UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
(RULE 14a-101)
INFORMATION REQUIRED IN PROXY STATEMENT
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the
Securities Exchange Act of 1934
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Filed by the Registrant
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Filed by a Party other than the Registrant |
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Check the appropriate box:
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Preliminary Proxy Statement
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Confidential, for Use of the Commission Only (as permitted by Rule
14a-6(e)(2))
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Definitive Proxy Statement
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Definitive Additional Materials
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Soliciting Material Pursuant to §240.14a-12
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Washington Real Estate Investment Trust
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(Name of Registrant as Specified in Its Charter)
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(Name of Person(s) Filing Proxy Statement, if Other Than the
Registrant)
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Payment of Filing Fee (Check all boxes that apply):
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No fee required.
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Fee paid previously with preliminary materials.
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Fee computed on table in exhibit required by Item 25(b) per
Exchange Act Rules 14a-6(i)(1) and 0-11.
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1775 Eye Street, NW, Suite 1000
Washington, D.C. 20006
202-774-3200
www.washreit.com
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April 15, 2022
Dear Shareholder,
You are cordially invited to attend the Annual Meeting of
Shareholders of Washington Real Estate Investment Trust, a Maryland
real estate investment trust (“WashREIT,” the “Company,” “we” or
“us”), to be held on Thursday, May 26, 2022 at 8:30 a.m., Eastern
Time (the “Annual Meeting”). The Annual Meeting will be held in
virtual meeting format only, which we believe not only promotes
shareholder attendance and participation and is environmentally
friendly, but also protects our stakeholders’ health. During this
virtual meeting, you will be able to vote your shares
electronically and submit questions. The accompanying Notice of
2022 Annual Meeting of Shareholders and Proxy Statement describe
the proposals to be considered and voted upon at the Annual
Meeting.
The Board of Trustees of WashREIT (the “Board”) has nominated eight
individuals for election as trustees at the Annual Meeting and the
Board is recommending that shareholders vote in favor of their
election. In addition to the election of the trustees, we are
recommending your approval of our executive compensation program in
a non-binding, advisory vote. We are also recommending your
ratification of the appointment of Ernst & Young LLP as our
independent registered public accounting firm for
2022.
Regardless of the number of shares you own, your vote is important.
Please read the Proxy Statement carefully, then complete, sign and
return your Proxy Card. You may also authorize a proxy to vote via
telephone or the Internet if you prefer by following instructions
on the Proxy Card.
The Board appreciates your continued support of WashREIT and
encourages your participation in the Annual Meeting. Whether or not
you plan to virtually attend the Annual Meeting, it is important
that your shares be represented. Accordingly, please vote your
shares as soon as possible.
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Sincerely,
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/s/ Paul T. McDermott
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Paul T. McDermott
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Chairman of the Board
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Important Notice Regarding the Availability of Proxy Materials
for
the Annual Meeting of Shareholders to be held on Thursday,
May 26, 2022
This Proxy Statement and our 2021 Annual Report to
Shareholders
are available at
http://www.edocumentview.com/wre.
WASHINGTON REAL ESTATE INVESTMENT TRUST
NOTICE OF 2022 ANNUAL MEETING OF SHAREHOLDERS
To the Shareholders of Washington Real Estate Investment
Trust:
Notice is hereby given that the Annual Meeting of Shareholders of
Washington Real Estate Investment Trust, a Maryland real estate
investment trust (“WashREIT,” the “Company,” “we” or “us”), will be
held at the time and place below and for the following
purposes:
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Date:
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Thursday, May 26, 2022 |
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Time:
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8:30 a.m., Eastern Time
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Place:
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You can virtually attend the Annual Meeting at
www.meetnow.global/M7D6JKG.
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Record Date:
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The trustees have fixed the close of business on March 23, 2022, as
the record date for determining holders of shares entitled to
notice of, and to vote at, the Annual Meeting or at any
postponement or adjournment thereof.
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Items of Business:
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1. To elect eight trustees to serve on the Board;
2. To consider and vote on a non-binding, advisory basis upon the
compensation of the named executive officers as disclosed in the
Proxy Statement pursuant to Item 402 of Regulation
S-K;
3. To consider and vote upon ratification of the appointment of
Ernst & Young LLP as our independent registered public
accounting firm for 2022; and
4. To transact such other business as may properly come before the
Annual Meeting or any postponement or adjournment
thereof.
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Proxy Voting:
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You are requested, whether or not you plan to be present at the
virtual Annual Meeting, to vote, sign and promptly return the Proxy
Card. Alternatively, you may authorize a proxy to vote by telephone
or the Internet, if you prefer. To do so, you should follow the
instructions on the Proxy Card.
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Regardless of the number of shares you hold, as a shareholder your
role is very important, and the Board strongly encourages you to
exercise your right to vote. Pursuant to the U.S. Securities and
Exchange Commission’s “notice and access” rules, our Proxy
Statement and 2021 Annual Report to Shareholders are available
online at
www.edocumentview.com/wre.
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By order of the Board of Trustees:
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/s/ W. Drew Hammond
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W. Drew Hammond |
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Corporate Secretary
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Washington, D.C.
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April 15, 2022 |
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TABLE OF CONTENTS
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QUESTIONS AND ANSWERS ABOUT THE ANNUAL MEETING
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PROPOSAL 1: ELECTION OF TRUSTEES
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Description of Proposal
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Voting Matters
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Recommendation
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CORPORATE GOVERNANCE AND BOARD MATTERS
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Board Composition
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Trustees
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Board Governance
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Committee Governance
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Trustee Nominee Consideration
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Trustee Compensation
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Trustee Compensation Table
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Executive Officers
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CORPORATE RESPONSIBILITY
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Environmental Matters
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Social Matters
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Corporate Governance Matters
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PRINCIPAL AND MANAGEMENT SHAREHOLDERS
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Trustee and Executive Officer Ownership
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5% Shareholder Ownership
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PROPOSAL 2: ADVISORY VOTE ON NAMED EXECUTIVE OFFICER
COMPENSATION
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Description of Proposal
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Voting Matters
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Recommendation
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COMPENSATION DISCUSSION AND ANALYSIS
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Compensation Objectives and Components
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Say-On-Pay Results and Consideration
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Role of Compensation Consultant and Peer Group
Analysis
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Role of Executives
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Target Compensation
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Base Salary
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Short-Term Incentive Plan (STIP)
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Long-Term Incentive Plan (LTIP)
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Other Executive Compensation Components
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2022 Compensation Outlook
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Policies Applicable to Executives
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Tax Deductibility of Executive Compensation
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Compensation Committee Matters
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Compensation Policies and Risk Management
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Compensation Committee Interlocks and Insider
Participation
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Compensation Committee Report
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COMPENSATION TABLES
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Summary Compensation Table
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Total Direct Compensation Table
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Grants of Plan-Based Awards
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Narrative to Summary Compensation and Grants of Plan-Based Awards
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Outstanding Equity Awards at Fiscal Year-End
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2021 Option Exercises and Stock Vested
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Supplemental Executive Retirement Plan
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Potential Payments upon Change in Control
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CEO Pay Ratio
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Equity Compensation Plan Information
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PROPOSAL 3: RATIFICATION OF APPOINTMENT OF INDEPENDENT REGISTERED
PUBLIC ACCOUNTING FIRM
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Description of Proposal
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Voting Matters
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Recommendation
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ACCOUNTING/AUDIT COMMITTEE MATTERS
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Principal Accounting Firm Fees
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Pre-Approval Policies and Procedures
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Audit Committee Report
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OTHER MATTERS
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Solicitation of Proxies
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Shareholder Proposals for Our 2022 Annual Meeting of
Shareholders
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Annual Report
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1775 Eye Street, N.W., Suite 1000
Washington, D.C. 20006
202-774-3200
www.washreit.com
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April 15, 2022
PROXY STATEMENT
QUESTIONS AND ANSWERS ABOUT THE ANNUAL MEETING
Why am I receiving this Proxy Statement?
