley Section 404. There can be no assurances that the evaluation required by Sarbanes-Oxley Section 404 will not result in the identification of significant control deficiencies or that our auditors will be able to attest to the effectiveness of our internal control over financial reporting.

We have account payables that have long payment cycles due to the nature of the collision repair business.

          Many of our contracts with customers provide for payment to us for vehicle repairs at the time the repair cost has been determined. Under these agreements, we bear all risks associated with the repair of the vehicle beginning with receipt of payment from our customer. Historically, approximately two percent (2%) of policyholders fail to have the vehicle repaired after filing a claim with their insurance carrier. Although we bear the risk of these repairs, it is not entirely clear as to when, or if, we are entitled to hold these payments. It is possible that other parties (i.e. the insurance carrier, the repair facility or the individual automobile owner) may claim that they are entitled to such funds. The policyholder often saves for the deductible portion of their claim, which can result in a long period of time between the time they file their claim and the time that the vehicle is repaired. Because of the uncertainty as to if we may be required to make these payments, when we may be required to make them, and who we may be required to pay, we book such amounts as accounts payable in our financial statements. As of July 31, 2008, approximately $1,079,577 of our accounts payable consisted of advance payments. Although management believes we are entitled to hold such funds due to the risk we assume for repair of a vehicle, there is no assurance that customers will agree with our position. Should we be required to issue payment for all such amounts at one time, we may not be able to do so.

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Risks Related to the Internet

The Internet could become subject to regulations that affect our business .

          Our business relies on the Internet and other electronic communications gateways. We intend to expand our use of these gateways. To date, the use of the Internet has been relatively free from regulatory restraints. However, legislation, regulations, or interpretations may be adopted in the future that constrain our own and our customers’ abilities to transact business through the Internet or other electronic communications gateways. Legislation or other attempts at regulating commerce over the Internet could impair the growth of commerce on the Internet or could impose licensing or other requirements that could increase our cost of providing Internet-based services.

We are vulnerable to the effects of natural disasters, computer viruses, and similar disruptions.

          The continued and uninterrupted performance of our computer system is critical to our success. Our ability to successfully provide our applications and high-quality customer service largely depends on uninterrupted operation of our computer and communications hardware and software systems. We have taken measures to help assure that our systems are protected from unauthorized access. In addition, we maintain redundant systems for backup and disaster recovery. Despite these safeguards, we may be vulnerable to damage or interruption from hurricanes, fire, flood, power loss, telecommunications failure, break-ins, and similar events. In addition, we do not, and may not in the future, carry sufficient business interruption insurance to compensate us for losses that may occur. Despite our implementation of Internet security measures, our servers will be vulnerable to computer viruses, physical or electronic break-ins, and similar disruptions which could lead to interruptions, delays, loss of data or the inability to process transactions.

Our future success will depend on the Internet’s ability to accommodate growth.

          The recent growth in the use of the Internet has caused frequent periods of performance degradation. Any failure in performance or reliability of the Internet could adversely affect our ability to fulfill our obligations to customers in a timely manner and, consequently, hurt our operating results. To the extent that the Internet continues to experience increased numbers of users, frequency of use or increased bandwidth requirements of users, the Internet infrastructure may not be able to continue to support the demands placed on it and, as a result, the performance or reliability of the Internet may be adversely affected. Furthermore, the Internet has experienced a variety of outages and other delays as a result of damage to portions of its infrastructure or otherwise. The relatively complex and unproven technology that makes up the Internet infrastructure poses a risk of material outages or delays that could adversely affect the ability of our customers to use our trading systems. In addition, the Internet could lose its viability as a form of media due to delays in the development or adoption of new standards and protocols that can handle increased levels of activity. The infrastructure and complementary products and services necessary to maintain the Internet as a viable commercial medium may not be developed or maintained.

We are dependent on the continued growth of online commerce .

          Our future revenues and any future profits will be dependent upon the widespread acceptance and use of the Internet and other online services as an effective medium of commerce by consumers. No standards have yet been widely accepted for the measurement of the effectiveness of Internet sales, and there can be no assurance that such standards will develop sufficiently to support Internet sales as a purchasing medium. Rapid growth in the use of and interest in the Internet, and other online services is a recent phenomenon, and there can be no assurance that acceptance and use will continue to develop or that a sufficiently broad base of consumers will adopt, and continue to use, the Internet and other online services as a medium of commerce. Demand and market acceptance for recently introduced services and products over the Internet are subject to a high level of uncertainty and there exist few proven services and products. We rely, and will continue to rely, on consumers who have historically used traditional means of commerce to purchase merchandise. For us to be successful, these consumers must accept and utilize novel ways of conducting business and exchanging information. There can be no assurance that our customers will accept the Internet as a means to purchase the Company’s services or that our customers will adopt its systems as a means to purchase services.

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Governmental regulation and taxation of the Internet is subject to change .

          A number of legislative and regulatory proposals under consideration by federal, state, local and foreign governmental organizations may result in there being enacted laws concerning various aspects of the Internet, including online content, user privacy, access charges, liability for third-party activities, and jurisdictional issues. These laws could harm our business by increasing our cost of doing business or discouraging use of the Internet.

          In addition, the tax treatment of the Internet and electronic commerce is currently unsettled. A number of proposals have been made that could result in Internet activities, including the sale of goods and services, being taxed. The U.S. Congress passed the Internet Tax Information Act, which places a three-year moratorium on new state and local taxes on Internet commerce. There may, however, be enacted in the future laws that change the federal, state or local tax treatment of the Internet in a way that is detrimental to our business.

          Some local telephone carriers claim that the increasing popularity of the Internet has burdened the existing telecommunications infrastructure and that many areas with high Internet use are experiencing interruptions in telephone service. These carriers have petitioned the Federal Communications Commission to impose access fees on Internet service providers. If these access fees are imposed, the cost of communicating on the Internet could increase, and this could decrease the demand for our services and increase our cost of doing business.

Risks Related to Our Common Stock

Our Common Stock price may be volatile, which could result in substantial losses for individual stockholders.

          The market price for our Common Stock is volatile and subject to wide fluctuations in response to factors including the following, some of which are beyond our control, which means our market price could be depressed and could impair our ability to raise capital:

 

 

 

 

actual or anticipated variations in our quarterly operating results;

 

announcements of technological innovations or new products or services by us or our competitors;

 

changes in financial estimates by securities analysts;

 

conditions or trends in the Internet and/or online commerce industries;

 

changes in the economic performance and/or market valuations of other Internet, online commerce companies;

 

additions or departures of key personnel.

Our Certificate of Incorporation limits director liability thereby making it difficult to bring any action against them for breach of fiduciary duty.

          As permitted by Nevada law, the Company’s Certificate of Incorporation limits the liability of directors to the Company or its stockholders for monetary damages for breach of a director’s fiduciary duty except for liability in certain instances. As a result of the Company’s charter provision and Nevada law, stockholders may have limited rights to recover against directors for breach of fiduciary duty.

We may be unable to meet our future capital requirements.

          We are substantially dependent on receipt of additional capital to effectively execute our business plan. If adequate funds are not available to us on favorable terms we will not be able to develop new services or enhance existing services in response to competitive pressures, which would affect our ability to continue as a going concern. We cannot be certain that additional financing will be available to us on favorable terms when required, or at all. If we raise additional funds through the issuance of equity, equity-related or debt securities, such securities may have rights, preferences or privileges senior to those of the rights of our Common Stock and our stockholders may experience additional dilution.

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Penny stock regulations may impose certain restrictions on marketability of our stock .

          The Securities and Exchange Commission (the “Commission”) has adopted regulations which generally define a “penny stock” to be any equity security that has a market price (as defined) of less than $5.00 per share or an exercise price of less than $5.00 per share, subject to certain exceptions. As a result, our Common Stock is subject to rules that impose additional sales practice requirements on broker-dealers who sell such securities to persons other than established customers and accredited investors (generally those with assets in excess of $1,000,000 or annual income exceeding $200,000, or $300,000 together with their spouse). For transactions covered by these rules, the broker-dealer must make a special suitability determination for the purchase of such securities and have received the purchaser’s written consent to the transaction prior to the purchase. Additionally, for any transaction involving a penny stock, unless exempt, the rules require the delivery, prior to the transaction, of a risk disclosure document mandated by the Commission relating to the penny stock market. The broker-dealer must also disclose the commission payable to both the broker-dealer and the registered representative, current quotations for the securities and, if the broker-dealer is the sole market maker, the broker-dealer must disclose this fact and the broker-dealer’s presumed control over the market. Finally, monthly statements must be sent disclosing recent price information for the penny stock held in the account and information on the limited market in penny stocks. Consequently, the “penny stock” rules may restrict the ability of broker-dealers to sell our securities.

We have never paid dividends on our Common Stock and do not expect to pay any in the foreseeable future.

          A potential purchaser should not expect to receive a return on their investment in the form of dividends on our Common Stock. We have never paid cash dividends on our Common Stock and we do not expect to pay dividends in the foreseeable future.

The forward-looking information in this Form 10-KSB may prove inaccurate .

          This Form 10-KSB contains forward-looking statements and information that are based on management’s beliefs as well as assumptions made by, and information currently available to, management. When used in this report, words such as “anticipate,” “believe,” “estimate,” “expect,” and, depending on the context, “will” and similar expressions, are intended to identify forward-looking statements. Such statements reflect our current views with respect to future events and are subject to certain risks, uncertainties and assumptions, including the specific risk factors described above. Should one or more of these risks or uncertainties materialize, or should underlying assumptions prove incorrect, actual results may vary materially from those anticipated, believed, estimated or expected. We do not intend to update these forward-looking statements and information.

 

 

ITEM 2.

DESCRIPTION OF PROPERTY

          Our main offices are located at 110 East Douglas Road, Oldsmar, Florida 33467. We currently lease these facilities under lease terms that expire in December 2012. Our rent at July 31, 2008, including applicable taxes, was $23,005 per month and increases 3% at the beginning of each calendar year through the remaining life of the lease.

          We believe that the facilities are well maintained, are in substantial compliance with environmental laws and regulations, and are adequately covered by insurance. We also believe that these leased facilities are not unique and could be replaced, if necessary, at the end of the term of the existing lease.

 

 

ITEM 3.

LEGAL PROCEEDINGS

          In December 2007, Mr. Eric Seidel, former President and CEO, filed a complaint, case number 07013596CT, in the Circuit Court of the Sixth Judicial Circuit for the State of Florida, County of Pinellas Civil Division, in which Mr. Seidel alleged we breached certain provisions of his employment agreement regarding severance payments Mr. Seidel alleged are due him under the terms of his agreement. He was seeking a judgment of $91,580 plus reasonable attorney fees and court costs. We filed an answer to this complaint denying all allegations and filed a counter-claim alleging Mr. Seidel was not entitled to severance payments according to the terms of his departure and was erroneously paid for a period of approximately six months. At Mr. Seidel’s request we entered into a mediation which was held on April 3, 2008. We reached a settlement with Mr. Seidel for $10,000, agreed to lift the legend on all his remaining common stock holdings and an agreement for mutual non-disparagement.

          We are currently not involved in any legal proceedings that are considered material.

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I TEM 4.

SUBMISSION OF MATTERS TO A VOTE OF SECURITY HOLDERS

          None during the fourth quarter of the fiscal year ended July 31, 2008.

P ART II

 

 

I TEM 5.

MARKET FOR COMMON EQUITY, RELATED STOCKHOLDER MATTERS AND SMALL BUSINESS ISSUER PURCHASES OF EQUITY SECURITIES

Market Value

          Our Common Stock is traded on the OTCBB under the symbol “EACC.OB”. The following table sets forth, the high and low bid prices of the Common Stock for the periods shown as reported by the National Quotation Bureau. The bid prices quoted on the OTCBB reflect inter-dealer prices without retail mark-up, mark-down or commission and may not represent actual transactions.

 

 

 

 

 

 

 

 

 

 

High Bid

 

Low Bid

 

 

 

 

 

 

 

Fiscal Year Ended July 31, 2008

 

 

 

 

 

 

 

First Quarter (August 1, 2007 to October 31, 2007)

 

$

0.15

 

$

0.10

 

Second Quarter (November 1, 2007 to January 31, 2008)

 

 

0.11

 

 

0.05

 

Third Quarter (February 1, 2008 to April 30, 2008)

 

 

0.05

 

 

0.02

 

Fourth Quarter (May 1, 2008 to July 31, 2008)

 

 

0.04

 

 

0.01

 

 

 

 

 

 

 

 

 

Fiscal Year Ended July 31, 2007

 

 

 

 

 

 

 

First Quarter (August 1, 2006 to October 31, 2006)

 

 

0.17

 

 

0.13

 

Second Quarter (November 1, 2006 to January 31, 2007)

 

 

0.17

 

 

0.12

 

Third Quarter (February 1, 2007 to April 30, 2007)

 

 

0.19

 

 

0.12

 

Fourth Quarter (May 1, 2007 to July 31, 2007)

 

 

0.15

 

 

0.11

 

          During the quarter ended July 31, 2008 we issued 1,166,667 shares of common stock to members of the Board of Directors for consulting services and other services rendered in accordance with the approved Board compensation plan. Also, during the quarter ended July 31, 2008 we issued a total of 5,714,285 shares of common stock to our Chairman of the Board for conversion of his outstanding notes to equity. We also issued 11,428,571 shares of common stock to an investor, the Chairman of the Board, for cash used for working capital purposes.

Holders

          As of July 31, 2008, we had approximately 231 common shareholders of record.

Dividends

          We have not paid any cash dividends on our common or preferred stock and do not anticipate paying any such cash dividends in the foreseeable future. Earnings, if any, will be retained to finance future growth.

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Securities Authorized for Issuance Under Equity Compensation Plans

          The following table sets forth information with respect to our common stock that may be issued upon the exercise of outstanding options, warrants, and rights to purchase shares of our common stock as of July 31, 2008.

 

 

 

 

 

 

 

 

 

 

 

Plan Category

 

Number of Securities
To be Issued Upon
Exercise of
Outstanding Options,
Warrants, and Rights

 

(b)
Weighted Average
Exercise Price of
Outstanding Options,
Warrants, and Rights

 

(c)
Number of Securities
Remaining Available for
Future Issuance Under
Equity Compensation Plan
(Excluding Securities
Reflected in Column (a))

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Equity Compensation Plans Approved by Stockholders

 

 

416,500

 

$

0.25

 

 

16,755,400

(4)

 

 

 

 

 

 

 

 

 

 

 

Equity Compensation Plans Not Approved by Stockholders (1) (2) (3)

 

 

7,933,274

 

$

0.05

 

 

N/A

 

 

 

   

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Total

 

 

8,349,774

 

$

0.06

 

 

 

 

 

 

   

 

 

 

 

 

 

 


 

 

 

 

 

(1)

Includes options issued to employees.

 

(2)

Includes 3,000,000 shares that may be issued in connection with a change of control, and 4,050,000 shares that may be issued in the event of default of repayment of outstanding notes payable

 

(3)

Excludes 20,606,112 warrants issued to investors in connection with capital raising transactions not approved by our stockholders.

 

(4)

Based on a Board of Directors imposed limit of 15%, not the 20% shown in the approved plan.


 

 

I TEM 6.

MANAGEMENT’S DISCUSSION AND ANALYSIS OR PLAN OF OPERATIONS

IMPORTANT NOTE ABOUT FORWARD-LOOKING STATEMENTS

          The following discussion and analysis should be read in conjunction with our audited financial statements as of and for the year ended July 31, 2008 and the notes thereto, all of which financial statements are included elsewhere in this Form 10-KSB. In addition to historical information, the following discussion and other parts of this Form 10-KSB contain forward-looking information that involves risks and uncertainties. Our actual results could differ materially from those anticipated by such forward-looking information due to factors discussed under “Description of Business” and elsewhere in this Form 10-KSB.

          The statements that are not historical constitute “forward-looking statements”. Said forward-looking statements involve risks and uncertainties that may cause the actual results, performance or achievements of the Company and its subsidiaries to be materially different from any future results, performance or achievements, express or implied by such forward-looking statements. These forward-looking statements are identified by their use of such terms and phrases as “expects”, “intends”, “goals”, “estimates”, “projects”, “plans”, “anticipates”, “should”, “future”, “believes”, and “scheduled”.

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          The variables which may cause differences include, but are not limited to, the following: general economic and business conditions; competition; success of operating initiatives; operating costs; advertising and promotional efforts; the existence or absence of adverse publicity; changes in business strategy or development plans; the ability to retain management; availability, terms and deployment of capital; business abilities and judgment of personnel; availability of qualified personnel; labor and employment benefit costs; availability and costs of materials and supplies; and changes in, or failure to comply with various government regulations. Although the Company believes that the assumptions underlying the forward-looking statements contained herein are reasonable, any of the assumptions could be inaccurate, and therefore, there can be no assurance that the forward-looking statements included in this Form 10-KSB will prove to be accurate.

          In light of the significant uncertainties inherent in the forward-looking statements included herein the inclusion of such information should not be regarded as a representation by the Company or any person that the objectives and expectations of the Company will be achieved.

OVERVIEW

          We are a business-to-business e-commerce company that uses the Internet to streamline and lower the overall costs of automotive repair paid by insurance companies, managing general agents (MGA), third party claims administrators (TPA) and self-insured automobile fleet management companies. We are establishing ourselves as the preeminent service provider for the automobile insurance industry, providing a seamless back-end infrastructure that links thousands of collision repair shops and support facilities. We provide a proprietary, cost-effective and highly advanced system for the processing and ultimate repair of claims for damaged vehicles filed by policyholders of our insurance company clients. We receive revenues from insurance companies for repairs completed by members of our network of repair shops. We approve all repair shops for inclusion in our network and determine which repair shop will ultimately perform the repairs. We receive a discount from repair facilities that are members of our provider network. The revenues generated from the vehicle and glass repair through our provider network account for 69% and 84% of the revenue for the years ended July 31, 2008 and 2007, respectively. We are paid on a per claims basis from our insurance and fleet company customers for each claim that we process through our system. These fees are dependent upon the level of service required. For the years ended July 31, 2008, and 2007, 31% and 16% of the revenue has been received from claims processing fees and other income, respectively.

MANAGEMENT’S OPERATING PLAN

          Specifically, management is taking the following actions that are expected to positively impact our financial position in fiscal 2009:

 

 

 

 

Grow direct sales channel.

 

 

 

 

Grow the number of Tier One Insurance providers.

 

 

 

 

Expand offerings into the Financial Services sector

 

 

 

 

Reprice legacy pricing models to bring them into current cost/benefit ratios

 

 

 

 

Expand our offerings of newly enhanced applications and tools to our existing client base on an ASP transactional basis

 

 

 

 

Explore possible new or additional strategic partners in the industry who have a large client base and represent additional new sales with a short sales cycle & acquisition cost.

 

 

 

 

Convert our core application to a more scalable program language with a universal interface

 

 

 

 

Roll out higher margin product lines. Management continues to make progress in building our operating margins by focusing on higher margin products and leveraging internally developed ASP/technologies that will allow other companies in related industries to significantly reduce labor costs and improve operating efficiencies, as is the case with “Audit Pro”, a programmatic electronic estimate auditing tool. We will release “AuditPro Enterprise” in the first quarter of calendar 2009 as a stand alone rules based application that can be bolted on any existing policy management software or integrated with newly developed claims modules. Many of these technologies have already been implemented in our operating processes and have shown themselves to be of significant value. By modifying the interface to these technologies, we can produce significant click fee revenue without adding significant operating costs. The target market for these technologies will include a wide range of organizations, including the largest (Tier 1) insurance companies.

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Develop and deploy specialized niche programs that will require us to manage loss reserves on fleet generated risks.

 

 

 

 

Expand market driven offerings. We are exploring new product lines to offer our shop network to the general public. We intend to put up a B2C product by December of this year which will allow the general public to enroll their vehicles into a program offering repairs on damaged vehicles at a discounted rate.

 

 

 

 

Reduce direct processing expense. We will continue an initiative into automating additional parts of our processing business. We expect the end result will be a net reduction in direct expense.

CRITICAL ACCOUNTING POLICIES

          Our discussion and analysis of our financial condition and the results of our operations are based upon our consolidated financial statements and the data used to prepare them. Our financial statements have been prepared in accordance with accounting principles generally accepted in the United States of America. On an ongoing basis we re-evaluate our judgments and estimates including those related to revenues, bad debts, long-lived assets, and income taxes. We base our estimates and judgments on our historical experience, knowledge of current conditions and our beliefs of what could occur in the future considering available information. Actual results may differ from these estimates under different assumptions or conditions. Our estimates are guided by observing the following critical accounting policies.

Revenue recognition:

          We derive revenue primarily from collision repairs, glass repairs and fleet repairs. Revenue is recognized when an agreement between us and our customer exists, the repair services have been completed, our revenue is fixed and determinable and collection is reasonably assured.

          Revenue is recorded at gross in the areas of collision and fleet repairs. It also is recorded at gross in certain glass repair transactions. Revenue is recorded at gross in these areas when:

 

 

 

 

We are the primary obligor in the arrangements. We are responsible for the quality of the repair and must satisfy the customer if the body shop fails to repair the vehicle properly.

 

We have latitude in establishing price. The price is established based on our audit of the repair estimate submitted by the repair facility. The repair facility cannot begin the repair until an agreed upon price is established between the facility and us.

 

We control what is repaired with the contracted shops, as we audit the estimate submitted by the repair facility. We must agree that the repair is reasonable and necessary before the repair facility is allowed to proceed with the work being requested.

 

We have discretion in supplier selection. Through the use of software, we prioritize which repair facility is used based on the efficiency and effectiveness of the repair facility, and

 

We have credit risk. We are responsible to pay the repair facility even if the customer does not pay for the repair.

          We record revenue net of the repair costs in certain glass transactions when the supplier, not us, is the primary obligor in an arrangement, the amount we earn is fixed or the supplier has credit risk. This occurs when the repair has been performed before it is referred to us. When we receive notice of the transaction, we call the glass repair facility to ask them to become part of our network and to negotiate a better price on the repair. If we are able to negotiate a better price for the customer we keep a portion of the added discount. In that situation the revenue is recorded net of the repair costs even though we pay for the entire claim and are reimbursed by the insurance company, since we did not have the risk of loss and are not responsible for the repair.

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          The revenue generated from the Co-Marketing Agreement with Audatex is recorded net of the repair costs because in the agreement we are performing a fee for service. The insurance company is the customer of Audatex, who will be collecting the revenue and paying the shop. This Co-Marketing Agreement will not be in effect for fiscal 2009.

          We maintain an allowance for doubtful accounts for losses that we estimate will arise from the customers’ inability to make required payments. Collectibility of the accounts receivable is estimated by analyzing historical bad debts, specific customer creditworthiness and current economic trends. At July 31, 2008 the allowance for doubtful accounts was approximately $48,000.

Accounting for Income taxes:

          We record a valuation allowance to reduce our deferred tax assets to the amount that is more likely than not to be realized. While we consider historical levels of income, expectations and risks associated with estimates of future taxable income and ongoing prudent and feasible tax planning strategies in assessing the need for the valuation allowance, in the event that we determine that we would be able to realize deferred tax assets in the future in excess of the net recorded amount an adjustment to the deferred tax asset would increase income in the period such determination was made. Likewise, should we determine that we would not be able to realize all or part of the net deferred tax asset in the future, an adjustment to the deferred tax asset would be charged to income in the period such determination was made. We have recorded valuation allowances against our deferred tax assets of $11,582,000 at July 31, 2008. The valuation allowance relates mainly to net operating losses previously realized and stock compensation currently not deductible. The valuation allowance is necessary because the use of these deductions is not reasonably assured since we are reporting losses.

Valuation of long-lived assets:

          We identify and record impairment on long-lived assets, including goodwill, when events and circumstances indicate that such assets have been impaired. We periodically evaluate the recoverability of our long-lived assets based on expected undiscounted cash flows, and recognize impairment, if any, based on expected discounted cash flows. Factors we consider important which could trigger an impairment review include the following:

 

 

 

 

Significant negative industry trends

 

Significant underutilization of the assets

 

Significant changes in how we use the assets or our plans for their use.

          At each balance sheet date, we evaluate the valuation of intangible assets. The factors used in this evaluation include: (i) current operating results, (ii) projected future operating results, and (iii) any other material factors that affect the continuity of the business. During the year ended July 31, 2008 we recorded $17,000 of expense for impairment of goodwill of $5,000 and the write-off of software of $12,000 that was no longer in use.

RESULTS OF OPERATIONS

Fiscal Year Ended July 31, 2008, Compared to Fiscal Year Ended July 31, 2007

REVENUE

          Total revenue for the year ended July 31, 2008 was approximately $5.8 million, which consists of approximately $3.3 million in glass and collision repair management for insurance companies, approximately $0.7 million in fleet repairs and approximately $1.8 million in fees and other revenue. Total revenue for the year ended July 31, 2007 was approximately $11.8 million, which consists of approximately $9.0 million in glass and collision repair management for insurance companies, approximately $0.9 million in fleet repairs and approximately $1.9 million in fees and other revenue. Total revenues decreased approximately $6 million or 51% as compared to the approximately $11.8 million for the year ended July 31, 2007. The decrease in total revenue is primarily due to the fact that our largest client, from whom we received 38% of our business in the year ended July 31, 2007, completed their business migration off of our platform, thus ending our contractual relationship. We also experienced a reduction in business associated with clients obtained as a result of our Co-Marketing Agreement as well as reductions from certain other current clients. This reduction was mitigated by increases in our license fee revenue of approximately $496,000.

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          Collision repair management revenue decreased approximately $5.9 million to approximately $4.0 million for the year ended July 31, 2008 compared to approximately $9.9 million for the year ended July 31, 2007. The decrease in collision management revenue is almost entirely due to the result of the loss of our largest client, which is described above. Included in the total collision management revenue is revenue earned from repairs processed for clients acquired as a result of our Co-Marketing Agreement. As previously disclosed, this revenue is recorded at net, which significantly reduces the amount of gross revenue reported, although the overall gross margin is increased as a result of not having to pay the shops for the work performed. In the year ended July 31, 2008, we earned approximately $394,000 in net revenue from clients acquired as a result of the Co-Marketing Agreement. This additional revenue resulted in the gross margin percent for collision management, exclusive of fees, to increase from 14% to 20% for the year ended July 31, 2008.

          Fleet repair revenue was approximately $702,000 for the year ended July 31, 2008 as compared to approximately $902,000 for the year ended July 31, 2007. This decrease represents the loss of a small fleet client as well as normal business fluctuations from our existing customers.

          Fees and other revenue decreased approximately $.1 million from $1.9 million for the year ended July 31, 2007 to $1.8 million for the year ended July 31, 2008. This decrease is primarily the result of earning less revenue this year from current clients for taking first notice of loss reports, decreased estimatic sales revenue and less transaction fee revenue. In the year ended July 31, 2008 we lost our three largest first notice of loss (FNOL) clients. This resulted in a reduction in revenue of approximately $192,000. This loss was mitigated by approximately $98,000 of additional revenue earned from taking FNOL losses on a temporary contract basis for a previous client. The sales of estimatic software also decreased by approximately $210,000 for the year ended July 31, 2008 as compared to the year ended July 31, 2007. This decrease is due in part to lower unit sales, but a significant portion of the decrease is a result of a change in our method of selling the estimatic units, which was implemented in the fourth quarter of fiscal 2007. Under the new method, we will receive a sales commission for the units sold which will reduce the amount of gross revenue per unit that will be reported in the future. Transaction and file handling fee revenue decreased by approximately $134,000 for the year ended July 31, 2008 as compared to the year ended July 31, 2007. This was primarily the result of the loss of business from our largest customer, as described above.

EXPENSES

          Claims processing charges include the costs of collision, fleet and glass repairs paid to repair shops within our repair shop network, as well as the cost of the estimating software sold to our network of shops. Claims processing charges for the fiscal year 2008 were approximately $3.1 million, or 54% of total revenue, compared to $8.1 million, or 69% of total revenue in fiscal 2007. Claims processing charges, as compared to collision revenue, were 79% in fiscal 2008 and 82% in fiscal 2007. The reduction in claims processing charges in fiscal year 2008 as compared to fiscal year 2007 is consistent with the reduction in collision revenue for the same periods as previously reported.

          We currently have approximately 2,500 affiliated repair facilities in our network for claims repairs. We electronically and manually audit individual claims processes to their completion using remote digital photographs transmitted over the Internet. We are dependent upon these third party collision repair shops for insurance claim repairs. If the number of shops or the quality of service provided by collision repair shops fall below a satisfactory level leading to poor customer service, this could have a harmful effect on our business. We control our service requirements by continually monitoring customer service levels and providing staff inspections of our network shops and, if required, establish similar relationships with other collision repair shops.

          Selling, general and administrative (SG&A) expenses is mainly comprised of salaries and benefits, facilities related expenses, telephone charges, professional fees, advertising costs and travel expenses. SG&A expenses for the year ended July 31, 2008 were approximately $3.9 million or 68% of revenue compared to approximately $5.5 million or 47% of revenue for the year ended July 31, 2007. Included in this total, during the year ended July 31, 2008 and 2007 we incurred payroll related expenses of approximately $ 2.5 million and approximately $3.5 million, respectively. The decrease in payroll expenses in fiscal 2008 as compared to fiscal 2007 was due to staff reductions implemented in the fourth quarter of fiscal 2007 and in fiscal 2008 as a response to the reduction in our revenue. The payroll expenses incurred in fiscal 2007 also included one time costs of approximately $263,000 in expenses associated with the termination of certain management contracts as part of the staff reductions. In fiscal year 2008 we also recorded approximately $377,000 less expense for consulting and professional fees as compared to fiscal 2007. We also recorded lesser expenses in fiscal 2008 as compared to 2007 in the areas of insurance, travel, postage and other miscellaneous expenses.

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          SG&A expenses for the year ended July 31, 2008 included non-cash expenses, excluding charges for depreciation and changes to the bad debt reserve, of approximately $106,000. These non-cash charges include approximately $139,000 for stock issued to directors for board services and stock issued in accordance with management employment agreements, approximately $27,000 for expensing of stock options as required by SFAS123R (revised 2004), approximately $26,000 for the issuance of warrants in conjunction with an equity investment, approximately $5,000 for the amortization of the discount on the notes payable and approximately $17,000 of impairment expense. We also realized a reduction to non-cash expense of approximately $108,000 as a result of recognizing the gain on our building sale-leaseback transaction. SG&A expenses for the year ended July 31, 2007 included non-cash expenses, excluding charges for depreciation and changes to the bad debt reserve, of approximately $379,000. These non-cash charges include approximately $420,000 for stock issued to directors for board services and stock issued in accordance with management employment agreements, approximately $19,000 for expensing of stock options as required by SFAS123R (revised 2004), approximately $46,000 for the issuance of new warrants in connection with a warrant exercise program and approximately $1,500 for amortization of the discount on the notes payable. We also realized a reduction to non-cash expense of approximately $108,000 as a result of recognizing the gain on our building sale-leaseback transaction

          Also included in the SG&A expense for the year ended July 31, 2008, was interest expense of approximately $25,000 and $69,000 which was recorded for capital leases and outstanding notes payable, respectively. In the year ended July 31, 2007 interest expense was approximately $50,000, of which approximately $21,000 relates to interest on notes payable, and approximately $29,000 for interest expense relating to capital leases. We earned approximately $27,000 in interest income on our cash reserves in the year ended July 31, 2008 compared to approximately $35,000 interest income earned in the year ended July 31, 2007.

          Depreciation of property and equipment of approximately $433,000 was recognized in the year ended July 31, 2008. This was compared to approximately $455,000 of depreciation in the year ended July 31, 2007.

NET LOSS

          We recognized a net loss of approximately $1.7 million and approximately $379,000 for the years ended July 31, 2008 and 2007, respectively. The fiscal year 2007 loss includes approximately $1.9 million of gain which represents previously reserved advance payments that are deemed no longer valid due to age and releases obtained on terminated contracts. The net loss for each year also includes approximately $108,000 of gain recognized on our building sale-leaseback transaction. Also included in the net loss number are non-cash expenses of approximately $537,000 and $713,000 for the years ended July 31, 2008 and July 31, 2007, respectively.

LIQUIDITY AND CAPITAL RESOURCES

          At July 31, 2008, we had cash of approximately $260,000 compared to approximately $800,000 at July 31, 2007, a decrease of approximately $540,000 from last year. We had a working capital deficiency of approximately $2.3 million as of July 31, 2008 compared to $1.7 million as of July 31, 2007, an increase in the deficiency of approximately $.6 million. Other than working capital generated from operations, our primary source of working capital during the fiscal year ended July 31, 2008, was from proceeds received from the issuance of notes and from the sale of equity securities. During the year ended July 31, 2008 we received $200,000 from the issuance of notes to our Chairman of the Board, which were subsequently converted into common stock. We also received approximately $375,000, net of expenses, as a result of the sale of our common stock to the Chairman.

          We have invested considerable time and resources in the development of our application for the financial services business sector and we expect to receive cash from operations as we deploy this product throughout fiscal 2009. If revenues grow they will provide working capital, but because revenue growth is not guaranteed, we continue to analyze options for additional financing, including the exercise of outstanding warrants, issuance of additional debt, and issuance of additional equity securities. We cannot assure you that we will be able to raise such funds or that such funds will be available to us on favorable terms. If we raise additional funds through the issuance of our securities, such securities may have rights, preferences or privileges senior to those of the rights of our common stock and our stockholders may experience additional dilution. If we are unable to generate sufficient revenue from operations or obtain additional funding when required, we could be forced to curtail or possibly cease operations. This estimate is a forward-looking statement that involves risks and uncertainties. The actual time period may differ materially from that indicated as a result of a number of factors so that we cannot assure you that our cash resources will be sufficient for anticipated or unanticipated working capital and capital expenditure requirements for this period.