This Proxy Statement is furnished by the Board of Trustees (the
“Board” or “Board of Trustees”) of Washington Real Estate
Investment Trust, a Maryland real estate investment trust
(“WashREIT,” the “Company,” “we” or “us”), in connection with its
solicitation of proxies for exercise at the 2022 Annual Meeting of
Shareholders to be held as a virtual meeting (at
http://www.meetnow.global/M7D6JKG)
on Thursday, May 26, 2022, at 8:30 a.m., Eastern Time, and at any
and all postponements or adjournments thereof (the “Annual
Meeting”). This Proxy Statement, our 2021 Annual Report (the
“Annual Report”), and the Proxy Card are first being made
available, and the Important Notice Regarding the Availability of
Proxy Materials (the “Proxy Availability Notice”) is first being
mailed to shareholders of record as of March 23, 2022 (the “Record
Date”) on or about April 15, 2022.
The Proxy Statement and Annual Report will also be available
at
http://www.edocumentview.com/wre.
The mailing address of our principal executive offices is 1775 Eye
Street NW, Suite 1000, Washington, D.C. 20006. We maintain a
website at
https://www.washreit.com/.
Information on or accessible through our website is not and should
not be considered part of this Proxy Statement.
You should rely only on the information provided in this Proxy
Statement. No person is authorized to give any information or to
make any representation not contained in this Proxy Statement, and,
if given or made, you should not rely on that information or
representation as having been authorized by us. You should not
assume that the information in this Proxy Statement is accurate as
of any date other than the date of this Proxy Statement or, where
information relates to another date set forth in this Proxy
Statement, then as of that date.
Why didn’t I automatically receive a paper copy of the Proxy Card
and Annual Report?
Pursuant to rules adopted by the U.S. Securities and Exchange
Commission (the “SEC”), we have elected to provide access to our
proxy materials via the Internet. Accordingly, rather than paper
copies of all of our proxy materials, we are sending a Notice of
Internet Availability of Proxy Materials (the “Proxy Notice”) to
our shareholders that provides instructions on how to access our
proxy materials (Shareholder Meeting Notice, Proxy and Annual
Report) on the Internet.
What is the purpose of the Annual Meeting?
At the Annual Meeting, shareholders will be asked to vote upon the
matters set forth in the accompanying notice of annual meeting,
including the election of trustees, an advisory resolution on named
executive officer compensation, the ratification of the appointment
of our independent registered public accounting firm and such other
business as may properly come before the meeting or any
postponement or adjournment thereof.
May I attend the meeting and ask questions?
All shareholders of record of common shares (as defined below) at
the close of business on the Record Date, or their designated
proxies, may virtually attend the Annual Meeting, electronically
vote and submit questions, equivalent to in-person meetings of
shareholders, by visiting
http://www.meetnow.global/M7D6JKG.
After years of declining attendance by shareholders at WashREIT’s
in-person annual meetings, we have moved to an online format. For
the 2022 Annual Meeting we are continuing with this virtual format,
allowing shareholders the ability to more easily attend the Annual
Meeting without incurring travel costs or other
inconveniences.
The virtual meeting platform is fully supported across browsers (MS
Edge, Firefox, Chrome, and Safari) and devices (desktops, laptops,
tablets, and cell phones) running the most current version of
applicable software and plugins. Note: Internet Explorer is not a
supported browser. Participants should ensure that they have a
strong internet or Wi-Fi connection wherever they intend to
participate in the Annual Meeting. Participants should also allow
themselves plenty of time to login and ensure that they can hear
audio prior to the start of the Annual Meeting.
Shareholders may submit questions beginning 30 minutes prior to the
meeting starting and during the meeting. Participants may submit
questions by logging into the virtual meeting at
http://www.meetnow.global/M7D6JKG
and clicking on the Q&A icon on the right side of the meeting
center screen. During the Annual Meeting, we will attempt to answer
as many questions submitted by shareholders as time permits. We
reserve the right to exclude questions regarding topics that are
not pertinent to meeting matters or company business. Additionally,
if we receive substantially similar questions, we may group such
questions together and provide a single response for efficiency and
to avoid repetition.
How do I attend, ask questions and vote shares at the Annual
Meeting?
Attending the Meeting for Shares Registered Directly in the Name of
the Shareholder
If you are a registered shareholder (i.e., you hold your shares
through our transfer agent, Computershare), you do not need to
register to virtually attend the Annual Meeting. Please follow the
instructions on the notice or proxy card that you
received.
Attending the Meeting for Shares held in “Street Name”
If you hold your shares in “street name” (i.e., your shares are
held in an account maintained by a bank, broker or other nominee),
and want to attend the Annual Meeting online by webcast (with the
ability to ask a question and/or vote, if you choose to do so) you
have two options:
1)Register
in advance of the meeting
Submit proof of your proxy power (legal proxy) from your broker or
bank reflecting your holdings in WashREIT along with your name and
email address to Computershare. Requests for registration must be
labeled as “Legal Proxy” and be received no later than 5:00 p.m.
Eastern Time, on May 23, 2022.
You will receive a confirmation of your registration by email after
we receive your registration materials.
Requests for registration should be directed to us at the
following:
By email: Forward the email from your broker, or attach an image of
your legal proxy, to legalproxy@computershare.com
By mail: Computershare
WashREIT Legal Proxy
P.O. Box 43001
Providence, RI 02940-3001
2)Register
at the Annual Meeting
For the 2022 proxy season, an industry solution has been agreed
upon to allow shareholders who shares are held in “street name”
(i.e. beneficial holders) to register online at the Annual Meeting
to attend, ask questions and vote. We expect that the vast majority
of beneficial holders will be able to fully participate using the
control number received with their voting instruction form. Please
note, however, that this option is intended to be provided as a
convenience to beneficial holders only, and there is no guarantee
this option will be available for every type of beneficial holder
voting control number. The inability to provide this option to any
or all beneficial holders shall in no way impact the validity of
the Annual Meeting. Beneficial holders may choose the Register in
Advance of the Annual Meeting option above, if they prefer to use
this traditional, paper-based option.
In any event, please go to
http://www.meetnow.global/M7D6JKG
for more information on the available options and registration
instructions.
The online meeting will begin promptly at 8:30 a.m., Eastern Time.
We encourage you to access the meeting prior to the start time
leaving ample time for the check in. Please follow the registration
instructions as outlined in this proxy statement.
What if I have technical difficulties or trouble accessing the
virtual meeting?
If you encounter any difficulties during accessing the meeting, you
should call the support team listed on the virtual Annual Meeting
website at: 1-888-724-2416.
Why hold a virtual Annual Meeting?
At WashREIT, we embrace the latest technologies in our business and
believe that holding our Annual Meeting virtually not only provides
expanded access and improves our communication with shareholders,
but also yields cost savings. In deciding to hold our meeting
virtually again this year, we considered a number of factors,
including the technologies available to us, the historical level of
shareholder attendance in person (generally less than five each
year), the cost of holding our Annual Meeting in person, and the
success of the prior virtual Annual Meetings. We plan to evaluate
annually the method of holding the Annual Meeting, taking into
consideration the above factors as well as business and market
conditions and the proposed agenda items.
Who is entitled to vote at the Annual Meeting?
The close of business on March 23, 2022 has been fixed as the
Record Date for the determination of shareholders entitled to
receive notice of, and to vote at, the Annual Meeting. Our voting
securities consist of common shares of beneficial interest, $0.01
par value per share (“common shares”), of which 87,418,954 common
shares were outstanding at the close of business on the Record
Date. WashREIT has no other outstanding voting security. Each
common share outstanding as of the close of business on the Record
Date will be entitled to one vote on each matter properly submitted
at the Annual Meeting.
What constitutes a quorum?
The presence of shareholders in person, via attendance at the
virtual Annual Meeting or by proxy, entitled to cast a majority of
all the votes entitled to be cast at the Annual Meeting on any
matter will constitute a quorum at the Annual Meeting. Shareholders
do not have cumulative voting rights. Abstentions and broker
non-votes, if any, are counted for purposes of determining the
presence or absence of a quorum for the transaction of business at
the virtual Annual Meeting. A “broker non-vote” occurs when a
broker properly executes and returns a proxy card, but does not
vote on a matter because the broker does not have discretionary
authority to vote the shares on that matter and has not received
voting instructions from the beneficial owner. Brokers may vote
those shares only on matters deemed “routine” by the New York Stock
Exchange (the “NYSE”), the exchange on which our common shares are
listed. On non-routine matters, brokers holding shares for a
beneficial owner are not entitled to vote without instructions from
the beneficial owner.
Proposal 3 (Ratification of Ernst & Young LLP) is the only
proposal to be voted upon at the Annual Meeting that is considered
“routine” under the NYSE rules. Accordingly, no broker non-votes
will arise in the context of voting for
the ratification of the appointment of Ernst & Young LLP as our
independent registered public accounting firm for our fiscal year
ending December 31, 2022, and the broker is permitted to vote your
shares on such ratification even if the broker does not receive
voting instructions from you. The treatment of abstentions and
broker non-votes and the vote required to approve each proposal are
set forth under the caption “Voting Matters” under each proposal
below.
How do I authorize a proxy to vote my shares?
Voting by Proxy for Shares Registered Directly in the Name of the
Shareholder
If you are a “registered shareholder” (also known as a “shareholder
of record”) and hold your common shares in your own name as a
holder of record with our transfer agent, Computershare Trust
Company, N.A., you may instruct the proxy holders named in the
Proxy Card how to vote your common shares in one of the following
ways:
•Vote
by Internet.
You may authorize a proxy to vote via the Internet by following the
instructions provided on your Proxy Card. The website for Internet
voting is printed on your Proxy Card. To authorize a proxy to vote
your common shares online, you will be asked to enter your control
number(s) to ensure the security of your vote. You will find your
control number on your Proxy Card received with your Proxy
Statement.
If you vote by Internet, you do not need to return your Proxy
Card.
•Vote
by Telephone.
You also have the option to authorize a proxy to vote by telephone
by calling the toll-free number listed on your Proxy Card. When you
call, please have your Proxy Card in hand. You will receive a
series of voice instructions that will allow you to authorize a
proxy to vote your common shares. You will also be given the
opportunity to confirm that your instructions have been properly
recorded.
If you vote by telephone, you do not need to return your Proxy
Card.
•Vote
by Mail.
If you received printed materials, and would like to authorize a
proxy to vote your common shares by mail, please mark, sign and
date your Proxy Card and return it promptly to our transfer agent,
Computershare Trust Company, N.A., in the postage-paid envelope
provided. Mailed votes must be received by May 24, 2022 in order to
be counted. If you did not receive printed materials and would like
to vote by mail, you must request printed copies of the proxy
materials by following the instructions on the Proxy Availability
Notice.
You always may choose to virtually attend the Annual Meeting and
vote your shares in person. If you do virtually attend the Annual
Meeting and have already submitted a proxy, you may revoke your
proxy and vote in person.
Voting by Proxy for Shares held in “Street Name”
If your common shares are held in “street name” (i.e., through a
broker, bank or other nominee), then you will receive instructions
from your broker, bank or other nominee that you must follow in
order to have your common shares voted. The materials from your
broker, bank or other nominee will include a Voting Instruction
Form or other document by which you can instruct your broker, bank
or other nominee how to vote your common shares.
What am I being asked to vote on?
You are being asked to consider and vote on the following
proposals:
•Proposal
1 (Election of Trustees)
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page 8 below:
To elect eight trustees to the Board to serve until the Annual
Meeting of Shareholders in 2023 and until their successors have
been duly elected and qualify.
•Proposal
2 (Advisory Vote on Named Executive Officer Compensation) -
page 36
below:
To consider and vote on a non-binding, advisory basis upon the
compensation of the named executive officers as disclosed in this
Proxy Statement pursuant to Item 402 of Regulation S-K (“Say-on-Pay
vote”).
•Proposal
3 (Ratification of Appointment of Ernst & Young LLP) -
page 76 below:
The ratification of the appointment of Ernst & Young LLP as our
independent registered public accounting firm for our fiscal year
ending December 31, 2022.
We are not currently aware of any other matter to be presented at
the Annual Meeting other than those described in this Proxy
Statement. If any other matter not described in the Proxy Statement
is properly presented at the Annual Meeting, any proxies received
by us will be voted in the discretion of the proxy
holders.
What are the Board’s voting recommendations?
The Board recommends that you vote as follows:
FOR
the election of each of the trustee nominees listed on the Proxy
Card,
FOR
approval of the compensation of our named executive officers as
disclosed in this Proxy Statement pursuant to Item 402 of
Regulation S-K, and
FOR
the ratification of the appointment of Ernst & Young LLP as our
independent registered public accounting firm for the fiscal year
ending December 31, 2022. All properly executed proxies will be
voted in accordance with the instructions contained therein. If no
instructions are specified, proxies will be voted in accordance
with the Board’s recommendations above. All proxies will be voted
in the discretion of the proxy holders on any other matter that may
be properly brought before the Annual Meeting.
What is householding?
If you and other residents at your mailing address own common
shares in street name, your broker, bank or other nominee may have
sent you a notice that your household will receive only one annual
report and proxy statement or a single notice, unless you have
instructed otherwise. This procedure, known as “householding,” is
intended to reduce the volume of duplicate information shareholders
receive and to reduce our printing and postage costs. If you wish
to request extra copies, we will promptly deliver a separate copy
of such documents to shareholders who write or call us at the
following address or telephone number:
Washington Real Estate Investment Trust, 1775 Eye Street, NW, Suite
1000, Washington, D.C. 20006, Attention: Investor Relations;
telephone 202-774-3200.
Shareholders wishing to receive separate copies of our Proxy
Statement and Annual Report in the future, or shareholders
currently receiving multiple copies of the Proxy Statement and
Annual Report at their address who would prefer that only a single
copy of each be delivered there, should contact (i) our Investor
Relationship department at the above address and telephone number
above if you are a record holder or (ii) your bank, broker or other
nominee record holder if you own your common shares in street
name.