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DEBT AND CONTRACTUAL OBLIGATIONS

Our commitments for debt and other contractual arrangements as of July 31, 2008 are summarized as follows:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Years ending July 31,

 

 

 

 

 

 

 

2009

 

2010

 

2011

 

2012

 

2013

 

Total

 

 

 

                     

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Property lease

 

$

316,000

 

$

290,000

 

$

299,000

 

$

308,000

 

$

103,000

 

$

1,316,000

 

Equipment lease

 

 

101,000

 

 

92,000

 

 

6,000

 

 

 

 

 

 

 

 

199,000

 

Notes payable

 

 

250,000

 

 

200,000

 

 

 

 

 

 

 

 

 

 

 

450,000

 

Employee compensation

 

 

549,000

 

 

148,000

 

 

 

 

 

 

 

 

 

 

697,000

 

 

 

                                 

 

 

 

$

1,216,000

 

$

730,000

 

$

305,000

 

$

308,000

 

$

103,000

 

$

2,662,000

 

 

 

                                 

 

          We lease equipment and facilities under non-cancelable capital and operating leases expiring on various dates through December 2012. The main operating lease consists of a 7-year lease for 30,000 square feet of a 62,000 square foot facility. Our rent, including applicable taxes, in fiscal year 2008 was $23,005 per month and increases 3% each year through the remaining life of the lease. During the fourth quarter of fiscal 2008, we reached an agreement with our landlord whereby we deferred payment of $11,500 per month of our monthly rental until November, 2009. A total of $34,500, representing three months of deferred rent, is included in the schedule above.

          In April 2007, we entered into a new eighteen month employment agreement with our President and Chief Executive Officer. The agreement specifies an annual base salary of $150,000. The CEO will also receive a $750 per month auto allowance and a $1,000 per month personal allowance. If the CEO is terminated for any reason other than for cause or change of control during the term of the agreement, he will receive a lump sum payment equal to one (1) times the current base salary.

          In January and March 2007 the Company entered into employment agreements ranging in length from twenty-four to twenty-seven months with both of the Company’s current officers that range from $125,000 to $132,000 annually. These executives also receive automobile allowances of $400 per month. If their contracts are not renewed they receive severance packages of between six and nine months of their annual compensation.

INFLATION

          We believe that the impact of inflation and changing prices on our operations since the commencement of our operations has been negligible.

SEASONALITY

          We typically experience a slow down in revenue during November and December each year because consumers tend to delay repairing their vehicles during the holidays.

 

 

I TEM 7.

FINANCIAL STATEMENTS

          The financial statements to be provided pursuant to this Item 7 begin on page F-1 of this Report, following Part III hereof.

 

 

I TEM 8.

CHANGES IN AND DISAGREEMENTS WITH ACCOUNTANTS ON ACCOUNTING AND FINANCIAL DISCLOSURE

          None.

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ITEM 8A(T)  

CONTROLS AND PROCEDURES

Evaluation of Disclosure Controls and Procedures .

                    Under the supervision and with the participation of our management, including our principal executive officer and principal financial officer, we conducted an evaluation of the effectiveness of the design and operations of our disclosure controls and procedures, as defined in Rules 13a-15(e) and 15d-15(e) under the Securities Exchange Act of 1934, as of July 31, 2008. Based on this evaluation, our principal executive officer and principal financial officer concluded that our disclosure controls and procedures were effective such that the material information required to be included in our Securities and Exchange Commission (“SEC”) reports is recorded, processed, summarized and reported within the time periods specified in SEC rules and forms relating to eAutoclaims, Inc., and was made known to them by others within those entities, particularly during the period when this report was being prepared.

Management’s Report on Internal Control Over Financial Reporting

                    Our management is responsible for establishing and maintaining adequate control over financial reporting as defined in Rules 13a-15(f) and 15d-15(f) under the Exchange Act. Our internal control over financial reporting is designed to provide reasonable assurance regarding the reliability of financial reporting and the preparation of financial statements for external purposes in accordance with generally accepted accounting principles.

                    Our management, including the principal executive officer and principal financial officer, does not expect that our disclosure controls and procedures will prevent all error and fraud. A control system, no matter how well conceived and operated, can only provide reasonable, not absolute, assurance that the objectives of the control system are met. Further, the design of a control system must reflect the fact that there are resource constraints, and the benefits of controls must be considered relative to their costs. Because of the inherent limitations in all control systems, no evaluation of controls can provide absolute assurance that all control issues and instances of fraud, if any, within the Company have been detected. These inherent limitations include the realities that judgments in decision-making can be faulty, and that breakdowns can occur because of simple error or mistake. Additionally, controls can be circumvented by the individual acts of some persons, collusion of two or more people, or by management override of the control. The design of any system of controls also is based in part upon certain assumptions about the likelihood of future events, and there can be no assurance that any design will succeed in achieving its stated goals under all potential future conditions.

                    Management assessed the effectiveness of the Company’s internal control over financial reporting as of July 31, 2008. In making the assessment, management used the criteria issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO) in Internal Control-Integrated Framework. Based on its assessment, management concluded that, as of July 31, 2008, our internal control over financial reporting was effective to provide reasonable assurance regarding the reliability of financial reporting and the preparation of financial statements for external purposes in accordance with generally accepted accounting principles.

                    This annual report does not include an attestation report of our registered public accounting firm regarding internal control over financial reporting. Management’s report was not subject to attestation by our registered public accounting firm pursuant to temporary rules of the Securities and Exchange Commission that permit us to provide only management’s report in this annual report.

Changes in Internal Control Over Financial Reporting

                    There have been no changes in our internal controls over financial reporting that occurred during our most recent fiscal quarter, which ended July 31, 2008, that have materially affected, or are reasonably likely to materially affect, our internal controls over financial reporting.

 

 

ITEM 8B

OTHER INFORMATION

          None

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PART III

 

 

ITEM 9.

DIRECTORS, EXECUTIVE OFFICERS, PROMOTERS, CONTROL PERSONS AND CORPORATE GOVERNANCE; COMPLIANCE WITH SECTION 16(a) OF THE EXCHANGE ACT

          The names, ages and respective positions of the Executive Officers and Directors of the Company are as follows:

 

 

 

 

 

 

 

 

Name

 

 

Age

 

 

Position

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Jeffrey D. Dickson

 

65

 

Chief Executive Officer,
President and Director

 

 

 

 

 

Larry Colton

 

59

 

Chief Financial Officer and Director

 

 

 

 

 

Donald Thomas

 

42

 

Chief Information Officer

 

 

 

 

 

William Austin Lewis IV

 

32

 

Chairman of the Board of Directors

 

 

 

 

 

Christopher Korge

 

54

 

Director

 

 

 

 

 

John K. Pennington

 

53

 

Director

          Because we are a small company, we are currently dependent on the efforts of a limited number of management personnel. We believe that, given the development stage of our business and the large amount of responsibility being placed on each member of our management team, the loss of the services of any member of this team at the present time would harm our business. Each member of our management team supervises the operation and growth of one or more integral parts of our business.

          The Chief Executive Officer/President is elected and can be removed by the Board of Directors. Directors are elected at the annual meeting of shareholders to serve for their term and until their respective successors are duly elected and qualify, or until their earlier resignation, removal from office, or death. The remaining directors may fill any vacancy in the Board of Directors for an unexpired term.

Business Experience of Executive Officers and Directors

          Jeffrey D. Dickson has been President and Chief Executive Officer and director since January, 2007. Prior to that time Mr. Dickson served as our Chairman of the Board of Directors since June 2000. From May 1997 through November 1999, Mr. Dickson was the President and Chief Executive Officer of First American AMO. From February 1995 through May 1997, Mr. Dickson was the President and Chief Operating Officer of Salex Corporation. Mr. Dickson has served as an Executive Vice President of the American Bankers Insurance Group and President of Interloc Corp. Mr. Dickson has a BA in History from University of Colorado and is a graduate of the PMD program of the Harvard Graduate School of Business

          Larry Colton, Chief Financial Officer. Mr. Colton became our Chief Financial Officer on May 1, 2005 and a Director in December 2007. Prior to becoming CFO, Mr. Colton was the Controller of eAutoclaims since December 2000. He has over 25 years experience in accounting and finance, having held a variety of positions in several industries. Between December 1997 and December 2000, prior to joining eAutoclaims, Mr. Colton was Vice President of an asset management division of Sky Financial Group. He holds a bachelor’s degree from Elmhurst College and a Masters of Business Administration degree from Northern Illinois University.

          Donald Thomas, Chief Information Officer. Mr. Thomas joined eAutoclaims, Inc. on January 8, 2007. Prior to that Mr. Thomas spent the previous nine years at Fidelity National Information Services where he held a variety of positions in the Information Technology field, the most recent being Assistant Vice President of Technology. Mr. Thomas earned a BS in Computer Science from UCLA.

          William Austin Lewis IV was elected Chairman of the Board of Directors in January, 2007 and has been a Director since May, 2006. Since 2004, Mr. Lewis has been the Chief Executive Officer of Lewis Asset Management Corporation, an investment management company headquartered in New York. Prior to 2004, Mr. Lewis was an Account Manager for an investment partnership focusing on technology and research in various investment banking situations. Mr. Lewis holds a Bachelor of Science in Finance and a Bachelor of Science in Financial Economics from James Madison University.

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          Christopher Korge has been a Director since June 2000. He is the managing partner at the law firm of Korge & Korge, P.A. in Miami, Florida. He received his J.D. degree from Temple School of Law in 1981 and B.S. in Business Administration, from the University of Florida, in 1977. Mr. Korge’s firm represents numerous Fortune 500 corporations. Mr. Korge serves on numerous boards of directors and is a major shareholder in various companies including two housing development companies, and one E commerce company, Intune Group, of which he is Chairman. Mr. Korge is Finance Vice Chairman of the Democratic National Committee. He is past Co-Chair of the Democratic National Committee Business Council.

          John K Pennington has been a Director of eAutoclaims since October 2004. He is founder, president and director since 2002 of Advantage Fund G.P. Limited, which acts as general partner of Canadian Advantage Limited Partnership and VC Advantage Limited Partnership, two large technology investment funds. He is also founder, president and director since 2001 of Canadian Equity Resources Corporation, a private investment firm. He holds a Bachelor of Arts (Economics) from Queen’s University, Kingston, Ontario, Canada and a Master of Business Administration from the University of Western Ontario, London, Ontario, Canada.

Election and Number of Directors

          Our Bylaws fix the size of the Board of Directors at no fewer than three and no more than nine members, to be elected annually by a plurality of the votes cast by the holders of Common Stock, and to serve until the next annual meeting of stockholders and until their successors have been elected or until their earlier resignation or removal. Currently there are two Committees of the Board of Directors.

Board of Directors Meetings

          Our Board of Directors held five (5) meetings during the fiscal year ended July 31, 2008. Each of our directors attended all five meetings.

Audit Committee

          The Audit Committee, which held four meetings during fiscal 2008 to review the three 10QSBs and one 10-KSB, acts on behalf of the Board to oversee all material aspects of the Company’s reporting, control and audit functions. The Audit Committee’s role includes a particular focus on the qualitative aspects of financial reporting to shareholders and on Company processes for the management of the business/financial risk and for compliance with significant applicable legal, ethical and regulatory requirements. In addition, the Audit Committee reviews the adequacy of internal account, financial and operating controls and reviews the Company’s financial reporting compliance procedures. Mr. Pennington is Chairman of the Audit Committee and serves with Mr. Lewis and Mr. Korge. None of our Audit Committee members is a financial expert as defined under Item 401(h) of Regulation S-B. However, currently all Audit Committee members are not part of the Company’s management. We are an OTC:BB issuer and, accordingly, are not currently required to have a financial expert on our board.

Compensation Committee

          The Compensation Committee, which held no meetings during fiscal 2008, sets policy for compensation of all senior management and directors. Mr. Korge is Chairman of the Compensation Committee and serves with Mr. Lewis and Mr. Pennington. See “Board Compensation Committee Report on Executive Compensation.”

Nominating Committee

          We do not currently have a standing nominating committee of the Board of Directors. The entire board of directors acts as the nominating committee.

Code of Ethics

          We have adopted a “Code of Business Conduct and Ethics” that applies to all eAutoclaims employees and Board of Directors, including our principal executive officer and principal financial officer, or persons performing similar functions. We have posted the Code of Business Conduct and Ethics and related amendments or waivers, if any, on our website at www.eautoclaims.com. Information contained on our website is not a part of this report. Copies of our Code of Business Conduct and Ethics will be provided free of charge upon written request to eAutoclaims, Inc., 110 East Douglas Road, Oldsmar, Florida 34677, attention: Larry Colton.

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Section 16(a) Beneficial Ownership Reporting Compliance

          Based solely upon a review of the Forms 3, 4 and 5 filed during fiscal 2008 the registrant reasonably believes, except as described below, that each person who, at any time during the current fiscal year, was a director, officer, or beneficial owner of more than 10% of our common stock filed the appropriate form on a timely basis with respect to changes in such owner’s beneficial ownership of our common stock. Mr. Lewis was delinquent in his Form 4 filing regarding the open market purchase of 265,000 shares of common stock that occurred on or about September 21, 2007. Mr. Lewis was delinquent in his Form 4 filing regarding the acquisition of 366,667 shares and 12,500 options awarded through the approved Board Compensation Plan that occurred on or about July 31, 2008. Mr. Korge and Mr. Pennington were delinquent in their Form 4 filings regarding their acquisition of 400,000 shares and 12,500 options each which were awarded through the approved Board Compensation Plan that occurred on or about July 31, 2008.

 

 

I TEM 10.

EXECUTIVE COMPENSATION

          The following table shows the compensation paid or accrued by us for the fiscal years ended July 31, 2008 and 2007 to or for the account of: a) our Chief Executive Officer, b) each of our two (if applicable) most highly compensated executive officers who were serving as executive officers at the end of the most recently completed fiscal year and whose salary and bonus exceeded $100,000 per year or c) any additional individuals for whom disclosure would have been provided under (b) but for the fact that the individual was not serving as an executive officer of our company at the end of the most recently completed fiscal year (collectively, the “Named Executive Officers”).

SUMMARY COMPENSATION TABLE

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Name and Principal
Position

 

Year

 

Salary
($)

 

Bonus
($)

 

Stock Awards
($)

 

Option Awards
($) (2)

 

All Other Compensation Compensation ($)

 

Total
($)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Jeffrey D. Dickson (1)

 

 

2008

 

 

156,367

 

 

 

 

 

 

 

 

 

 

21,000

 

 

177,367

 

President and CEO

 

 

2007

 

 

119,297

 

 

 

 

29,750-

 

 

468-

 

 

6,250-

 

 

155,765

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Larry Colton (3) (4)

 

 

2008

 

 

129,569

 

 

 

 

 

 

 

 

 

4,800

 

 

134,369

 

CFO

 

 

2007

 

 

122,328

 

 

 

 

7,800

 

 

 

 

4,800

 

 

134,928

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Don Thomas (3)

 

 

2008

 

 

131,250

 

 

 

 

 

 

 

 

 

 

 

4,800

 

 

136,050

 

CIO

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

 

 

(1)

Mr. Dickson became CEO in January, 2007. From August 2006 until January 2007, he was Chairman of the Board. The Stock Award of $29,750 and the Option Award of $468 in 2007 were compensation Mr. Dickson received while serving in the capacity of Chairman of the Board. All Other Compensation represents a monthly $750 auto allowance and a monthly $1,000 personal allowance paid to him after becoming CEO.

 

(2)

Represents the stock-based compensation recognized in fiscal 2007 in accordance with SFAS No. 123(R). Option awards are valued at the fair value on the grant date using the Black-Scholes model. Assumptions made in the valuation of options are discussed in Note 2 to the financial statements.

 

(3)

All Other Compensation represents a $400 monthly auto allowance

 

(4)

Stock awards for Mr. Colton were paid in accordance with his employment agreement

OUTSTANDING EQUITY AWARDS AT FISCAL YEAR-END TABLE

The following table presents information regarding outstanding options held by our named executive officers as of the end of our fiscal year ended July 31, 2008.