May I change my vote after I have voted?
Yes, you may revoke your proxy at any time prior to its exercise at
the Annual Meeting by (1) submitting a duly executed Proxy Card
bearing a later date to the Corporate Secretary, (2) voting
electronically during the Annual Meeting at
http://www.meetnow.global/M7D6JKG,
or (3) delivering a signed notice of revocation of the Proxy Card
to our Corporate Secretary at the following address:
c/o Corporate Secretary, Washington Real Estate Investment Trust,
1775 Eye Street, NW, Suite 1000, Washington, D.C.
20006.
If your common shares are held by a broker, bank or any other
persons holding common shares on your behalf, you must contact that
institution to revoke a previously authorized proxy. Virtual
attendance at the Annual Meeting without voting online will not
itself revoke a proxy.
Whom should I call if I have questions or need assistance voting my
shares?
Please call (800) 565-9748 or email
info@washreit.com
if you have any questions in connection with voting your
shares.
PROPOSAL 1: ELECTION OF TRUSTEES
Description of Proposal
Jennifer S. Banner, Benjamin S. Butcher, William G. Byrnes, Edward
S. Civera, Ellen M. Goitia, Paul T. McDermott, Thomas H. Nolan,
Jr., and Vice Adm. Anthony L. Winns (RET.) (collectively, the
“Trustee Nominees”) have been nominated for election as trustees at
the Annual Meeting. The Trustee Nominees will be elected to serve a
one-year term and until his or her respective successor has been
elected and qualifies or the trustee’s earlier resignation, death
or removal.
Benjamin S. Butcher, William G. Byrnes, Edward S. Civera, Ellen M.
Goitia, Paul T. McDermott, Thomas H. Nolan, Jr., and Vice Adm.
Anthony L. Winns (RET.) are currently serving as trustees and were
recommended for nomination for re-election by the members of the
Corporate Governance/Nominating Committee.
Pursuant to our amended and restated bylaws, as amended (“bylaws”),
the Board has increased its size from seven trustees to eight
trustees, effective as of the Annual Meeting.
Ms. Banner was recommended for nomination for election to the Board
for the first time by the members of the Corporate
Governance/Nominating Committee. For biographical information with
respect to each Trustee Nominee, please refer to
“Corporate Governance and Board Matters - Trustees - Trustee
Nominees”
commencing on page 10
below.
Voting Matters
Under our bylaws, the uncontested election of each trustee requires
the affirmative vote of a majority of the total votes cast for and
against such trustee. A majority of votes cast means that the
number of votes “FOR” a nominee must exceed the number of votes
“AGAINST” that nominee. Abstentions and broker non-votes, if any,
will not be counted as votes cast and will have no effect on the
result of this vote.
If any of the Trustee Nominees becomes unable or unwilling to stand
for election for any reason not presently known or contemplated,
the persons named in the enclosed Proxy Card will have
discretionary authority to vote pursuant to the Proxy Card for a
substitute nominee nominated by the Board, or the Board, on the
recommendation of the Corporate Governance/Nominating Committee,
may reduce the size of the Board and number of
nominees.
Recommendation
THE BOARD UNANIMOUSLY RECOMMENDS THAT SHAREHOLDERS VOTE
“FOR”
THE ELECTION OF MESSRS. BUTCHER, BYRNES, CIVERA, MCDERMOTT, NOLAN
AND WINNS AND MSS. BANNER AND GOITIA.
CORPORATE GOVERNANCE AND BOARD MATTERS
Board Composition
The Board currently consists of seven trustees. The current members
of our Board are Benjamin S. Butcher, William G. Byrnes, Edward S.
Civera, Ellen M. Goitia, Paul T. McDermott, Thomas H. Nolan, Jr.,
and Vice Adm. Anthony L. Winns (RET.). Mr. McDermott is currently
serving as Chairman of the Board and Mr. Civera is currently
serving as Lead Independent Trustee.
In 2021, we retained an executive search firm, Diversified Search,
to help us identify, recruit and evaluate talented and diverse
trustees that qualify as independent within the meaning of the NYSE
to expand and augment the Board’s collective and individual
capabilities. With the help of Diversified Search, the Corporate
Governance/Nominating Committee identified several candidates,
including Ms. Banner. In March 2022, the Corporate
Governance/Nominating Committee recommended that Ms. Banner be
nominated for election to the Board at the Annual Meeting.
The
Board approved an increase in its size from seven trustees to eight
trustees, effective as of the Annual Meeting and nominated Ms.
Banner for election at the Annual Meeting.
If Ms. Banner and the other trustee nominees are elected at the
Annual Meeting:
•Ms.
Banner would fill the
vacancy resulting from the increase in Board size;
•25%
of our Board would be female;
•Three
out of eight of our trustees would be female/minority;
and
•88%
of our Board would be comprised of independent
trustees.
Trustees
The following table sets forth the names and biographical
information concerning each of our trustee nominees.
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Name
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Principal Occupation
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Served as Trustee Since
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Age
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Jennifer S. Banner1
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Executive Director, University of Tennessee Haslam College of
Business Forum for Emerging Enterprises and Private
Business
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62 |
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Benjamin S. Butcher |
Chief Executive Officer, President and Chairman of the Board of
Directors, STAG Industrial, Inc. |
2014 |
68 |
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William G. Byrnes |
Retired Managing Director, Alex Brown & Sons |
2010 |
71 |
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Edward S. Civera |
Retired Chairman, Catalyst Health Solutions, Inc. |
2006 |
71 |
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Ellen M. Goitia |
Retired Partner, KPMG |
2017 |
62 |
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Paul T. McDermott |
Chairman of the Board, President and Chief Executive Officer,
WashREIT |
2013 |
60 |
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Thomas H. Nolan, Jr. |
Former Chairman of the Board and Chief Executive Officer, Spirit
Realty Capital, Inc. |
2015 |
64 |
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Vice Adm. Anthony L. Winns (RET.) |
Retired President, Latin America-Africa Region, Lockheed Martin
Corporation |
2011 |
66 |
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1 Ms. Banner was nominated to serve on the Board in March 2022 but
is not yet serving as a Trustee.
Trustee Nominees
The biographical description below for each Trustee Nominee
includes the specific experience, qualifications, attributes and
skills that led to the conclusion by the Board that such person
should serve as a trustee of WashREIT.
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JENNIFER S. BANNER
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Nominated in March 2022
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Jennifer S. Banner is the Executive Director of the University of
Tennessee Haslam College of Business Forum for Emerging Enterprises
and Private Business (since June 2019). Previously, she served as
CEO of SchaadSource, LLC, a strategic and managerial shared
services company from 2006 until April 2019; as CEO of Schaad
Companies, LLC from 2008 through 2018; and as CEO of the Schaad
Family Office from 2012 through 2018. Schaad Companies is a
privately held real estate holding company with related businesses
in residential and commercial construction, development, property
management and leasing, real estate brokerage and land investments.
Previously, Ms. Banner spent 22 years in public accounting,
practicing in the tax area with Ernst & Whinney (now Ernst
& Young LLP) in Florida and PYA, P.C. in Tennessee. Ms. Banner
has been a director of Truist Financial Corporation (NYSE: TFC),
since 2003 (presently serving as a member of the executive
committee, chair of the compensation and human capital committee,
and a member of the audit committee). She has been a member of the
board of directors of Truist Bank, since 2013. She also has been a
member of the board of directors of Uniti Group, Inc., since 2015
(presently serving as a member of the audit committee and the
governance committee). Ms. Banner is also a member of the board of
directors of CDM Smith, Inc., a global engineering and design build
construction company that is privately held, where she presently
serves as chair of the audit committee, chair of the executive
compensation committee and a member of the finance committee. She
is a past director of the Federal Reserve Bank of Atlanta
(Nashville Branch), First Virginia Banks, Inc., and First Vantage
Bank. In 2019, she was named an honorary Fellow of MIT Center for
Information Systems Research. Ms. Banner maintains an active
license as a Certified Public Accountant in the State of Tennessee,
and she holds a Master of Accountancy and Bachelor of Science in
Business Administration from the University of Tennessee. Ms.
Banner brings the following experience, qualifications, attributes
and skills to the Board:
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•General
business management and strategic planning experience from her
service as executive director the University of Tennessee Haslam
College of Business Forum for Emerging Enterprises and Private
Business and her prior service as chief executive officer of
SchaadSource, LLC;
•REIT
and real estate industry experience from her service as a director
of Uniti Group, Inc. since 2015 and her service as chief executive
of a diversified real estate holding company;
•Her
technology experience at the board level and her experience in the
construction and engineering industry; and
•Her
financial and accounting acumen from her over 22 years in public
accounting and her extensive experience serving on a wide range of
boards.
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BENJAMIN S. BUTCHER
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Served as Trustee since 2014
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Benjamin S. Butcher serves as the Chief Executive Officer,
President and Chairman of the Board of Directors of STAG
Industrial, Inc., a position he has held since July 2010. Prior to
the formation of STAG Industrial, Inc., Mr. Butcher oversaw the
growth of STAG Capital Partners, LLC and its affiliates, serving as
a member of their Board of Managers and Management Committees, from
2003 to 2011. From 1999 to 2003, Mr. Butcher was engaged as a
private equity investor in real estate and technology. From 1997 to
1998, Mr. Butcher served as a Director at Credit Suisse First
Boston, where he sourced and executed transactions for the
Principal Transactions Group (real estate debt and equity). From
1993 to 1997, he served as a Director at Nomura Asset Capital,
where he focused on marketing and business development for its
commercial mortgage-backed securities group. Mr. Butcher brings the
following experience, qualifications, attributes and skills to the
Board:
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•General
business management and strategic planning experience from his
service as chief executive of STAG Industrial, Inc. and his
previous service with STAG Capital Partners, LLC and its
affiliates;
•REIT
industry experience from his service as chief executive of STAG
Industrial, Inc. since July 2010;
•Real
estate investment banking and capital markets experience from his
five years as an investment banker with Credit Suisse First Boston
and Nomura Asset Capital; and
•Financial
and accounting acumen from his five years in investment banking,
his experience as a private equity investor and with STAG Capital
Partners, LLC, and his service as a public company executive with
STAG Industrial, Inc.
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WILLIAM G. BYRNES
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Served as Trustee since 2010
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William G. Byrnes has been a private investor since 2001. He was on
the Board of Directors of CapitalSource Inc., a commercial lender
operating principally through its subsidiary CapitalSource Bank
from 2003 until its sale in April 2014, serving in various
capacities including Presiding Independent Director, Chairman of
the Audit Committee and, most recently, Chairman of the Board. He
founded, and was Managing Member of, Wolverine Partners, LLC, that
operated MUTUALdecision, a mutual fund research business, from
September 2006 to October 2012. Mr. Byrnes was co-founder of
Pulpfree d/b/a BuzzMetrics,
a consumer-generated media research and marketing firm, and served
as its Chairman from June 1999 until its sale in September 2005. He
was on the Board of Directors and chairman of the Audit Committee
of LoopNet, Inc., an information services provider to the
commercial real estate industry, from September 2006 until its sale
in April 2012. Mr. Byrnes spent 17 years with Alex Brown &
Sons, most recently as a Managing Director and head of the
investment banking financial institutions group. He has been a
full-time and adjunct professor and member of the Board of Regents
at Georgetown University and currently sits on its Entrepreneurship
Advisory Group. Mr. Byrnes brings the following experience,
qualifications, attributes and skills to the Board:
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•Real
estate investment banking and capital markets experience from his
17 years as an investment banker with Alex Brown &
Sons;
•REIT
industry experience from his involvement over the last 15+ years as
an independent director of three publicly-traded REITs and an
institutional fund focused on investing in REITs;
•Retail
and residential real estate industry experience from his
involvement as an independent director of Sizeler Property
Investors from 2002 to 2006;
•Financial
and accounting acumen from his 18 years in investment banking and
his service as a public company director; and
•General
familiarity with D.C. area real estate by virtue of living and
working in the Washington, D.C./Baltimore corridor for more than 40
years.
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EDWARD S. CIVERA
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Served as Trustee since 2006
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Edward S. Civera served as the Chairman of the Board of Catalyst
Health Solutions, Inc., a publicly traded pharmacy benefit
management company (formerly known as HealthExtras, Inc.), from
2005 until his retirement in December 2011. In 2012, he served as a
senior advisor to management and the Board of Directors of Catalyst
Health Solutions in connection with the sale of the company. Mr.
Civera also served as Chairman of the MedStar Health System, a
multi-institutional healthcare organization, until his retirement
from the board in November 2013. From 1997 to 2001, Mr. Civera was
the Chief Operating Officer and Co-Chief Executive Officer of
United Payors & United Providers, Inc.
("UP&UP"), a publicly-traded healthcare company that was sold
in 2000. Prior to that, Mr. Civera spent 25 years with Coopers
& Lybrand (now PricewaterhouseCoopers LLP), most recently as
Managing Partner, focused on financial advisory and auditing
services. Mr. Civera is a Certified Public Accountant. Mr. Civera
brings the following experience, qualifications, attributes and
skills to the Board:
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•General
business management and strategic planning experience from his ten
years as a public company chief executive or chairman at UP&UP
and Catalyst Health Solutions;
•REIT
industry experience from his involvement as an independent director
of The Mills Corporation from 2005 to 2006 leading its
reorganization and sale as Chairman of the Special Committee and
member of the Executive Committee;
•Executive
and real estate industry experience from his involvement in real
estate matters as Chairman of MedStar Health;
•Financial
and accounting acumen from his 25 years in public accounting and
his service as a public company executive; and
•General
familiarity with D.C. area real estate by virtue of living and
working in the Washington D.C./Baltimore corridor for more than 25
years.