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Table of Contents


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Option
Awards

 

Stock
Awards

 

 

 

 

 

 

 

 

 

 

 

 

 

Equity Incentive Plan Awards: Number of Securities Underlying Unexercised Unearned Options
(#)

 

Option
Exercise
Price
($)

 

Option Expiration
Date

 

Number of Shares or Units of Stock That Have Not Vested
(#)

 

Market Value of Shares or Units of Stock That Have Not Vested
($)

 

Equity Incentive Plan Awards: Number of Unearned Shares, Units or Other Rights That Have Not Vested
(#)

 

Equity
Incentive
Plan
Awards:
Market or
Payout
Value of
Unearned
Shares,
Units or
Other
Rights
That Have
Not Vested
($)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Number of Securities Underlying Unexercised Options
(#)

 

Number of Securities Underlying Unexercised Options
(#)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Name

 

Exercisable

 

Unexercisable

 

 

 

 

 

 

 

 

                                       

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

J. Dickson

 

 

12,500

 

 

 

 

 

 

0.30

 

 

1/31/2011

 

 

 

 

 

 

 

 

 

 

 

 

12,500

 

 

 

 

 

 

0.27

 

 

4/28/2011

 

 

 

 

 

 

 

 

 

 

 

 

12,500

 

 

 

 

 

 

0.16

 

 

7/31/2011

 

 

 

 

 

 

 

 

 

 

 

 

12,500

 

 

 

 

 

 

0.15

 

 

10/31/2011

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

L. Colton

 

 

None

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

D. Thomas

 

 

None

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DIRECTOR COMPENSATION

The following table presents information regarding compensation paid to our non-employee directors for our fiscal year ended July 31, 2008.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Name

 

Fees
Earned or
Paid in
Cash ($)

 

Stock
Awards

($)

 

Option
Awards

($) (4)

 

Non-Equity
Incentive Plan
Compensation

($)

 

Change in
Pension Value
and Non-
Qualified
Compensation
Earnings

($)

 

All Other
Compensation
($)

 

Total
($)

 

 

 

William Austin Lewis (1)

 

 

 

 

 

44,000

 

 

1,108

 

 

 

 

 

 

 

 

 

 

 

45,108

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Christopher Korge (2)

 

 

 

 

 

46,000

 

 

1,108

 

 

 

 

 

 

 

 

 

 

 

47,108

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

John Pennington (3)

 

 

 

 

 

46,000

 

 

1,108

 

 

 

 

 

 

 

 

 

 

 

47,108

 


 

 

 

 

(1)

Mr. Lewis had 112,500 outstanding options as of July 31, 2008

 

(2)

Mr. Korge had 250,000 outstanding options as of July 31, 2008

 

(3)

Mr. Pennington had 187,500 outstanding options as of July 31, 2008

 

(4)

Option awards are the amount recognized in fiscal year 2008 as computed in accordance with SFAS123(R). Option awards are valued at the fair value on the grant date using the Black-Scholes model. Assumptions made in the valuation of options are discussed in Note 2 to the financial statements.

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Table of Contents


NARRATIVE DISCLOSURE TO DIRECTOR COMPENSATION TABLE

          Our outside Directors were paid an annual retainer of $25,000 each during the fiscal year ended July 31, 2008. All of the Directors receiving retainers were paid in our common stock for these retainers. In addition, each Director was entitled to $1,250 worth of Common Stock to be issued on a quarterly basis at the fair market value as of the end of each quarter. The outside Directors and Chairman of the Board also receive $6,000 per year for attending board meetings and $4,000 per year for attending committee meetings. The committee fee is raised from $4,000 to $8,000 per year, if they are the Chairperson of the committee. All of these fees were paid in our common stock. If the Directors do not attend one or more committee or board meetings, their compensation is reduced accordingly.

          The outside Directors and Chairman of the Board are also compensated with stock options at various points throughout the year. All these options have an exercise price set at the fair market value of the stock on the date of the granting of the option. The options vest after one year and have a term of five years. For the fiscal year ended July 31, 2008, the outside Directors and Chairman of the Board received 12,500 options each quarter, which were issued on October 31, 2007, January 31, 2008, April 30, 2008 and July 31, 2008 at exercise prices of $0.11, $0.06, $0.03 and $0.03, respectively.

Employment Contracts and Other Arrangements

          In April 2007 the Company entered into a new eighteen month employment agreement with its President and Chief Executive Officer. The agreement specifies an annual base salary of $150,000, and, if the Company generates positive cumulative EBITDA of greater than $50,000 for any three consecutive months, the base salary will be increased to $200,000. The CEO will be entitled to receive quarterly bonus compensation in an amount approved by the Company’s Board of Directors based upon the performance criteria as may be established by the Compensation Committee from time to time. Such bonuses, which at no time may be less than 3% of the Company’s EBITDA as computed under GAAP, may be paid in cash or issued in shares of the Company’s common stock as elected by the CEO. The CEO shall also be entitled to receive an option to purchase 25,000 shares of the Company’s common stock, exercisable at the fair market price, for each month the Company has net income of a minimum of $10,000 as computed in accordance with GAAP. These options vest over the remaining term of the employment agreement. The CEO is entitled to a $750 per month automobile allowance and a $1000 per month personal allowance. If the CEO’s employment is terminated for any reason other than “cause”, the CEO will receive a lump sum payment equal to one (1) times the current base salary. If the CEO’s employment is terminated by the Company after a Change of Control, the CEO will receive a lump-sum payment equal to 2.99 times the current base salary.

          In March 2007 the Company entered into a twenty-four month employment agreement with its Chief Financial Officer, Mr. Larry Colton. Mr. Colton currently receives a base salary of $125,000 and a $400 monthly automobile allowance. If his contract is not renewed he will receive a severance package equal to nine months of his annual compensation.

          In January 2007 the Company entered into a twenty-seven month employment agreement with its Chief Information Officer, Mr. Don Thomas. Mr. Thomas currently receives a base salary of $132,000 and a $400 monthly automobile allowance. If his contract is not renewed Mr. Thomas will receive a severance package equal to six months of his annual compensation.

Change of Control Shares

          On March 27, 2003, as part of an employee and board member retention program the Board of Directors voted to grant certain employees a total of 2,000,000 shares of our common stock or equivalent consideration thereof and the current and future board members 1,000,000 common shares if there is a change in control of greater than 50% ownership of the Company or a sale of all or substantially all its assets. Only those employees and board members employed or on the board at the time of the change will participate in the compensation.

Board Compensation Committee Report on Executive Compensation

          The Compensation Committee of the Board of Directors administers our Chief Executive Officer’s compensation package. The committee reviews, recommends and approves changes to our compensation policies and programs, makes recommendations to the Board of Directors as to the amount and form of executive officer compensation, and administers our stock option plans.

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Table of Contents


          General Compensation Philosophy . Our compensation programs are designed to directly align compensation with individual performance and stockholder value. These programs enable us to attract, retain and reward executives and employees needed to accomplish our goals. The committee believes that executive pay should be linked to our overall performance. Therefore, we provide an executive compensation program, which includes base pay, long-term incentive opportunities through the use of stock options, shares and, in some cases, cash bonuses.

          Base Salary . Base salary is designed primarily to be competitive with base salary levels in effect at high technology companies that are of comparable size and with which we compete for executive personnel. Base salary is set annually based on job-related experience, individual performance and pay levels of similar positions at comparable companies. Salaries for executive officers were generally determined on an individual basis by evaluating each executive’s scope of responsibility, performance, prior experience and salary history, as well as salaries for similar positions at comparable companies.

          Cash Performance Awards . Management believes that cash performance awards, such as bonuses, should be tied to achievement of performance goals established by the committee. On June 2, 2003 the board approved a bonus plan based on achieving certain levels of profitability. If the management team achieves earnings per share of $0.01 to $0.10 per share then current senior management will split a total bonus pool ranging from $10,000 to $100,000 based on the level of profitability. The computation was tied to profitability to directly tie the employee bonuses to goals that will enhance shareholder value.

          Stock Options . In order to link the interests of our stockholders and senior management, we issue stock options. We believe that the practice of granting stock options is critical to retaining and recruiting the key talent necessary at all employee levels to ensure our success. Stock options generally have value for executive officers only if the price of our Common Stock increases above the fair market value of a share of Common Stock on the grant date and the officer remains in our employ for the period required for the options granted to such person to vest.

          The number of shares subject to stock options granted is within the discretion of the Compensation Committee. In determining the size of stock option grants, the Compensation Committee considers the officer’s responsibilities, the expected future contribution of the officer to the Company’s performance and the number of shares, which continue to be subject to vesting under outstanding options. Stock options typically have been granted to executive officers when the executive first joins the Company. At the discretion of the Committee, executive officers may also be granted stock options to provide greater incentives to continue their employment with the Company and to strive to increase the value of the Company’s Common Stock.

          Compensation for the Chief Executive Officer . Mr. Dickson’s base salary for the fiscal year 2008 was determined by the employment agreement with Mr. Dickson which began in April 2007. The Compensation Committee believes that the employment agreement terms are consistent with the factors described above for all executive officers.

          Internal Revenue Code Section 162(m) Limitation . Section 162(m) of the Internal Revenue Code imposes a limit, with certain exceptions, on the amount that a publicly held corporation may deduct in any year for the compensation paid or accrued with respect to its five most highly compensated executive officers. In general, it is the Committee’s policy to qualify, to the maximum extent possible, executives’ compensation for deductibility under applicable tax laws.

Stock Options

          We established the 1998 Stock Option Plan (the “1998 Plan”). The 1998 Plan is intended to provide the employees and directors of the Company with an added incentive to continue their services to the Company and to induce them to exert their maximum efforts toward the Company’s success. The 1998 Plan provides for the grant of options to directors and employees (including officers) of the Company to purchase up to an aggregate of twenty percent (20%) of the number of shares of Common Stock in the capital of the Company issued and outstanding from time to time less any shares of Common Stock reserved, set aside and made available pursuant to the terms of the Company’s employee share purchase plan (the “Share Purchase Plan”) and pursuant to any options for services rendered to the Company. The number of shares of Common Stock subject to options granted to any one person under the Plan, the Share Purchase Plan and options for services rendered to the Company, may not at any time exceed five percent (5%) of the outstanding shares of Common Stock. The 1998 Plan is currently administered by the Board of Directors. The Board determines, among other things, the persons to be granted options under the 1998 Plan, the number of shares subject to each option and the option price.

          The 1998 Plan allows the Company to grant Non-Qualified Stock Options (“NQSOs”) not intended to qualify under Section 422(b) of the Internal Revenue Code of 1986, as amended (the “Code”). The exercise price of NQSO’s may not be less than the fair market value of the Common Stock on the date of grant. Options may not have a term exceeding ten years. Options are not transferable, except upon the death of the optionee.

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Table of Contents


          During the fiscal year ended July 31, 2008 we did not issue any options to employees in accordance with the 1998 Plan. The Board members were issued 150,000 options in accordance with the Board compensation plan. All of these options are subject to vesting and are exercisable at the current market price of our stock as of the date of issuance.

          We have the right to increase the total amount of options, which may be issued so long as total outstanding options do not exceed 15% of the number of our fully diluted outstanding shares of Common Stock. Furthermore, in lieu of paying cash bonuses, the employees may be issued shares of our Common Stock at the then fair market value in an amount not to exceed 50% of that employee’s base salary. All of the options we have issued are subject to immediate vesting and are exercisable in the event of a change of control, which is defined as a sale of substantially all of our assets or a merger in which we are not the surviving entity.

          As of July 31, 2008, we have issued, or reserved for issuance, 21,905,886 shares of our Common Stock relating to outstanding options and warrants which are categorized as follows:

 

 

 

 

 

 

 

Options issued to Directors

 

 

550,000

 (1)

 

 

 

 

 

 

 

Options issued to Chief Executive Officer

 

 

50,000

 (2)

 

 

 

 

 

 

 

Options issued in connection with acquisition of PEC

 

 

130,000

 (3)

 

 

 

 

 

 

 

Options issued to Employees

 

 

569,774

 (4)

 

 

 

 

 

 

 

Warrants relating to debentures

 

 

1,150,000

 (5)

 

 

 

 

 

 

 

Warrants relating to private placement

 

 

17,369,237

 (6)

 

 

 

 

 

 

 

Placement Agent warrants

 

 

2,086,875

 (7)

 

 

 

   

 

 

 

 

 

 

 

 

Total

 

 

21,905,886

 

 

 

 

   

 


 

 

 

 

(1)

The options issued to our directors have strike prices ranging from $0.03 to $0.38 and are exercisable through July 31, 2013.

 

 

 

 

(2)

Mr. Dickson currently owns the following options with the following terms:


 

 

 

 

 

 

 

 

 

 

 

 

# of Options

 

Strike
Price

 

#
Vested

 

Expiration Date

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

12,500

 

$

0.30

 

 

12,500

 

 

01/31/11

 

 

12,500

 

$

0.27

 

 

12,500

 

 

04/28/11

 

 

12,500

 

$

0.16

 

 

12,500

 

 

07/31/11

 

 

12,500

 

$

0.15

 

 

12,500

 

 

10/31/11

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

50,000

 

 

 

 

 

50,000

 

 

 

 

   

 

 

 

 

   

 

 

 

 


 

 

 

 

 

During fiscal year ended July 31, 2008, Mr. Dickson exercised 200,000 options with an exercise price of $.01. No options were canceled or expired.

 

 

 

 

(3)

65,000 options immediately exercisable at $2.00 per share were issued to each of Randall K. Wright and Reed Mattingly.

 

 

 

 

(4)

Represents options issued to our employees at exercise prices ranging from $0.01 to $0.32. All of these options are currently exercisable.

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Table of Contents


 

 

 

 

(5)

Represents warrants issued to the agents of the debenture investors, exercisable at a price range of $0.16 to $0.63 per share, with a term of 10 years.

 

 

 

 

(6)

Represents warrants issued to purchasers of common stock with an exercise price of between $0.035 and $0.30 per share, with a term of between 2 and 3 years.

 

 

 

 

(7)

Represents 1,391,250 placement agent warrants to purchase a unit for $0.16. Each unit consists of one share of stock and one-half warrant to purchase another share of stock at $0.30.


 

 

I TEM 11.

SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT AND RELATED STOCKHOLDER MATTERS


 

 

 

 

The following table contains information with respect to the beneficial ownership of our Common Stock as of July 31, 2008, by:

 

 

 

 

each person who we know beneficially owns more than 5% of our Common Stock;

 

each of our directors and each individual who serves as our named executive officers individually; and

 

all of our directors and executive officers as a group.


 

 

 

 

 

 

 

 

 

 

Name and Address of
Beneficial Owner (1)

 

Amount and Nature of
Beneficial Ownership

 

 

Percentage(2)

 

 

 

 

 

 

 

 

 

Jeffrey D Dickson (4)

 

 

1,996,013

 

 

 

1.74

%

 

Larry Colton (3)

 

 

115,017

 

 

 

0.10

%

 

Christopher Korge (5)

 

 

8,261,029

 

 

 

7.22

%

 

John K. Pennington (6)

 

 

1,788,431

 

 

 

1.56

%

 

Canadian Advantage Limited Partnership (7)

 

 

2,991,504

 

 

 

2.61

%

 

Advantage (Bermuda) Fund, Ltd. (8)

 

 

1,106,447

 

 

 

0.97

%

 

William Lewis (9)

 

 

55,354,197

 

 

 

48.35

%

 

 

Directors and officers as a group (5 persons) (10)

 

 

71,612,638

 

 

 

62.56

%

 


 

 

 

 

(1)

Unless otherwise noted, the Company believes that all persons named in the table have sole voting and investment power with respect to all shares of Common Stock beneficially owned by them. Unless otherwise noted, each such person is deemed to be the beneficial owner of shares of Common Stock held by such person on July 31, 2008, and any shares of Common Stock which such person has the right to acquire pursuant to securities exercisable or exchangeable for, or convertible into, Common Stock, within 60 days from such date. The address of each beneficial owner is in care of the Company, 110 East Douglas Rd, Oldsmar, Florida 34677.

 

 

 

 

(2)

Based on 114,479,334 shares of Common Stock outstanding at the close of business on July 31, 2008. Excludes: (i) shares currently issuable pursuant to outstanding options issued under Stock Option Plan; (ii) shares issuable upon exercise of other outstanding warrants; and (iii) shares of our Common Stock issuable upon conversion of outstanding convertible notes. This amount excludes shares reserved for outstanding options and warrants. 1,000,000 warrants issued to Mr. Korge were included (see note5 below).

 

 

 

 

(3)

Mr. Colton’s ownership represents, (i) 62,517 common shares acquired through exercising options at $.01 per share, and (ii) 52,500 shares acquired pursuant to the terms of a prior employment agreement.

 

 

 

 

(4)

Mr. Dickson’s ownership includes (i) 10,000 shares of our Common Stock issued as founder shares, (ii) 17,504 shares acquired in the open market, (iii) 1,338,509 shares issued to him for his service on the board, (iv) the sale of 320,000 shares (v) the exercise of options to acquire 900,000 shares at an exercise price of $0.01; (vi) options to acquire 50,000 shares at exercise prices between $0.15 and $0.30.

 

 

 

 

(5)

Mr. Korge’s ownership consists of (i) 488,090 common shares relating to the conversion of $300,000 of our convertible debentures, which matured on September 30, 2001 at a conversion price of $0.63, (ii) 1,919,160 shares issued to him for his service on the board, (iii) 15,000 shares that he purchased on the open market, (iv) 107,527 shares purchased from the Company in August 2003, (v) warrants to acquire up to 1,000,000 shares of our Common Stock at a conversion price of $0.16 in connection with the issuance of our convertible debentures in 2001, (vi) 892,857 shares of our Common Stock issued in June 2004 in exchange of a convertible debenture (vii) 892,858 shares of our Common Stock issued as a result of the Company not meeting certain claims volume targets in March and August 2005, (viii) 1,785,715 shares of our Common Stock acquired as a result of the exercising of $0.16 warrants in March 2006, (ix) 625,000 shares acquired as a result of exercising warrants; (x) 22,322 warrants to purchase shares of the Company Stock as part of a warrant exercise program. The warrants are for three years and have a conversion price of $0.30; (xi) 312,500 warrants to purchase shares of the Company stock as a part of a warrant exercise program. The warrants are for three years and have a conversion price of $0.16 and (xii) options to acquire 200,000 shares at exercise prices between $0.13 and $0.38 for services as a director. This amount excludes unvested options to acquire up to 50,000 common shares at exercise prices of $0.03 to $0.11, which vest through July 31, 2009.

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Table of Contents


 

 

 

 

(6)

Mr. Pennington’s ownership represents (i) 1,650,931 shares issued to him for his service on the board and (ii) options to acquire 137,500 shares at exercise prices between $0.13 and $0.30. This amount excludes unvested options to acquire up to 50,000 common shares at exercise prices of $0.03 to $0.11, which vest through July 31, 2009.

 

 

 

 

(7)

Represents 2,991,504 shares as reported on a Schedule 13D on or about July 31, 2008. John Pennington has investment decision-making authority for this entity.

 

 

 

 

(8)

Represents 1,106,447 shares as reported on a Schedule 13D on or about July 31, 2008. John Pennington has investment decision-making authority for this entity.

 

 

 

 

(9)

Mr. Lewis’ ownership consists of (i) 4,000,000 shares purchased from the Company in January, 2005, (ii) 9,961,815 shares purchased on the open market, (iii) 1,346,422 shares purchased from a third party investor in July, 2005 as a result of that investor’s conversion of their preferred stock, (iv) 1,463,967 shares issued to him for his service on the Company’s Board of Directors, to which he was elected in May, 2006 (v) 1,875,000 shares acquired as a result of exercising warrants on April 30, 2007, (vi) 534,420 shares issued to him for consulting services provided to the Company in June 2007 (vii) 5,615,358 shares acquired as a result of exercising warrants in June 2007 as part of a warrant exercise program (viii) 3,557,680 warrants acquired as part of a June 2007 warrant exercise program. The warrants are for 2 years and have an exercise price of $0.16, (ix) 1,222,751 shares acquired in May 2008 through a private purchase transactions, (xi) 5,714,285 shares acquired in May 2008 as a result of the conversion of notes, (xii) 11,428,571 shares and 8,571,428 warrants to purchase common shares acquired in May 2008 for an investment in the Company. The warrants are for 3 years and have an exercise price of $0.035, (xii) options to acquire 62,500 shares at exercise price of between $0.13 and $0.16 for services as a director. This amount excludes unvested options to acquire up to 50,000 common shares at exercise prices of $0.03 to $0.11, which vest through July 2009.

 

 

 

 

(10)

Includes outstanding options and warrants to acquire up to 14,213,930 shares of our Common Stock issued to our officers and directors, which are currently exercisable. The total shares include 2,991,504 from Canadian Advantage Limited Partnership and 1,106,447 from Advantage (Bermuda) Fund Ltd for which Mr. Pennington has investment decision-making authority. Mr. Pennington disclaims beneficial ownership of these shares.


 

 

I TEM 12.

CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS, AND DIRECTOR INDEPENDENCE

          In January and February of 2008 the Company received a total of $200,000 from the Chairman of the Board for working capital purposes. The $200,000 was in the form of non-interest bearing notes which were to be repaid in full eighteen months from the date of issuance. In May, 2008 the Chairman agreed to convert the entire $200,000 in outstanding notes into shares of the Company’s common stock at the then current fair market value. See Note 11 in Notes to Financial Statements.

           Board of Director Independence

          Our Board currently consists of five members, three of whom (Mr. Lewis, Mr. Korge and Mr. Pennington) are non-employee members that the Board has determined satisfies applicable Nasdaq standards for independence. Reference is made to Item 9 of Part III of this Report on Form 10-KSB for additional information about our Board and Board Committees.

 

 

I TEM 13.

EXHIBITS


 

 

(a)

Exhibits


 

 

 

Exhibit No.

 

Description

 

 

 

 

 

 

1.1

 

[Reserved]

1.2

 

[Reserved]

3.1

 

Articles of Incorporation of Samuel Hamann Graphix, Inc. (Nevada) as amended (1)

3.2

 

Articles of Merger between Samuel Hamann Graphix, Inc. (Nevada) and Samuel Hamann Graphix, Inc. (California) (1)

3.3

 

By-laws of Transformation Processing Inc. (Nevada).(1)

3.4

 

Articles of Merger between of TPI (Ontario) and TPI (Nevada) (1)

3.5

 

Agreement and Plan of Merger by and between Transformation Processing, Inc. and eAutoclaims.com, Inc., dated April 26, 2000 (3)

3.6

 

Articles of Merger of eAutoclaims.com, Inc., a Delaware corporation with and into Transformation Processing, Inc., a Nevada corporation (5)

3.7

 

Agreement and Plan of Merger by and among eAutoclaims.com, Inc., a Nevada corporation, eAutoclaims.com Acquisition, a South Carolina corporation, Premier Express Claims, Inc., a South Carolina corporation, and its stockholders, dated June 8, 2000 (2)

33


Table of Contents


 

 

 

3.8

 

First Amendment to Agreement and Plan of Merger with Premier Claims, Inc., dated June 27, 2000 (2)

3.9

 

Articles of Merger or Share Exchange between Premier Express, Inc., as the surviving corporation and eAutoclaims.com Acquisition Corporation, filed July 20, 2000 with the Secretary of State of South Carolina (5)

3.10

 

Promissory Note dated June 27, 2000 between eAutoclaims.com, Inc. and Randal K. Wright and S. Reed Mattingly (2)

3.11

 

Promissory Note dated June 16, 2000 between eAutoclaims.com, Inc. and Randal K. Wright (2)

3.12

 

Promissory Note dated June 16, 2000 between eAutoclaims.com, Inc. and S. Reed Mattingly. (2)

3.13

 

Articles of Amendment to Articles of Incorporation increasing number of authorized shares from 50 million to 100 million and name modification. (12)

4.1

 

Specimen of Common Stock Certificate (1)

4.2

 

[Reserved]

4.3

 

[Reserved]

4.4

 

The Registrants 1998 Stock Option Plan (4)

4.5

 

[Reserved]

4.6

 

Form of Stock Option Agreement to Employees (6)

4.7

 

Form of Directors Stock Option Agreement (6)

4.8

 

Form of Non-Qualified Stock Option Agreement (6)

5.1

 

[Reserved]

10.1

 

Employment Agreement between eAutoclaims.com, Inc. and Eric Seidel dated February 1, 2000 (5)(9)

10.2

 

Employment Agreement between eAutoclaims.com, Inc. and Randal K. Wright dated July 1, 2000 (2)(9)

10.3

 

Employment Agreement between eAutoclaims.com, Inc. and S. Reed Mattingly dated July 1, 2000 (2)(9)

10.4

 

Employment Agreement between eAutoclaims.com, Inc. and M. Scott Moore dated August 14, 2000 (5)(9)

10.5

 

Employment Agreement between eAutoclaims.com, Inc. and Gaver Powers dated April 13, 2000 (5) (9)

10.6

 

Consulting Agreement between eAutoclaims.com, Inc. and Jeffrey D. Dickson dated December 1, 1999 (5)

10.7

 

Consulting Agreement between eAutoclaims.com, Inc. and Liviakis Financial Communications, Inc. dated February 1, 2000 (5)(9)

10.8

 

Amendment No. 1 to Consulting Agreement between eAutoclaims.com, Inc. and Liviakis Financial Communications, Inc. dated September 18, 2000 (5)(9)

10.9

 

Lease Agreement between eAutoclaims.com, Inc. and KWPH, Inc., dated October 17, 2000 (5)(9)

10.10

 

Service Agreement between eAutoclaims.com, Inc. and WE Securities, Inc. dated August 8, 2000 (5)(9)

10.11

 

Business Consulting Agreement between eAutoclaims.com, Inc. and TTG LLC dated September 8, 2000 (5)(9)

10.12

 

Commercial lease dated October 12, 1998 between Premier Express Claims, Inc. and Stephenson Park Associates Limited (5)(9)

10.13

 

[Reserved]

10.14

 

Certificate of Full Performance of Proposal – Form 46 filed by BDO Dunwoody Limited – Trustee dated May 8, 2000 (5)

10.15

 

Order of the Superior Court of Justice in the Matter of the Proposal of Transformation Processing, Inc. dated November 25, 1999 (5)

10.16

 

Proposal of Transformation Processing, Inc. – Court File No. 32-107046 filed in the Superior Court of Justice dated October 14, 1999. (5)

10.17

 

Share Exchange Agreement between Transformation Processing, Inc. and certain of its securities holders dated April 30, 2000 (5)

10.18

 

[Reserved]

10.19

 

Securities Purchase Agreement effective June 27, 2000 between Thomson Kernaghan, as Agent and eAutoclaims.com, Inc. (5)

10.20

 

Certificate of Rights, Designations, Preferences and Limitations of Series A Convertible Preferred Stock (5)

10.21

 

Security Agreement between Thomson Kernaghan, as Agent and eAutoclaims.com, Inc. (5)

10.22

 

Form of Purchasers Warrant (5)

10.23

 

Form of Agents Warrant (5)

10.24

 

Registration Rights Agreement (5)

10.25

 

eAutoclaims.com, Inc. Agreement with Certain Securities Holders effective May 31, 2000 (5)

10.26

 

eAutoclaims.com, Inc. Agreement with Sovereign Partners, Ltd. effective May 31, 2000 (5)

10.27

 

eAutoclaims.com, Inc. Agreement with Dominium Capital Fund (5)

10.28

 

Form of Master Modification Agreement with Certain Security Holders dated January 12, 2001(6)

10.29

 

Restated master Modification Agreement dated May 2001

10.30

 

Modification agreement dated November 2001 superseding the original Modification Agreement dated January 12, 2001 and the Restated Modification Agreement dated May 2001

34


Table of Contents


 

 

 

10.31

 

Form of Bricks to Clicks Service and License Agreement (6)

10.32

 

Form of Collision Repair Facility Agreement and Procedures (6)

10.33

 

Form of Change of Control and Termination Agreement (6)

10.34

 

Form of Officers/Directors Indemnification Agreement (6)

10.35

 

Bricks to Clicks Service and Licensing Agreement with Inspire Claims Management, Inc., dated November 1, 2000(6)(9)

10.36

 

Lease Agreement for 110 East Douglas Road dated September 2001 (6)

10.37

 

Form of Employee Confidentiality Agreement (6)

10.38

 

Letter Agreement with Liviakis Financial Communications, Inc. (6)

10.39

 

Letter Agreement with Former Liviakis Financial Communications, Inc. Employees (6)

10.40

 

Claims Management Services and License Agreement with Royal Indemnity Company, dated April 24, 2001(6)

10.41

 

Amended and Restated Employment Agreement with Eric Seidel effective May 21, 2001 (6)(9)

10.42

 

Form of Amendment to Certificate of Designation, Rights and Preferences of Series A Preferred Stock effective May 21, 2002 (7)

10.43

 

Agreement between Parts.com, Inc. and the Registrant effective May 1, 2001(6)

10.44

 

Form of Convertible Debenture (6)

10.45

 

Form of Warrants issued in connection with Convertible Debentures (6)

10.46

 

Form of Subscription Agreement for purchasers of Convertible Debentures (6)

10.47

 

Amended and Restated Employment Agreement with Eric Seidel, dated March 27, 2003 (9)

10.48

 

Employment Agreement with Scott Moore, effective April 25, 2003 (10)

10.49

 

Employment Agreement with Reed Mattingly, effective May 1, 2003 (9)

10.50

 

Employment Agreement with Dave Mattingly, effective May 1, 2003 (9)

10.51

 

Employment Agreement with Stacy Adams, effective May 1, 2003 (9)

10.52

 

Agreement by and between eAutoclaims.com, Inc. and Governor’s Road, LLC, effective October 23, 2003 (11)

10.53

 

Form of Amendment to Certificate of Rights, Designation and Preferences of Series A Preferred Stock, filed with the Nevada Secretary of State on November 20, 2003 (11)

10.54

 

Letter Agreement with Noble International Investments, Inc., dated April 22, 2004 (11)

10.55

 

Registration Rights Agreement relating to April/May 2004 Unit Offering (11)

10.56

 

Form of Common Stock Purchase Warrant relating to April/May 2004 Unit Offering (11)

10.57

 

Form of $250,000 Convertible Note and Related Matters with Christopher Korge, dated May ----, 2004 (11)

10.58

 

Form of Common Stock Purchase Warrant issued to Christopher Korge dated May----, 2004 (11)

10.59

 

Agreement with ADP Claims Solution Group, Inc. dated March 9, 2004 (11)

10.60

 

Employment Agreement with Eric Seidel, effective April 30, 2005 (13)

10.61

 

Employment Agreement with Larry Colton, effective May 1, 2005 (10)

10.62

 

Employment Agreement with Reed Mattingly, effective May 1, 2005 (10)

10.63

 

Employment Agreement with Dave Mattingly, effective May 1, 2005 (13)

10.64

 

Employment Agreement with Stacy Adams, effective May 1, 2005 (10)

10.65

 

Agreement for conversion of Convertible Preferred Stock, dated July 21, 2005 (13)

10.66

 

Building Lease (14)

10.67

 

PEO Contract (14)

10.68

 

Form of Warrant Exercise Term Sheet (15)

10.69

 

Form of Subscription Agreement (15)

10.70

 

Form of Registration Rights Agreement (15)

10.71

 

Form of Common Stock Purchase Warrant (15)

10.72

 

Letter Agreement with Noble International Investments, Inc (15)

10.73

 

Letter Of Intent with Fireman’s Fund Insurance Company, dated October 16, 2006 (16)

10.74

 

Employment Agreement with Jeffrey Dickson, effective April 1, 2007 (17)

10.75

 

Employment Agreement with Larry Colton, effective March 1, 2007 (17)

10.76

 

Employment Agreement with Don Thomas, effective January 8, 2007 (17)

10.77

 

Securities Purchase Agreement (18)

31

 

Certificates of the Chief Executive Officer and Chief Financial Officer pursuant to Rule 13a-14(a)/15d-14(a)*

32

 

Certificates pursuant to Section 1350 pursuant to Section 906 of Sarbanes-Oxley Note of 2002. *

99.1

 

Code of Ethics (12)

35


Table of Contents


 

 

(1)

Incorporated by reference from the Registrant’s Form 10-SB filed on March 12, 1998 and amended on August 31, 1998 and October 22, 1998

(2)

Incorporated by reference from the Registrant’s Form 8-K filed on July 25, 2000

(3)

Incorporated by reference from the Registrant’s Form 10-KSB for fiscal year ended July 31, 1999

(4)

Incorporated by reference from the Registrant’s Form 10-KSB for fiscal year ended July 31, 1998

(5)

Incorporated by reference from the Registrant’s Form 10-KSB for fiscal year ended July 31, 2000

(6)

Incorporated by reference from the Registrant’s Form 10-KSB for fiscal year ended July 31, 2001

(7)

Incorporated by reference from the Registrant’s Form 10-KSB for fiscal year ended July 31, 2002

(8)

Incorporated by reference from the Registrant’s Form 10-KSB for fiscal year ended July 31, 2003

(9)

This Employment Agreement has been superseded by a new employment agreement filed herewith. See (10)

(10)

Terminated, no longer in effect

(11)

Incorporated by reference from the Registrant’s Form S-1 Registration Statement File No. 333-122975

(12)

Incorporated by reference from the Registrant’s Form 10-K for fiscal year ended July 31, 2004

(13)

Incorporated by reference from the Registrant’s Form 10-K for fiscal year ended July 31, 2005

(14)

Incorporated by reference from the Registrant’s Form S-1 Registration Statement File No. 333-133329

(15)

Incorporated by reference from the Registrant’s Form 8-K filed on March 22, 2006

(16)

Incorporated by reference from the Registrant’s Form 8-K filed on October 16, 2006

(17)

Incorporated by reference from the Registrant’s Form 8-K filed on April 24, 2007

(18)

Incorporated by reference from the Registrant’s 10-QSB filed on June 12, 2007

*

Filed herewith


 

 

I TEM 14.

PRINCIPAL ACCOUNTANTS FEES AND SERVICES

          The firm of Goldstein Golub Kessler LLP (“GGK”) acted as our principal accountant for the year ended July 31, 2007. GGK had a continuing relationship with RSM McGladrey, Inc. (“RSM”), from which it leases auditing staff who are full time, permanent employees of RSM and through which its partners provided non-audit services. GGK has no full time employees and therefore, none of the audit services performed were provided by permanent full-time employees of GGK. GGK managed and supervised the audit and audit staff, and was exclusively responsible for the opinion rendered in connection with the examination. On November 26, 2007, we were notified that certain partners of GGK became partners of McGladrey & Pullen, LLP pursuant to the terms of a limited asset purchase agreement and that, as a result thereof, GGK has resigned as our independent registered public accounting firm. McGladrey & Pullen, LLP was subsequently engaged as our new independent registered public accounting firm.

          Accordingly, the Company was billed for professional services rendered by GGK and M&P

          The following table sets forth the fees billed by our independent accountants for each of our last two fiscal years for the categories of services indicated.

 

 

 

 

 

 

 

 

 

 

2008

 

2007

 

 

 

 

 

 

 

Audit fees (1)

 

$

101,000

 

$

96,500

 

Audit-related fees (2)

 

 

0

 

 

2,682

 

All other fees - Sarbanes Oxley

 

 

0

 

 

0

 

Taxes

 

 

0

 

 

0

 

 

 

         

 

 

 

 

 

 

 

 

 

 

 

$

101,000

 

$

99,182

 


 

 

(1)

Consists of fees billed for the audit of our annual financial statements, review of financial statements included in our Quarterly Reports on Form 10-QSB and services that are normally provided by the accountant in connection with statutory and regulatory filings or engagements.