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ELLEN M. GOITIA
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Served as Trustee since 2017
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Ellen M. Goitia is a Certified Public Accountant and served as the
partner-in-charge for KPMG LLP’s ("KPMG") Chesapeake Business Unit
Audit practice and a member of the firm’s audit leadership team
from October 2011 until her retirement in May 2016. As the
partner-in-charge of the Chesapeake Business Unit Audit practice,
Ms. Goitia had ultimate operational oversight for five offices in
Maryland, D.C. and Virginia, with responsibilities including
business unit financial performance, resource management, human
resources, quality client service, and risk management. Ms. Goitia
was admitted to the KPMG partnership in 1993 and had more than 30
years of experience as a professional with the
firm, including experience as lead audit partner for a variety of
publicly traded and private companies. She has served clients on a
wide range of accounting and operational issues, public security
issuances and strategic corporate transactions. Ms. Goitia was a
speaker, panelist and moderator for KPMG’s Audit Committee
Institute as well as for other governance programs external to
KPMG. In addition, Ms. Goitia served as an independent member of
the Nominating Committee of KPMG’s Board of Directors from 2009
until 2011 and has served on several nonprofit organizations’
boards. Ms. Goitia brings the following experience, qualifications,
attributes and skills to the Board:
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•General
business management and strategic planning experience from her 5
years as the partner-in-charge of the Chesapeake Business Unit
Audit Practice of KPMG and over 30 years as a professional at
KPMG;
•Understanding
of and familiarity with public companies and public company boards
from her service as lead audit engagement partner at a major
accounting firm;
•Public
company accounting, financial statements and corporate finance
expertise from over 20 years of service as lead audit engagement
partner at a major accounting firm; and
•General
familiarity with D.C. area real estate by virtue of living and
working in the Washington, D.C. region for more than 35
years.
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PAUL T. MCDERMOTT
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Served as Trustee since 2013
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Paul T. McDermott was elected to the Board of Trustees and named
President and Chief Executive Officer of WashREIT in October 2013.
Following the 2018 Annual Meeting, Mr. McDermott became the
Chairman of the Board of Trustees of WashREIT. Prior to joining
WashREIT, he was Senior Vice President and Managing Director for
Rockefeller Group Investment Management Corp., a wholly owned
subsidiary of Mitsubishi Estate Co., Ltd. from June 2010 to
September 2013. Prior to joining Rockefeller Group, he served from
2006 to 2010 as Principal and Chief Transaction Officer at PNC
Realty Investors. Between 2002 and 2006, Mr. McDermott held two
primary officer roles at Freddie Mac -- Chief Credit Officer of the
Multifamily Division and Head of Multifamily Structured Finance and
Affordable Housing. From 1997 to 2002, he served as Head of the
Washington, D.C. Region for Lend Lease Real Estate Investments. Mr.
McDermott brings the following experience, qualifications,
attributes and skills to the Board:
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•General
business management and strategic planning experience from his
service as chief executive of WashREIT and his previous service as
Senior Vice President of Rockefeller Group;
•Office,
retail and residential real estate industry operating and
investment experience from his experience as Senior Vice President
of Rockefeller Group, Principal and Chief Transaction Officer at
PNC Realty Investors and Chief Credit Officer of the Multifamily
Division of Freddie Mac;
•Office
and residential development experience from his experience as Head
of Washington, D.C. Region for Lend Lease Real Estate Investments;
and
•Extensive
familiarity with D.C. area real estate by virtue of living and
working in the Washington, D.C. region for more than 55
years.
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THOMAS H. NOLAN, JR.
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Served as Trustee since 2015
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Thomas H. Nolan, Jr. previously served as Chairman of the Board of
Directors and Chief Executive Officer of Spirit Realty Capital,
Inc. (NYSE: SRC) from September 2011 until May 2017. Mr. Nolan
previously worked for General Growth Properties, Inc. (“GGP”),
serving as Chief Operating Officer from March 2009 to December 2010
and as President from October 2008 to December 2010. He also served
as a member of the board of directors of GGP from 2005 to 2010.
From July 2004 to February 2008, Mr. Nolan served as a Principal
and Chief Financial Officer of Loreto Bay Company, the developer of
the Loreto Bay master planned community in Baja, California. From
October 1984 to July 2004, Mr. Nolan held various financial
positions with AEW Capital Management, L.P., a national real estate
investment advisor, and from 1998 to 2004, he served as Head of
Equity Investing and as President and Senior Portfolio Manager of
The AEW Partners Funds. Mr. Nolan currently serves on the Board of
Directors of Modiv Inc. (formerly known as RW Holdings NNN REIT).
Mr. Nolan brings the following experience, qualifications,
attributes and skills to the Board:
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•General
business management and strategic planning experience from his
service as chief executive of Spirit Realty Capital, Inc. and his
previous service with GGP;
•REIT
industry experience from his service as chief executive of Spirit
Realty Capital, Inc. and his previous service with
GGP;
•Real
estate asset management experience in multiple asset classes from
his 20 years with AEW Capital Management, L.P.; and
•Financial
and accounting acumen from his 20 years with AEW Capital
Management, L.P. and his previous service with GGP and as chief
executive of Spirit Realty Capital, Inc.
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VICE ADM. ANTHONY L. WINNS (RET.)
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Served as Trustee since 2011
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Vice Adm. Anthony L. Winns (RET.) most recently served as
President, Latin America-Africa Region, Lockheed Martin Corporation
(“Lockheed”), a position he held from August 2018 until his
retirement in November 2021. Between December 2012 and August 2018,
Mr. Winns was President, Middle East-Africa Region at Lockheed. Mr.
Winns served as Vice President, International Maritime Programs at
Lockheed from October 2011 to December 2012. Between July 2011 and
October 2011, Mr. Winns was a defense industry consultant. Mr.
Winns retired in June 2011 after 32 years of service in the United
States Navy. He served as Naval Inspector General from 2007 to his
retirement. From 2005 to 2007, Mr. Winns served as Acting Director
and Vice Director of Operations on the Joint Chiefs of Staff. From
2003 to 2005, Mr. Winns served as Deputy Director, Air Warfare
Division for the Chief of Naval Operations. Prior to 2003, Mr.
Winns served in other staff and leadership positions in Washington,
D.C., including at the Bureau of Naval Personnel. He also served as
commanding officer of several major commands, including the Pacific
Patrol/Reconnaissance task force, the USS Essex, an amphibious
assault carrier, and a naval aircraft squadron. Mr. Winns also
serves as a director on the boards of CareSource and the Navy
Mutual Aid Association. Mr. Winns brings the following experience,
qualifications, attributes and skills to the Board:
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•General
enterprise management and strategic planning experience from his 10
years of service as a commanding officer of various military units
(including a naval vessel) and 11 years of service in senior staff
positions in the Pentagon;
•Government
contracting experience from his three years of service managing
U.S. Navy procurement programs as Deputy Director, Air Warfare
Division for the Chief of Naval Operations;
•Extensive
operations and management experience from his 16 years of service
in staff positions in the Pentagon and service as President, Middle
East-Africa and Latin America-Africa Regions, Lockheed Martin
Corporation; and
•General
familiarity with D.C. area real estate by virtue of living and
working in the Washington, D.C. region for more than 25
years.
Board Governance
Leadership Structure
The Board has concluded that WashREIT should maintain a Board
leadership structure in which either the Chairman or a lead trustee
is independent under the rules of the NYSE. As a result, the Board
adopted the following Corporate Governance Guideline setting forth
this policy:
The Board annually elects one of its trustees as Chairman of the
Board. The Chairman of the Board may or may not be an individual
who is independent under the rules of the NYSE (and may or may not
be the same individual as the Chief Executive Officer). At any time
that the Chairman of the Board is not an individual who is
independent under the rules of the NYSE, the Board will appoint a
Lead Independent Trustee elected by the independent trustees. The
current Chairman of the Board is the Chief Executive Officer and is
not independent under the rules of the NYSE. Accordingly, the Board
has appointed a Lead Independent Trustee. The Lead Independent
Trustee has authority to: (i) preside at all meetings of the Board
at which the Chairman of the Board is not present, including
executive sessions of the independent trustees; (ii) serve as a
liaison between the Chairman of the Board and the independent
trustees; (iii) approve information sent to the Board; (iv) approve
meeting agendas for the Board; (v) approve meeting schedules to
assure that there is sufficient time for discussion of all agenda
items; (vi) call meetings of the independent trustees; and (vii) if
requested by major shareholders, consult and directly communicate
with such shareholders.
The Board believes that the leadership structure described in our
Corporate Governance Guidelines is appropriate because it ensures
significant independent Board leadership regardless of whether the
Chairman is independent under the rules of the NYSE. Currently, our
Chairman of the Board, President and Chief Executive Officer is
Paul T. McDermott, and Edward S. Civera serves as our Lead
Independent Trustee.
The Board recognizes that one of its key responsibilities is to
evaluate and determine the optimal leadership structure for the
Board in order to provide independent oversight of management. The
Board understands that there is no single generally accepted
approach to providing Board leadership and the appropriate Board
leadership structure may vary as circumstances warrant. Consistent
with this understanding, our independent trustees periodically
consider the Board’s leadership structure. The Board believes that
combining the Chairman and Chief Executive Officer roles is an
appropriate corporate governance structure for WashREIT at this
time because it utilizes Mr. McDermott’s extensive experience and
knowledge regarding WashREIT’s business segments while still
providing for effective independent leadership of our Board and
WashREIT through a Lead Independent Trustee.
Independence
Under NYSE rules, a majority of the Board must qualify as
“independent.” To qualify as “independent,” the Board must
affirmatively determine that the trustee has no material
relationship with us (either directly or as a partner, shareholder
or officer of an organization that has a relationship with us). The
Board has determined that all Trustee Nominees, with the exception
of Mr. McDermott, are “independent,” as that term is defined in the
applicable NYSE listing standards.
The Board has adopted a categorical standard that a member of the
Board serving as an outside director, a non-executive officer
and/or an employee of a tenant or vendor of WashREIT (but in any
case holding less than 1% of the stock of such tenant or vendor)
will not impair the trustee’s status as an independent trustee or
independent audit committee member if (i) the trustee does not
negotiate or approve the lease or vendor contract with WashREIT in
his or her capacity with such tenant or vendor and (ii) if the
trustee is a non-executive officer and/or an employee of such
tenant or vendor, such tenant or vendor has not made payments to
WashREIT, or received payments from WashREIT, in an amount which,
in any of the last three fiscal years, exceeds the greater of $1
million or 2% of either party’s consolidated gross
revenues.
Risk Oversight
One of the key functions of the Board is informed oversight of our
risk management process. As an initial matter, the Board considers
actual risk monitoring and management to be a function
appropriately delegated to WashREIT management, with the Board and
its committees functioning in only an oversight role.
•Our
Board administers this oversight function directly, with support
from its three standing committees, the Audit Committee,
Compensation Committee and the Corporate Governance/Nominating
Committee, each of which addresses risks specific to its respective
areas of oversight. The Board coordinates all risk oversight
activities of the Board and its committees, including appropriate
coordination with WashREIT’s business strategy. Additionally the
Board is responsible for review and oversight of the Company’s
cybersecurity risks and the programs and steps implemented by
management to assess, manage and mitigate any such
risks.
•The
Audit Committee oversees material financial reporting risk and risk
relating to REIT non-compliance, as well as the steps that
management has taken to monitor and control exposure to such risks.
The Audit Committee also monitors compliance with legal and
regulatory requirements and oversees the performance of our
internal audit function. The Audit Committee works in coordination
with the Board and periodically reports any findings to the
Board.
•The
Compensation Committee oversees financial risk, financial reporting
risk and operational risk, in each case arising from WashREIT’s
compensation plans, as well as the steps that management has taken
to monitor and control exposure to such risks. The Compensation
Committee also seeks to ensure that compensation plans are designed
with an appropriate balance of risk and reward in relation to the
Company’s overall business strategy and that the plans do not
encourage excessive or
unnecessary risk-taking behavior. The Compensation Committee also
reviews compensation risk disclosure to the extent required under
applicable NYSE rules. The Compensation Committee works in
coordination with the Board and periodically reports any findings
to the Board.
•The
Corporate Governance/Nominating Committee oversees executive
succession risk and Board function risk, as well as the steps that
management has taken to monitor and control exposure to such risks.
The Corporate Governance/Nominating committee also oversees risks
relating to environmental and sustainability matters, corporate
social responsibility matters and human capital matters. The
Corporate Governance/Nominating Committee works in coordination
with the Board and periodically reports any findings to the
Board.
•The
Board oversees all other material risks applicable to WashREIT,
including operational, cybersecurity, catastrophic and financial
risks that may be relevant to WashREIT’s business.
Under its policy, the Board also involves the Audit Committee in
its risk oversight functions as required by applicable NYSE
rules.
Meetings
The Board held 14 meetings in 2021. During 2021, each incumbent
trustee attended at least 75% of the aggregate of the total number
of meetings of the Board and the total number of meetings of all
committees of the Board on which he or she served (during the
periods that he or she served). Each member of the Board attended
the Annual Meeting in 2021. The Board does not have a formal
written policy requiring trustees to attend the Annual Meeting,
although trustees have traditionally attended.
WashREIT’s trustees who qualify as “non-management” within the
meaning of the NYSE rules meet at regularly scheduled executive
sessions without management participation. The sessions are
presided over by the Lead Independent Trustee. In 2021, the Board
met in executive session without the Chairman, President and Chief
Executive Officer seven times.
Shareholder Outreach and Engagement
We value the views of our shareholders and
regularly
solicit input from them in order
to better understand their perspectives on our Company,
including our performance, capital allocation strategy, and matters
related to corporate governance and corporate social
responsibility. Our commitment to understanding the perspectives of
our shareholders facilitates alignment of the interests of our
shareholders and our Company and helps inform the Board’s
decision-making. During 2021, our executive management team
participated in numerous investor outreach events, primarily in the
form of virtual conferences, investor presentations, and individual
meetings with investors throughout the year. We
view investor engagement as a critical component of sound corporate
governance and long-term shareholder value creation and we remain
committed to maintaining a frequent and open dialogue with our
shareholder base.
Committee Governance
Our Board has three standing committees, an Audit Committee, a
Compensation Committee and a Corporate Governance/Nominating
Committee. The membership and the function of each of these
committees are described below:
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Audit
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Compensation
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Corporate Governance/Nominating
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Benjamin S. Butcher
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William G. Byrnes
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Edward S. Civera
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Ellen M. Goitia
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Chair
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Thomas H. Nolan, Jr.
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Chair
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Vice Adm. Anthony L. Winns (RET)
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Chair
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Number of meetings held during 2021
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5 |
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6 |
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4 |
Audit Committee
All members of the Audit Committee are, and were during 2021,
“independent” under NYSE rules. The Board has determined that each
member of the Audit Committee qualifies as an audit committee
financial expert, as that term is defined in the rules of the
SEC.
The Audit Committee operates pursuant to a charter that was
approved by the Board and that is reviewed and reassessed at least
annually. The Audit Committee’s oversight responsibility includes
oversight relating to: (i) the integrity of WashREIT’s consolidated
financial statements and financial reporting process; (ii)
WashREIT’s systems of disclosure controls and procedures, internal
control over financial reporting and other financial information
provided by WashREIT; (iii) WashREIT’s compliance with financial,
legal and regulatory requirements; (iv) the annual independent
audit of WashREIT’s financial statements, the engagement and
retention of the registered independent public accounting firm and
the evaluation of the qualifications, independence and performance
of such independent public accounting firm; (v) the role and
performance of WashREIT’s internal audit function; and (vi) the
fulfillment of the other responsibilities of the Audit Committee
set forth in its charter, including overseeing certain financial
risks, as discussed above, and considering potential related party
transactions, as discussed below.