(2)

Audit related fees include the review of Form S-1 related to the Company’s registration and related offerings and accounting advice

36


Table of Contents


S IGNATURES

          Pursuant to the requirements of Section 13 or 15(d) of the Securities Exchange Act of 1934, the registrant has duly caused this report to be signed on its behalf by the undersigned, thereunto duly authorized in the City of Oldsmar, State of Florida, on the 19th day of December 2008.

 

 

 

 

 

EAUTOCLAIMS, INC.

 

 

 

BY:

 

/s/ Jeffrey Dickson

 

 

 

 

 

 

 

Jeffrey Dickson

 

 

 

President and Chief Executive Officer

 

 

 

 

 

 

 

/s/ Larry Colton

 

 

 

 

 

 

 

Larry Colton

 

 

 

Chief Financial Officer and

 

 

 

Principal Accounting Officer

          Pursuant to the requirements of the Securities Exchange Act of 1934, this report has been signed below by the following persons on behalf of the Registrant and in the capacities and on the dates indicated.

 

 

 

 

 

NAME

 

TITLE

 

DATE

 

 

 

 

 

 

 

 

 

 

/s/ Jeffrey Dickson

 

President, Chief Executive

 

December 19, 2008

 

 

 

 

 

Jeffrey Dickson

 

Officer and Director

 

 

 

 

 

 

 

/s/ William Austin Lewis IV

 

Chairman

 

December 19, 2008

 

 

 

 

 

William Austin Lewis IV

 

 

 

 

 

 

 

 

 

/s/ Larry Colton

 

Chief Financial Officer

 

December 19, 2008

 

 

 

 

 

Larry Colton

 

and Director

 

 

 

 

 

 

 

/s/ John K. Pennington

 

Director

 

December 19, 2008

 

 

 

 

 

John K. Pennington

 

 

 

 

 

 

 

 

 

/s/ Christopher Korge

 

Director

 

December 19, 2008

 

 

 

 

 

Christopher Korge

 

 

 

 

37


Table of Contents








eAUTOCLAIMS, INC.
FINANCIAL STATEMENTS

JULY 31, 2008














Table of Contents



 

 

 

Reports of Independent Registered Public Accounting Firms

 

F-2 – F-3

 

 

 

Financial Statements:

 

 

 

 

 

Balance Sheet

 

F-4

Statements of Operations

 

F-5

Statements of Stockholders’ Equity (Deficiency)

 

F-6

Statements of Cash Flows

 

F-7

Notes to Financial Statements

 

F-8 – F-21









Table of Contents


R EPORT OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM

To the Board of Directors and Shareholders
eAutoclaims, Inc.

We have audited the accompanying balance sheet of eAutoclaims Inc. (the “Company”) as of July 31, 2008, and the related statements of operations, stockholders’ equity (deficiency) and cash flows for the year then ended. These financial statements are the responsibility of the Company’s management. Our responsibility is to express an opinion on these financial statements based on our audit.

We conducted our audit in accordance with the standards of the Public Company Accounting Oversight Board (United States). Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.

In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of eAutoclaims, Inc. as of July 31, 2008, and the results of its operations and its cash flows for the year then ended in conformity with accounting principles generally accepted in the United States.

The accompanying financial statements have been prepared assuming that the Company will continue as a going concern. As discussed in Note 1 to the financial statements, the Company has suffered recurring losses from operations, and has a stockholders’ deficiency and working capital deficiency at July 31, 2008. These conditions raise substantial doubt about the Company’s ability to continue as a going concern. Management’s plans in regard to these matters are also described in Note 1. The accompanying financial statements do not include any adjustments that might result from the outcome of this uncertainty.

We were not engaged to examine management’s assertion of the effectiveness of eAutoclaims Inc.’s internal control over financial reporting as of July 31, 2008, included in the accompanying Management’s Report on Internal Control over Financial Reporting and, accordingly, we do not express an opinion thereon.

MCGLADREY & PULLEN, LLP
New York, New York
December 18, 2008

F-2


Table of Contents


REPORT OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM

To the Board of Directors
eAutoclaims, Inc.

We have audited the accompanying statements of operations, stockholders’ equity, and cash flows of eAutoclaims, Inc. for the year ended July 31, 2007. These financial statements are the responsibility of the Company’s management. Our responsibility is to express an opinion on these financial statements based on our audit.

We conducted our audit in accordance with the standards of the Public Company Accounting Oversight Board (United States). Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.

In our opinion, the financial statements referred to above present fairly, in all material respects, the results of operations and cash flows of eAutoclaims, Inc. for the year ended July 31, 2007, in conformity with accounting principles generally accepted in the United States.

GOLDSTEIN GOLUB KESSLER LLP
New York, New York
November 6, 2007

F-3


Table of Contents


 

eAUTOCLAIMS, INC.

 

BALANCE SHEET

 

 

 

 

 

 

 

 

July 31, 2008

 

         

ASSETS

 

 

 

 

 

 

 

 

 

Current Assets:

 

 

 

 

Cash and cash equivalents

 

$

260,053

 

Accounts receivable, less allowance for doubtful accounts of $48,000

 

 

142,644

 

Prepaid expenses and other current assets

 

 

88,997

 

         

Total current assets

 

 

491,694

 

 

 

 

 

 

Property and equipment, net of accumulated depreciation

 

 

672,923

 

Restricted cash

 

 

420,000

 

Goodwill

 

 

1,081,843

 

 

 

 

 

 

Other assets

 

 

30,800

 

 

 

 

 

 

Deferred income tax asset, net of valuation allowance of $11,761,000

 

 

 

 

 

 

 

 

 

         

Total Assets

 

$

2,697,260

 

         

 

 

 

 

 

LIABILITIES AND STOCKHOLDERS’ DEFICIENCY

 

 

 

 

 

 

 

 

 

Current Liabilities:

 

 

 

 

Accounts payable, advanced payments and accrued expenses

 

$

2,167,473

 

Notes payable, net of unamortized discount

 

 

450,000

 

Current portion of capital lease obligation

 

 

101,028

 

Current portion of deferred gain on building sale

 

 

108,135

 

         

Total current liabilities

 

 

2,826,636

 

 

 

 

 

 

Deferred gain on building sale, net of current portion

 

 

369,467

 

Capital lease obligation

 

 

97,346

 

         

Total liabilities

 

 

3,293,449

 

 

 

 

 

 

Stockholders’ Deficiency:

 

 

 

 

 

 

 

 

 

Convertible preferred stock - $.001 par value; authorized 5,000,000 shares No shares outstanding

 

 

 

 

Common stock - $.001 par value; authorized 150,000,000 shares, issued and outstanding 114,479,334 shares

 

 

114,479

 

Additional paid-in capital

 

 

31,488,689

 

Accumulated deficit

 

 

(32,152,175

)

Treasury Stock, at cost, 238,536 shares

 

 

(47,182

)

         

Stockholders’ Deficiency

 

 

(596,189

)

         

Total Liabilities and Stockholders’ Deficiency

 

$

2,697,260

 

         

F-4


Table of Contents


 

eAUTOCLAIMS, INC.

 

STATEMENTS OF OPERATIONS

 

 

 

 

 

 

 

 

 

Year Ended July 31

 

2008

 

2007

 

               

 

 

 

 

 

 

 

 

Revenue:

 

 

 

 

 

 

 

Collision repairs management

 

$

3,291,606

 

$

9,017,872

 

Fleet repairs management

 

 

701,570

 

 

901,643

 

Fees and other revenue

 

 

1,786,904

 

 

1,871,478

 

 

 

 

 

 

 

 

 

               

Total revenue

 

 

5,780,080

 

 

11,790,993

 

               

 

 

 

 

 

 

 

 

Expenses:

 

 

 

 

 

 

 

Claims processing charges

 

 

3,139,101

 

 

8,115,161

 

Selling, general and administrative

 

 

3,916,189

 

 

5,544,234

 

Depreciation and amortization

 

 

432,914

 

 

454,772

 

               

Total expenses

 

 

7,488,204

 

 

14,114,167

 

               

Gain on contract termination

 

 

 

 

 

1,944,637

 

               

Net loss

 

$

(1,708,124

)

$

(378,537

)

               

 

 

 

 

 

 

 

 

Loss per common share-basic and diluted

 

$

(0.02

)

$

(0.00

)

 

 

 

 

 

 

 

 

               

 

 

 

 

 

 

 

 

Weighted-average number of common shares outstanding Basic and diluted

 

 

97,748,408

 

 

83,713,683

 

 

 

 

 

 

 

 

 

               

F-5


Table of Contents


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

eAUTOCLAIMS, INC.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

S TATEMENT OF STOCKHOLDERS’ EQUITY (DEFICIENCY)

 

Year ended July 31, 2008

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Additional
Paid-in
Capital

 

 

 

 

 

 

 

 

 

 

 

 

Common Stock

 

 

Accumulated
Deficit

 

 

 

 

Stockholders’
Equity (Deficiency)

 

 

 

Shares

 

Amount

 

 

 

Treasury Stock

 

 

                                       

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Balance at July 31, 2006

 

 

80,750,105

 

 

80,750

 

 

28,789,176

 

 

(30,065,514

)

 

(31,625

)

 

(1,227,213

)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Issuance of common stock upon exercise of options

 

 

344,370

 

 

344

 

 

4,110

 

 

 

 

 

 

 

 

4,454

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Issuance of common stock upon exercise of warrants

 

 

9,895,488

 

 

9,896

 

 

1,458,561

 

 

 

 

 

 

 

 

1,468,457

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Warrants issued on exercise program

 

 

 

 

 

 

 

 

45,889

 

 

 

 

 

 

 

 

45,889

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Warrants issued with note payable

 

 

 

 

 

 

 

 

5,156

 

 

 

 

 

 

 

 

5,156

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Purchase of Treasury Stock

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(15,557

)

 

(15,557

)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Issuance of common stock to related parties for services

 

 

2,746,108

 

 

2,746

 

 

417,634

 

 

 

 

 

 

 

 

420,380

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Vesting of options granted to employees

 

 

 

 

 

 

 

 

18,762

 

 

 

 

 

 

 

 

18,762

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Net loss

 

 

 

 

 

 

 

 

 

 

 

(378,537

)

 

 

 

 

(378,537

)

                                       

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Balance at July 31, 2007

 

 

93,736,071

 

$

93,736

 

$

30,739,288

 

$

(30,444,051

)

$

(47,182

)

$

341,791

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Issuance of common stock upon exercise of options

 

 

367,074

 

 

367

 

 

3,304

 

 

 

 

 

 

 

 

3,671

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Issuance of common stock to related parties for services

 

 

3,233,333

 

 

3,234

 

 

136,266

 

 

 

 

 

 

 

 

139,500

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Vesting of options granted to employees

 

 

 

 

 

 

 

 

26,909

 

 

 

 

 

 

 

 

26,909

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Conversion of related party debt to equity

 

 

5,714,285

 

 

5,714

 

 

194,286

 

 

 

 

 

 

 

 

200,000

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Proceeds from sale of common stock to related party, net of costs

 

 

11,428,571

 

 

11,428

 

 

362,922

 

 

 

 

 

 

 

 

374,350

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Warrants issued on stock sale to related party

 

 

 

 

 

 

 

 

25,714

 

 

 

 

 

 

 

 

25,714

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Net loss

 

 

 

 

 

 

 

 

 

 

 

(1,708,124

)

 

 

 

 

(1,708,124

)

                                       

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Balance at July 31, 2008

 

 

114,479,334

 

$

114,479

 

$

31,488,689

 

$

(32,152,175

)

$

(47,182

)

$

(596,189

)

                                       

F-6


Table of Contents


 

eAUTOCLAIMS, INC.

 

S TATEMENTS OF CASH FLOWS

 

 

 

 

 

 

 

 

 

Year Ended July 31

 

2008

 

2007

 

               

 

 

 

 

 

 

 

 

Cash flows from operating activities:

 

 

 

 

 

 

 

Net loss

 

$

(1,708,124

)

$

(378,537

)

Adjustments to reconcile net loss to net cash used in operating activities:

 

 

 

 

 

 

 

Depreciation and amortization

 

 

432,914

 

 

454,772

 

Non-cash compensation expense

 

 

165,214

 

 

466,269

 

Impairment expense

 

 

17,000

 

 

 

 

Recognition of deferred gain on building sale

 

 

(108,132

)

 

(108,130

)

Bad debts

 

 

(2,000

)

 

(120,000

)

Gain on contract termination

 

 

 

 

(1,944,637

)

Amortization of debt discount

 

 

5,156

 

 

1,445

 

Vesting of options granted to employees

 

 

26,909

 

 

18,762

 

Changes in operating assets and liabilities

 

 

 

 

 

 

 

Accounts receivable

 

 

118,697

 

 

422,362

 

Prepaid expenses and other assets

 

 

(582

)

 

(13,737

)

Accounts payable, advance payments and accrued expenses

 

 

104,968

 

 

(367,466

)

               

Net cash used in operating activities

 

 

(947,980

)

 

(1,568,897

)

               

 

 

 

 

 

 

 

 

Cash flows from investing activities:

 

 

 

 

 

 

 

Purchases of property and equipment

 

 

(241,153

)

 

(325,408

)

Change in restricted cash

 

 

310,000

 

 

(730,000

)

 

 

 

 

 

 

 

 

               

Net cash provided by (used in) investing activities

 

 

68,847

 

 

(1,055,408

)

               

 

 

 

 

 

 

 

 

Cash flows from financing activities:

 

 

 

 

 

 

 

Proceeds from exercise of warrants

 

 

 

 

 

1,468,457

 

Proceeds from notes payable

 

 

 

 

 

550,000

 

Proceeds from exercise of options

 

 

3,671

 

 

4,454

 

Proceeds from note payable related party

 

 

200,000

 

 

 

 

Principal payment on note payable

 

 

(100,000

)

 

 

 

Proceeds from sale of stock

 

 

374,350

 

 

 

 

Purchase of treasury stock

 

 

 

 

 

(15,557

)

Principal payments on capital lease

 

 

(133,882

)

 

(112,241

)

               

Net cash provided by financing activities

 

 

344,139

 

 

1,895,113

 

 

 

 

 

 

 

 

 

               

Net decrease in cash and cash equivalents

 

 

(534,994

)

 

(729,192

)

 

 

 

 

 

 

 

 

Cash and cash equivalents at beginning of year

 

 

795,047

 

 

1,524,239

 

               

 

 

 

 

 

 

 

 

Cash and cash equivalents at end of year

 

$

260,053

 

$

795,047

 

               

 

 

 

 

 

 

 

 

Supplemental disclosure of cash flow information:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Cash paid during the year for interest

 

$

93,723

 

$

49,519

 

               

 

 

 

 

 

 

 

 

Supplemental disclosure of noncash investing and financing activities:

 

 

 

 

 

 

 

               

Equipment acquired by capital lease

 

$

18,344

 

$

303,512

 

               

Discount on notes payable relating to warrants

 

 

 

 

$

5,156

 

               

Conversion of note payable related party to equity

 

$

200,000

 

 

 

 

               

F-7


Table of Contents


eAUTOCLAIMS, INC.

NOTES TO FINANCIAL STATEMENTS

 

 

1.

THE BUSINESS AND BASIS OF PRESENTATION

 

 

 

eAutoclaims, Inc. (the “Company”) is a Nevada corporation which provides Internet based vehicle collision claims services for insurance companies, Managing General Agents (MGA), third party claims administrators (TPA) and self-insured automobile fleet management companies. The Company accepts assignment of claims from customers, and provides vehicle repairs through a network of repair shops. The Company also handles estimate, audit and claims administration services for claims for which the Company does not perform the repair.

 

 

 

The Company uses the Internet to streamline and lower the overall costs of automobile repairs and the claims adjustment expenses of its clients.

 

 

 

Going Concern

 

 

 

Cash flows generated from operations, cash received from the issuance of notes and cash received as a result of the issuance of equity securities were sufficient to meet the Company’s working capital requirements for the year ended July 31, 2008. As shown in the financial statements, the Company has suffered recurring losses from operations including $1,708,124 for the year ended July 31, 2008, and has a stockholders’ deficiency of $596,189 and a working capital deficiency of $2,334,942 at July 31, 2008. These conditions raise substantial doubt about the Company’s ability to continue as a going concern.

 

 

 

The accompanying financial statements have been prepared on a going concern basis which contemplates the realization of assets and the satisfaction of liabilities in the normal course of business. The financial statements do not include any adjustments relating to the recoverability of assets and the satisfaction of liabilities that might be necessary should the Company be unable to continue as a going concern.

 

 

 

The Company’s plan and ability to continue as a going concern is primarily dependent upon the ability to grow revenue through existing and new lines of business and attract additional capital through debt or equity financing. There can be no assurance that the Company will be able to grow revenues or secure sufficient additional financing to meet future obligations.

 

 

2.

SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

 

 

 

Revenue Recognition

 

 

 

The Company derives revenue primarily from collision repairs, glass repairs and fleet repairs. Revenue is recognized when an agreement between the Company and its customer exists, the repair services have been completed, the Company’s revenue is fixed and determinable and collection is reasonably assured.

 

 

 

The Company records revenue gross for collision and fleet repairs and for certain glass repairs. This occurs when the Company is the primary obligor in its arrangements, the Company has latitude in establishing price, the Company controls what services are provided and where the services will take place, the Company has discretion in supplier selection, the Company is involved in the determination of product or service specifications and the Company has credit risk.

F-8


Table of Contents


eAUTOCLAIMS, INC.

NOTES TO FINANCIAL STATEMENTS

 

 

 

The Company records revenue net of repair costs for certain glass repairs. Revenue is recorded net when situations occur whereby the supplier (not the Company) is the primary obligor in an arrangement, the amount the Company earns is fixed or the supplier (and not the Company) has credit risk.

 

 

 

The Company records revenue generated from a co-marketing agreement net of the repair costs because in the agreement the Company is performing a fee for service. The party to the agreement sells and markets the Company’s services to the insurance companies, who are its customers and it collects the revenue and pays the repair shop.

 

 

 

The Company derives revenue from the sale of estimating software to shops within the Company’s repair shop network. Since the Company only resells and does not service the estimating software, the revenue and cost of revenue from the transaction is recognized on the date of shipment.

 

 

 

Cash and Cash Equivalents

 

 

 

Cash and cash equivalents represent cash and short-term, highly liquid investments with original maturities of three months or less. The Company places its temporary cash investments with high credit quality financial institutions. At times such investments may be in excess of the Federal Deposit Insurance Corporation (FDIC) insurance limit.

 

 

 

Accounts Receivable

 

 

 

Accounts receivable are reported at their outstanding unpaid principal balances reduced by an allowance for doubtful accounts. The Company estimates doubtful accounts based on historical bad debts, factors related to specific customer’s ability to pay and current economic trends. The Company writes off accounts receivable against the allowance when a balance is determined to be uncollectible. The Company believes that the concentration of credit risk in its trade receivables, with respect to its limited customer base, is substantially mitigated by its credit evaluation process. The Company does not require collateral.

 

 

 

Fair Value

 

 

 

The carrying value of accounts receivable, accounts payable and accrued expenses are reasonable estimates of their fair value because of short-term maturity. The fair values of the notes payable are approximately equal to their principal amount.

 

 

 

Warranty

 

 

 

The Company provides a warranty on the repairs performed at its network shops and an accrual of $10,000 has been established as of July 31, 2008 for estimated future warranty costs. This accrual amount is reviewed periodically and adjusted as necessary based on factors including historical warranty expense and current economic trends. As a result of the review conducted as of July 31, 2008, the Company determined, based on warranty expenses actually incurred and anticipated future claims volume, that the warranty reserve should be reduced from $20,000 to $10,000.

F-9


Table of Contents


eAUTOCLAIMS, INC.

NOTES TO FINANCIAL STATEMENTS

 

 

 

Advertising Expense

 

 

 

The Company expenses costs for advertising as they are incurred. For the years ended July 31, 2008 and 2007 a total of $2,430 and $5,253, respectively, was expensed for advertising.

 

 

 

Property and Equipment

 

 

 

Property and equipment are stated at cost. Additions and improvements to property and equipment are capitalized. Maintenance and repairs are expensed as incurred. When property is retired or otherwise disposed of, the cost and related accumulated depreciation are removed from the accounts and any resulting gain or loss is recognized in operations. Depreciation is computed on the straight-line method over the estimated useful lives of the assets or the lease term.

 

 

 

The costs of software developed for internal use, including web site development costs, incurred during the preliminary project stage are expensed as incurred. Direct costs incurred during the application development stage are capitalized. Costs incurred during the post implementation/operation stage are expensed as incurred. Capitalized software development costs are amortized on a straight-line basis over their estimated useful lives.

 

 

 

Impairment

 

 

 

The Company identifies and records impairment on long-lived assets, including goodwill, when events and circumstances indicate that such assets have been impaired. The Company periodically evaluates the recoverability of its long-lived assets based on expected undiscounted cash flows, and recognizes impairment, if any, based on expected discounted cash flows. During the year ended July 31, 2008 the Company recorded $17,000 of expense for impairment of goodwill of $5,000 and the write-off of software of $12,000 that was no longer in use as part of selling, general and administrative expenses.

 

 

 

Income Taxes

 

 

 

Deferred income tax assets and liabilities are recognized for the estimated future tax consequences attributable to differences between the financial statement carrying amounts of existing assets and liabilities and their respective income tax bases. Deferred income tax assets and liabilities are measured using enacted tax rates expected to apply to taxable income in the years in which those temporary differences are expected to be recovered or settled. A valuation allowance is established when necessary to reduce deferred tax assets to the amount expected to be realized.

 

 

 

In July 2006, the Financial Accounting Standards Board (“FASB”) issued Interpretation No. 48, “Accounting for Uncertainty in Income Taxes, an interpretation of FASB Statement No. 109” (“FIN 48”), which provides criteria for the recognition, measurement, presentation and disclosure of uncertain tax positions. A tax benefit from an uncertain position may be recognized only if it is “more likely than not” that the position is sustainable based on its technical merits. The Company adopted the provisions of FIN 48 effective August 1, 2007. The adoption of FIN 48 did not have a material effect on the Company’s consolidated financial condition or results of operations

 

 

 

The Company recognizes interest and penalties, if any, related to uncertain tax positions in selling, general and administrative expenses. No interest and penalties related to uncertain tax positions were accrued at July 31, 2008.

F-10


Table of Contents


eAUTOCLAIMS, INC.

NOTES TO FINANCIAL STATEMENTS

 

 

 

Use of Estimates in Financial Statements

 

 

 

The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenue and expenses during the reporting period. Actual results could differ from those estimates.

 

 

 

Recent Accounting Pronouncements

 

 

 

In September 2006, the FASB issued Statement of Financial Accounting Standards No. 157, “Fair Value Measurements”, or SFAS No. 157. SFAS 157 defines fair value, establishes a framework for measuring fair value in generally accepted accounting principles and expands disclosures about fair value measurements. The provisions of this statement are effective for financial statements issued for fiscal years beginning after November 15, 2007 and interim periods within those fiscal years. The Company is currently evaluating the effect that the adoption of SFAS No. 157 will have on its financial statements.

 

 

 

In February 2007 the FASB issued Statement of Financial Accounting Standards No. 159, “The Fair Value Option for Financial Assets and Financial Liabilities”, or SFAS No. 159. SFAS No. 159 permits entities to choose to measure many financial instruments and certain other items at fair value. SFAS No. 159 is effective for fiscal years beginning after November 15, 2007. The Company is currently evaluating the effects, if any, that SFAS No. 159 will have on its financial statements.

 

 

 

In December 2007, the FASB issued Statement of Financial Accounting Standards No. 141(R), “Business Combinations”, or SFAS No. 141(R). This statement establishes principles and requirements for how the acquirer of a business recognizes and measures in its financial statements the identifiable assets acquired, the liabilities assumed, and any non-controlling interest in the acquiree. SFAS No. 141(R) also provides guidance for recognizing and measuring the goodwill acquired in the business combination and determines what information to disclose to enable users of the financial statements to evaluate the nature and financial effects of the business combination. The provisions of SFAS No. 141(R) apply prospectively to business combinations for which the acquisition date is on or after the beginning of the first annual reporting period beginning on or after December 15, 2008. The Company will adopt this statement, as applicable, in its fiscal year beginning August 1, 2009.

 

 

 

In December 2007, the FASB issued Statement of Financial Accounting Standards No. 160, “Non-controlling Interests in Consolidated Financial Statements-An Amendment to Accounting Research Bulletin (“ARB”) No. 51”, or SFAS No. 160. This statement amends ARB No. 51, “Consolidated Financial Statements”, to establish accounting and reporting standards for the non-controlling interest in a subsidiary and for the deconsolidation of a subsidiary. This statement also amends certain of ARB No. 51’s consolidation procedures for consistency with the requirements of SFAS No. 141(R). In addition, SFAS No. 160 also includes expanded disclosure requirements regarding interests of the parent and its non-controlling interest. The provisions of SFAS No. 160 are effective for financial statements issued for fiscal years beginning after December 15, 2008. The Company will adopt this statement, as applicable, in its fiscal year beginning August 1, 2009.

F-11


Table of Contents


eAUTOCLAIMS, INC.

NOTES TO FINANCIAL STATEMENTS

 

 

 

In March 2008, the FASB issued Statement of Financial Accounting Standards No. 161, “Disclosures about Derivative Instruments and Hedging Activities, an amendment of FASB Statement No. 133”, or SFAS 161. This statement is intended to improve transparency in financial reporting by requiring enhanced disclosures of an entity’s derivative instruments and hedging activities and their effects on the entity’s financial position, financial performance, and cash flows. SFAS 161 applies to all derivative instruments within the scope of SFAS 133, “Accounting for Derivative Instruments and Hedging Activities” as well as related hedging items, bifurcated derivatives, and non derivative instruments that are designated and qualify as hedging instruments. Entities with instruments subject to SFAS 161 must provide more robust qualitative disclosures and expanded quantitative disclosures. SFAS 161 is effective prospectively for financial statements issued for fiscal years and interim periods beginning after November 15, 2008, with early application permitted. The Company is currently evaluating the effects, if any, that SFAS 161 will have on its financial statements.

 

 

 

Stock Based Compensation

 

 

 

Stock based compensation consists of stock options and issuance of common stock for services. Stock options are granted to employees at exercise prices equal to the fair market value of the Company’s stock at the dates of grant. Stock options generally vest over three years and have a term of five or ten years. Compensation expense for stock options is recognized over the vesting period for each separately vesting portion of the stock option award.

 

 

 

Effective August 1, 2005, the Company adopted Statement of Financial Accounting Standards No. 123R, Share Based Payment (“SFAS No. 123R”) utilizing the modified prospective method. Under the modified prospective method, the measurement provisions of SFAS No. 123R apply to all awards granted or modified after the date of adoption. In addition, the unrecognized expense of awards not yet vested at the date of adoption, measured under the original provisions of SFAS 123, “Accounting for Stock Based Compensation”, is recognized in net earnings in the periods after the date of adoption. The compensation cost charged to operations pursuant to SFAS No. 123R for employee stock options was $26,909 and $18,762 for the years ended July 31, 2008 and 2007, respectively.

 

 

 

The fair value for options was estimated at the date of grant using a Black-Scholes option-pricing model with the following assumptions for the years ended July 31, 2008 and 2007. The risk-free interest rate was derived from the U.S. Treasury yield curve in effect at the time of the grant and was assumed to be 2.25% and 4.55% for the years ended July 31, 2008 and 2007, respectively. The volatility factor was determined based on an independent study and the assumed market volatility was 45% for both periods presented. The assumed dividend yield was 0% and an expected option life was assumed to be four years for both periods presented. The assumption for the expected life is based on evaluations of historical and expected future exercise behavior.

 

 

 

The Black-Scholes option-pricing model was developed for use in estimating the fair value of traded options that have no vesting restrictions and are fully transferable. In addition, option-pricing models require the input of highly subjective assumptions including the expected stock price volatility. Because the Company’s employee stock options have characteristics significantly different from those of traded options and because changes in the subjective input assumptions can materially affect the fair value estimate, in management’s opinion the existing models do not necessarily provide a reliable single measure of the fair value of its employee stock options.

F-12


Table of Contents


eAUTOCLAIMS, INC.

NOTES TO FINANCIAL STATEMENTS

 

 

 

In accordance with Emerging Issues Task Force Issue No. 96-18, “Accounting for Equity Instruments That Are Issued to Other Than Employees for Acquiring, or In Conjunction with Selling, Goods or Services”, the Company measures the fair value of the equity instruments issued to non-employees using the stock price and other measurement assumptions as of the earlier of the date at which a commitment for performance by the counterparty to earn the equity instruments is reached, or the date at which the counterparty’s performance is complete.

 

 

3.

SEGMENT INFORMATION

 

 

 

The Company currently operates only within the United States. Substantially, all of the Company’s revenue generating operations have similar economic characteristics, including the nature of the products and services sold; the type and class of clients for products and services; the methods used to deliver products and services and regulatory environments.

 

 

4.

PER SHARE CALCULATIONS

 

 

 

Basic loss per share is computed as net loss available to common stockholders divided by the weighted- average number of common shares outstanding for the period. Diluted loss per share reflects the potential dilution that could occur from common shares issuable through stock-based compensation including stock options, restricted stock awards, warrants and convertible securities. For the years ended July 31, 2008 and 2007, during which the Company reported a net loss, 21,905,886 and 16,723,961 shares issuable for options and warrants, respectively, were excluded from the diluted loss per share computation, as their effect would be anti-dilutive. Additionally, as of July 31, 2008 there were no convertible securities outstanding.

 

 

5.

PROPERTY AND EQUIPMENT

 

 

 

At July 31, 2008 property and equipment, at cost, consists of the following:


 

 

 

 

 

 

 

 

 

 

 

 

Estimated
Useful Life

           

 

 

 

 

 

 

 

Computer Equipment

 

$

814,547

 

 

3 years

Software

 

 

1,832,998

 

 

3 years

Office equipment

 

 

111,725

 

 

3 to 10 years

Leasehold improvements

 

 

253,554

 

 

Term of Lease

Furniture and fixtures

 

 

64,020

 

 

7 to 10 years

             

 

 

 

 

 

 

 

 

 

 

3,076,844

 

 

 

Less accumulated depreciation

 

 

2,403,921

 

 

 

 

 

   

 

 

 

 

 

 

 

 

 

 

 

 

$

672,923

 

 

 

 

 

   

 

 

 


 

 

 

At July 31, 2008 office equipment and software include amounts acquired under capital leases of approximately $432,000 with related accumulated depreciation of approximately $187,000.

F-13


Table of Contents


eAUTOCLAIMS, INC.

NOTES TO FINANCIAL STATEMENTS

 

 

6.

ACCOUNTS PAYABLE, ADVANCED PAYMENTS AND ACCRUED EXPENSES

 

 

 

At July 31, 2008 accounts payable, advanced payments and accrued expenses consist of the following:


 

 

 

 

 

Advanced payments from customers

 

$

1,079,577

 

Accounts payable to repair facilities and other vendors

 

 

549,177

 

Accrued payroll and vacation wages

 

 

124,372

 

Other accrued liabilities (none in excess of 5% of current liabilities)

 

 

414,347

 

         

 

 

$

2,167,473

 

         

 

 

7.

PURCHASE AND SALE OF BUILDING

 

 

 

During the year ended July 31, 2006, the Company completed a transaction in which it purchased its Oldsmar facility under a purchase agreement completed with the previous landlord, and immediately sold the facility to a third party. As part of the agreement to purchase the facility, the Company issued the previous landlord 400,000 shares of the Company’s common stock. The net result of the purchase and sale transaction, after deducting applicable expenses, was a gain to the Company of $756,943, which will be recognized over the term of the new seven year lease. Accordingly, in the years ended July 31, 2008 and 2007, the Company recognized gains of $108,132 each year from this transaction. The new lease, which runs through December, 2012, was signed with the new owner as part of the agreement to sell the facility.

 

 

8.

RESTRICTED CASH

 

 

 

During the year ended July 31, 2007, the Company had placed $730,000 in a certificate of deposit as collateral for a Letter of Credit issued to satisfy a contractual requirement with a client. According to the terms of the agreement, the client has the right to draw on the Letter of Credit if the client elects to terminate the contract, which has a three- year term, in the event the Company fails to meet certain service level and financial covenants. Failure to meet these covenants does not automatically invoke the contract termination. The Company also has the ability to terminate the Letter of Credit when certain financial benchmarks are attained.

 

 

 

At July 31, 2008, the Company had a $420,000 balance in this certificate of deposit. In January 2008 the Company reached an agreement with the beneficiary of this Letter of Credit to reduce the required amount from $730,000 to $420,000. Accordingly, the Company reduced the certificate of deposit being held as collateral for the Letter of Credit from $730,000 to $420,000 and returned $310,000 to working capital. According to the terms of the agreement, the client has the right to draw on the Letter of Credit if the client elects to terminate the contract, which has approximately two years remaining on the original three-year term, in the event the Company fails to meet certain service level and financial covenants. Failure to meet these covenants does not automatically invoke the contract termination. The Company also has the ability to reduce further or terminate the Letter of Credit when certain financial benchmarks are attained.

F-14


Table of Contents


eAUTOCLAIMS, INC.

NOTES TO FINANCIAL STATEMENTS

 

 

9.

LINE OF CREDIT

 

 

 

The Company has a $75,000 line of credit established with its bank. Under the terms of the agreement, the Company may borrow any amount up to the maximum value of the line and will pay monthly interest at a rate of prime plus 7% on the unpaid balance. As of July 31, 2008, the Company had no outstanding borrowings against this credit line.

 

 

10.

NOTES PAYABLE

 

 

 

The Company received a total of $550,000 from the issuance of notes in February and March 2007 to multiple investors. The proceeds were used to help fund the certificate of deposit used as collateral for a Letter of Credit. The one-year notes, which required repayment in full of the principal on various dates between February 8, 2008 and March 30, 2008, paid monthly interest at an annual rate of 12%. In addition to the interest earned, each investor received three-year, $0.16 warrants to purchase shares of the Company’s common stock equal to 93,750 warrants for each $50,000 invested. A total of 1,031,250 warrants were issued to these investors. The Company also agreed that, in the event of default of the principal repayment, each investor would be issued shares of the Company’s common stock in an amount equal to 450,000 shares for each $50,000 invested and additional warrants equal to 30% of the amount invested. Under these terms, if a default occurred, the Company would be required to issue a total of 4,950,000 shares and 165,000 additional new three-year warrants with an exercise price equal to eighty percent (80%) of the average closing price per share of the Company’s common stock for a period of ten (10) consecutive business days ending immediately prior to the date which causes a default.

 

 

 

During the year ended July 31, 2008 the Company repaid holders of notes a total of $100,000 and reached agreement with the holders of the remaining notes to extend the maturity dates under the same terms and conditions as under the original agreement. Under the extended agreements, $200,000 of the notes now mature in September 2008 and $250,000 of the notes now mature in February and March 2009. The Company will continue to pay monthly interest at an annual rate of 12% to the note holders until the new maturity dates. The number of shares and warrants that would be required to be issued to current note holders in the event of a default has therefore been reduced to 4,050,000 shares and 135,000 warrants to reflect the effect of the repayment of $100,000 of the original notes.

 

 

 

In accordance with Accounting Principles Board Opinion No. 14, “Accounting for Convertible Debt and Debt Issued with Stock Purchase Warrants” (“APB 14”), proceeds received from the sale of debt with detachable stock purchase warrants should be allocated to both debt and warrants based on their relative fair value, with the portion allocable to the warrants to be accounted for as Additional Paid in Capital and reduce the carrying value of debt. In order to determine the fair value of the warrants, the Company employed several valuation models to arrive at a value of $5,156 for the warrants. This amount was amortized to interest expense over the initial twelve-month term of the notes. At July 31, 2008, the discount on the notes had been amortized in full.

F-15


Table of Contents


eAUTOCLAIMS, INC.

NOTES TO FINANCIAL STATEMENTS

 

 

11.

RELATED PARTY TRANSACTION

 

 

 

The Company received $100,000 for working capital in January 2008 and $100,000 in February 2008 from the Chairman of the Board for the issuance of notes. The notes, which are non-interest bearing, require repayment in full eighteen months from the dates of issuance. In May 2008, the Chairman of the Board agreed to convert his $200,000 in outstanding notes payable into shares of the Company’s common stock at the fair market value of $.035 per share. A total of 5,714,285 shares were issued as a result of this conversion.

 

 

12.

LITIGATION

 

 

 

In April 2008, the Company reached a settlement with its former Chief Executive Officer regarding a lawsuit filed against the Company by him in December 2007. Under terms of the agreement, the Company paid the former CEO a total of $10,000.

 

 

13.

COMMITMENTS AND CONTINGENCIES

 

 

 

In April 2007 the Company entered into a new eighteen month employment agreement with its President and Chief Executive Officer. The agreement specifies an annual base salary of $150,000, and, if the Company generates positive cumulative EBITDA of greater than $50,000 for any three consecutive months, the base salary will be increased to $200,000. The CEO will be entitled to receive quarterly bonus compensation in an amount approved by the Company’s Board of Directors based upon the performance criteria as may be established by the Compensation Committee from time to time. Such bonuses, which at no time may be less than 3% of the Company’s EBITDA as computed under GAAP, may be paid in cash or issued in shares of the Company’s common stock as elected by the CEO. The CEO shall also be entitled to receive an option to purchase 25,000 shares of the Company’s common stock, exercisable at the fair market price, for each month the Company has net income of a minimum of $10,000 as computed in accordance with GAAP. These options vest over the remaining term of the employment agreement. The CEO is entitled to a $750 per month automobile allowance and a $1000 per month personal allowance. If the CEO’s employment is terminated for any reason other than “cause”, the CEO will receive a lump sum payment equal to one (1) times the current base salary. If the CEO’s employment is terminated by the Company after a Change of Control, the CEO will receive a lump-sum payment equal to 2.99 times the current base salary.

 

 

 

In addition, in January and March 2007 the Company entered into employment agreements ranging in length from twenty-four to twenty-seven months with both of the Company’s current officers that range from $125,000 to $132,000 annually. These executives also receive automobile allowances of $400 per month. If their contracts are not renewed they receive severance packages of between six and nine months of their annual compensation.

 

 

 

On March 27, 2003 the Board of Directors voted to grant certain key employees a total of 2,000,000 shares of common stock or equivalent consideration thereof and the current and future board members 1,000,000 common shares if there is a change in control of greater than 50% ownership of the Company or a sale of all or substantially all its assets.

 

 

F-16


Table of Contents


eAUTOCLAIMS, INC.

NOTES TO FINANCIAL STATEMENTS

 

 

 

The Company leases equipment and facilities under non-cancelable capital and operating leases expiring on various dates through December 2012. The main operating lease consists of a seven-year lease for 30,000 square feet of a 62,000 square foot facility. Rent, including applicable taxes, at the period ended July 31, 2008 was $23,005 per month and increases 3% at the beginning of each calendar year through the remaining life of the lease. Total rent expense under the operating leases for the years ended July 31, 2008 and 2007 totaled approximately $273,000 and $265,000 respectively. During the fourth quarter of fiscal 2008, the Company concluded an agreement with its landlord whereby payment of $11,500 per month of the monthly rent would be deferred until November, 2008 at which time the regular monthly rent payment would be resumed plus an additional $6,500 per month of the arrearage until the balance is brought current. The Company agreed to pay interest at the rate of 8% on the deferred balance, which will be paid when the arrearage is eliminated.

 

 

 

The approximate minimum future payments under this operating lease are payable as follows:


 

 

 

 

 

Year ending July 31,

 

 

 

 

 

 

 

 

 

2009

 

 

316,000

 

2010

 

 

290,000

 

2011

 

 

299,000

 

2012

 

 

308,000

 

2013

 

 

103,000

 

         

 

 

$

1,316,000

 

         

 

 

 

The Company leases equipment under non-cancelable capital leases expiring on various dates through fiscal 2011. The approximate minimum future payments under these capital leases are payable as follows:


 

 

 

 

 

Year ending July 31,

 

 

 

 

 

 

 

 

 

2009

 

$

118,000

 

2010

 

 

96,000

 

2011

 

 

6,000

 

         

 

 

$

220,000

 

 

 

 

 

 

Less amount representing interest

 

22,000

 

         

 

 

 

 

 

 

 

 

198,000

 

Less current maturities

 

 

101,000

 

         

 

 

 

 

 

Long-term capital lease obligation
less current maturities

$

97,000

 

         

 

 

 

Interest expense on capital leases for the years ended July 31, 2008 and 2007 amounted to approximately $25,000 and $17,000, respectively.

F-17


Table of Contents


eAUTOCLAIMS, INC.

NOTES TO FINANCIAL STATEMENTS

 

 

14.

STOCKHOLDERS’ EQUITY

 

 

 

During the year end July 31, 2008 the Company issued 3,183,333 shares of common stock to three Directors for services rendered in accordance with the approved Board compensation plan. A total of $136,000 was charged to expense during this period, which was approximately equal to the fair market value of the shares at the time of issuance. In addition, 50,000 shares of common stock were issued to a member of management in accordance with the terms of his employment agreement. A total of $3,500 was charged to expense, which was approximately equal to the fair market value of the shares at the time of issuance.

 

 

 

During the year ended July 31, 2008 a total of 367,074 shares of common stock were issued as a result of the exercise of outstanding options, all with a strike price of $0.01. Of this total, 200,000 options were exercised by the President and CEO. The Company received proceeds of $3,671.

 

 

 

In May 2008, the Chairman of the Board agreed to convert his $200,000 in outstanding notes payable into shares of the Company’s common stock at the fair market value of $.035 per share. A total of 5,714,285 shares were issued as a result of this conversion. Also in May, 2008, the Company raised an additional $400,000 for working capital purposes from the Chairman through the issuance of shares and warrants of the Company’s common stock. As a result of this transaction, the Company issued a total of 11,428,571 shares to the Chairman at the approximate fair value of $.035 per share. The Company also issued a three year warrant to the Chairman of the Board to purchase 8,571,428 shares of the Company’s common stock at an exercise price of $.035 per share. A total of $25,714 was charged to expense, which represented the fair value of the warrants. The Company also paid $1,650 for legal fees and $24,000 to an agent for helping to facilitate this transaction.

 

 

 

At July 31, 2008 the Company had a total of 20,606,112 outstanding warrants to purchase common stock with exercise prices ranging from $0.035 to $0.63 and which expire at various dates through June 2011.

 

 

 

During the fiscal year ended July 31, 2007 the Company issued a total of 2,746,108 shares of common stock in exchange for services. Of this total, 121,858 shares were issued to members of management in accordance with the terms of their employment contracts and $17,623 was charged to expense during this period, which was approximately equal to the fair market value of the shares at the time of issuance. The Company issued a total of 650,000 shares to a sales consultant, worth $91,000 at fair market value which was charged to expense during the period in which they were earned. The Company also issued a total of 1,974,250 shares of common stock to four outside directors and the Chairman of the Board in exchange for their services.

 

 

 

Of the 1,974,250 shares issued 1,252,330 shares were issued for services that were rendered for fiscal year 2007 and were expensed over the year as they were earned. During the year ended July 31, 2007 the Company expensed $196,250 for these shares, which was approximately equal to the fair market value of the shares when issued. Also included in the above total are 721,920 shares, worth approximately $115,000 at fair market value, which were issued to the new Chairman of the Board for consulting services. These shares were charged to expense during the period in which they were earned.

 

 

F-18


Table of Contents


eAUTOCLAIMS, INC.

NOTES TO FINANCIAL STATEMENTS

 

 

 

During the year ended July 31, 2007 a total of 344,370 net shares of common stock were issued to employees and a consultant as a result of the exercise of outstanding options, all with a strike price of $0.01. This reflected a total of 101,036 options that were exercised and subsequently sold back by four senior managers who delivered these shares to satisfy tax withholding requirements. These shares were valued at $15,557 which represents the fair value of the shares at the time of surrender.

 

 

 

During the year ended July 31, 2007 the Company issued a total of 9,895,488 shares of common stock to investors who exercised outstanding warrants. Of this total, 9,177,859 warrants were exercised by investors in the month of June 2007 when the Company offered all holders of outstanding common stock purchase warrants the opportunity to exercise their warrants at $0.16 per share for a thirty day time period. For each warrant exercised during the window period, the holder was entitled to receive one half (1/2) of a new common stock purchase warrant exercisable at $0.16 for a two-year period expiring on June 30, 2009. As a result, the Company received $1,468,457 from investors who exercised these warrants. In addition, the Company issued 4,588,930 new $0.16 two-year warrants to these investors. Issuing these units resulted in the Company recording a non-cash compensation expense of $45,889. The remaining 717,629 cashless warrants were exercised by an investor according to the terms of the warrant agreement.

 

 

 

The Company is authorized to issue 5,000,000 shares of $.001 par value, series A, convertible preferred stock. As of July 31, 2008 there were no shares of preferred stock outstanding.

 

 

15.

STOCK OPTIONS

 

 

 

The Company has an incentive stock option plan under which options to purchase shares of common stock may be granted to certain key employees. The exercise price is based on the fair market value of such shares as determined by the board of directors at the date of the grant of such options. As of July 31, 2008, 16,755,400 shares are authorized for award under the plan.

 

 

 

A summary of the status of the Company’s options as of July 31, 2008 and 2007 and changes during the years then ended is presented below:


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

July 31, 2008

 

July 31, 2007

 

 

 

 

 

 

 

 

 

Number of
Shares

 

Weighted-Average
Exercise Price

 

Number of
Shares

 

Weighted-Average
Exercise Price

 

Balance at beginning of year

 

 

2,030,348

 

$

0.28

 

 

3,274,254

 

$

0.32

 

Granted

 

 

150,000

 

 

0.06

 

 

200,000

 

 

0.15

 

Cancelled or Expired

 

 

(513,500

)

 

0.20

 

 

(998,500

)

 

0.51

 

Exercised

 

 

(367,074

)

 

0.01

 

 

(445,406

)

 

0.01

 

                           

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Outstanding at end of year

 

 

1,299,774

 

$

0.36

 

 

2,030,348

 

$

0.28

 

                           

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Options exercisable at end of year

 

 

1,149,774

 

$

0.40

 

 

1,830,348

 

$

0.29

 

                           

Weighted Average fair value of options granted during the period

 

 

 

 

$

0.02

 

 

 

 

$

0.06

 

                           

 

 

The value of options exercised in the fiscal years ended 2008 and 2007 was $3,671 and $4,454, respectively.

The fair value of vested options in fiscal 2008 was $26,909.

As of July 31, 2008, all compensation costs relating to option awards have been recognized.

F-19


Table of Contents


eAUTOCLAIMS, INC.

NOTES TO FINANCIAL STATEMENTS

 

 

 

The following table summarizes information about stock options outstanding at July 31, 2008:


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Options Outstanding

 

Options Exercisable

 

 

 

 

 

 

 

Range of Exercise Price

 

Number
Outstanding

 

Weighted
average
Remaining
Contractual
Life

 

Weighted
average
Exercise
Price

 

Number
Exercisable

 

Weighted
average
Exercise
Price

 

                     

$0.01

 

 

203,274

 

 

4.62

 

$

0.01

 

 

203,274

 

$

0.01

 

$0.10 -$.47

 

 

966,500

 

 

2.36

 

 

0.21

 

 

816,500

 

 

0.24

 

$.51 -$2.00

 

 

130,000

 

 

1.96

 

 

2.00

 

 

130,000

 

 

2.00

 

                                 

 

$0.01 - $2.00

 

 

1,299,774

 

 

 

 

$

.36

 

 

1,149,774

 

$

0.40

 

                                 

 

 

 

The intrinsic value of shares outstanding and exercisable at July 31, 2008 and 2007 was approximately $4,000 and $95,000, respectively.

 

 

 

During the year ended July 31, 2008 the Company granted 150,000 options to its Board members according to the approved Board Compensation plan. The weighted average fair value of these options using a Black-Scholes valuation model was $.02.

 

 

16.

INCOME TAXES:

 

 

 

As of July 31, 2008 the Company had deferred tax assets of approximately $11,582,000 resulting from temporary differences and net operating loss carry-forwards of approximately $27,000,000 which are available to offset future taxable income, if any, through 2028. However, as of July 31, 2002 approximately $10,452,000 of those losses is subject to an annual limitation of deducting $267,000 per year against future operating income. The utilization of the net operating loss carry forwards may also be limited as a result of “change of ownership” provision under section 382 of the Internal Revenue Services Code. . As utilization of the net operating loss carry-forwards and temporary differences is not assured, the deferred tax asset has been fully reserved through the recording of a 100% valuation allowance.

F-20


Table of Contents


eAUTOCLAIMS, INC.

NOTES TO FINANCIAL STATEMENTS

 

 

 

The tax effects of temporary differences, loss carry-forwards and the valuation allowance that give rise to deferred income tax assets were as follows:


 

 

 

 

 

 

 

July 31,
2008

 

 

 

 

 

Temporary differences:

 

 

 

 

Allowance for doubtful accounts

 

 

19,000

 

Accrued vacation

 

 

22,000

 

Compensation not currently deductible

 

 

857,000

 

Deferred gain on building

 

 

148,000

 

Property and equipment

 

 

6,000

 

Net operating losses

 

 

10,709,000

 

Less valuation allowance

 

 

<11,761,000

>

         

 

 

 

 

 

Deferred tax assets

 

$

- 0 -

 

         

 

 

 

The reconciliation of the effective income tax rate to the federal statutory rate for each of the years ended July 31, 2008 and 2007 is as follows:


 

 

 

 

 

Federal income tax rate

 

 

(34.0

) %

State income tax rate

 

 

(6.0

) %

Change in valuation allowance on net operating loss carry-forwards

 

 

40.0

%

         

 

 

 

 

 

Effective income tax rate

 

 

- 0 -

%

         

 

 

17.

EMPLOYEE BENEFIT PLAN

 

 

 

The Company has a noncontributory defined contribution plan under Section 401 (k) of the Internal Revenue Code covering all qualified employees. An officer of the Company serves as trustee of the plan. The Company did not make a contribution to the plan for the years ended July 31, 2008 or 2007.

 

 

18 .

MAJOR CUSTOMERS

 

 

 

During the years ended July 31, 2008 and 2007, one customer accounted for 18% and 38% of total revenue respectively. During the years ended July 31, 2008 and 2007 a second customer accounted for approximately 14% and 18% of total revenue, respectively. At July 31, 2008, our two largest customers accounted for 27% of the outstanding accounts receivable.

 

 

19 .

SUBSEQUENT EVENT

 

 

 

On September 25, 2008 the Company borrowed $50,000 against its $75,000 bank line of credit. On October 1, 2008, the Company drew down the remaining $25,000 of the line of credit.

F-21


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