The Audit Committee assists the Board in oversight of financial
reporting, but the existence of the Audit Committee does not alter
the responsibilities of WashREIT’s management and the independent
accountant with respect to the accounting and control functions and
financial statement presentation. For a more detailed description
of the Audit Committee’s duties and responsibilities, please refer
to the “Audit Committee Report” below in this Proxy Statement. The
Audit Committee’s charter is available on our website,
www.washreit.com,
under the heading “Investors” and subheading “Corporate Governance
- Governance Documents,” and upon written request.
Compensation Committee
All members of the Compensation Committee are, and were in 2021,
“independent” under NYSE rules. The Compensation Committee operates
pursuant to a charter that was approved by the Board and that is
reviewed and reassessed at least annually. The Compensation
Committee’s responsibilities include, among other duties: (i)
discharging responsibilities relating to compensation of WashREIT’s
Chief Executive Officer, other executive officers and trustees,
taking into consideration, among other factors, any shareholder
vote on compensation; (ii) implementing and administering
WashREIT’s compensation plans applicable to executive officers;
(iii) overseeing and assisting WashREIT in preparing the
Compensation Discussion and Analysis for inclusion in WashREIT’s
proxy statement and/or Annual Report on Form 10-K; (iv) providing
for inclusion in WashREIT’s proxy statement a description of the
processes and procedures for the consideration and determination of
executive officer and trustee compensation; and (v) preparing and
submitting for inclusion in WashREIT’s proxy statement and/or
Annual Report on Form 10-K a Compensation Committee Report. The
Compensation Committee also engages in risk oversight, as discussed
above, and reviews potential perquisites and benefit policies for
executives.
The Compensation Committee’s charter is available on our
website,
www.washreit.com,
under the heading “Investors” and subheading “Corporate Governance
- Governance Documents,” and upon written request.
Corporate Governance/Nominating Committee
All members of the Corporate Governance/Nominating Committee are,
and were in 2021, “independent” under NYSE rules. The Corporate
Governance/Nominating Committee operates pursuant to a charter that
was approved by the Board and that is reviewed and reassessed at
least annually.
The Corporate Governance/Nominating Committee’s responsibilities
include, among other duties: (i) to identify, recruit and recommend
to the full Board qualified candidates for nomination by the Board
to be elected as trustees by the Company’s shareholders at the
annual meeting of shareholders, or to fill Board vacancies
consistent with criteria approved by the Board; (ii) to develop and
recommend to the Board a set of corporate governance guidelines
applicable to WashREIT, and implement and monitor such guidelines
as adopted by the Board; (iii) to oversee the Board’s compliance
with financial, legal and regulatory requirements and its ethics
program as set forth in WashREIT’s Code of Business Conduct and
Ethics; (iv) to review and make recommendations to the Board on
matters involving the general operation of the Board, including the
size and composition of the Board and the structure and composition
of Board committees; (v) to recommend to the Board nominees for
each Board committee; (vi) to periodically, but no less than
annually, facilitate the assessment of the Board’s performance, as
required by applicable law, regulations and NYSE corporate
governance listing standards; (vii) to oversee the Board’s
evaluation of management; (viii) assist management in the
preparation of disclosure regarding trustee independence and the
operations of the Corporate Governance/Nominating Committee as
required by the SEC to be included in the Company’s annual proxy
statement; and (ix) to consider corporate governance issues that
may arise from time to time and make recommendations to the Board
with respect thereto. The Corporate Governance/Nominating Committee
shall also oversee, and periodically review and discuss with
management and the Board, WashREIT’s strategies, activities and
risks relating to environmental and sustainability
matters,
corporate social responsibility matters and human capital matters
and engage in risk oversight, as discussed above.
The Corporate Governance/Nominating Committee’s charter is
available on our website,
www.washreit.com,
under the heading “Investors” and subheading “Corporate Governance
- Governance Documents,” and upon written request.
Trustee Nominee Consideration
Selection Process
The Corporate Governance/Nominating Committee’s process for the
recommendation of trustee candidates is described in our Corporate
Governance Guidelines. Set forth below is a general summary of the
process that the Corporate Governance/Nominating Committee
currently utilizes for the consideration of trustee candidates. The
Corporate Governance/Nominating Committee may, in the future,
modify or deviate from this process in connection with the
selection of a particular trustee candidate.
•The
Corporate Governance/Nominating Committee develops and maintains a
list of potential candidates for Board membership on an ongoing
basis. Corporate Governance/Nominating Committee members and other
Board members may recommend potential candidates for inclusion on
such list. In addition, the Corporate Governance/Nominating
Committee, in its discretion, may seek potential candidates from
organizations, such as the National Association of Corporate
Directors, that maintain databases of potential candidates, or
engage executive search firms to assist in identifying potential
candidates. Shareholders may also put forward potential candidates
for the Corporate Governance/Nominating Committee’s consideration
by submitting candidates to the attention of the Corporate
Governance/Nominating Committee at our executive offices in
Washington, D.C. The Corporate Governance/Nominating Committee
screens all potential candidates in the same manner regardless of
the source of the recommendation.
•The
Corporate Governance/Nominating Committee reviews the attributes,
skill sets and other qualifications for potential candidates (as
discussed below) from time to time and may modify them based upon
the Corporate Governance/Nominating Committee’s assessment of the
needs of the Board and the skill sets required to meet those
needs.
•When
the Corporate Governance/Nominating Committee is required to
recommend a candidate for nomination for election to the Board at
an annual or special meeting of shareholders, or otherwise expects
a vacancy on the Board to occur, it commences a candidate selection
process by reviewing all potential candidates against the current
attributes, skill sets and other preferred qualifications in order
to determine whether a candidate is suitable for Board membership.
This review may also include an examination of publicly available
information and consideration of the NYSE independence
requirements, the number of boards on which the candidate serves,
the
possibility of interlocks, other requirements or prohibitions
imposed by applicable laws, regulations or WashREIT policies and
practices, and any actual or potential conflicts of interest. The
Corporate Governance/Nominating Committee then determines whether
to remove any candidate from consideration as a result of the
foregoing review. Thereafter, the Corporate Governance/Nominating
Committee determines a proposed interview list from among the
remaining candidates and recommends such interview list to the
Board.
•Following
the Board’s approval of the interview list, the Chair of the
Corporate Governance/Nominating Committee or, at his or her
discretion, other trustees, interview the potential candidates on
such list. After the completion of candidate interviews, the
Corporate Governance/Nominating Committee determines a priority
ranking of the potential candidates on the interview list and
recommends such priority ranking to the Board.
•Following
the Board’s approval of the priority ranking, the Chair of the
Corporate Governance/Nominating Committee or, at his or her
discretion, other trustees, contact the potential candidates based
on their order in the priority ranking. When a potential candidate
indicates his or her willingness to accept nomination to the Board,
the recommendation process is substantially complete. Subject to a
final review of eligibility under WashREIT policies and applicable
laws and regulations using information supplied directly by the
candidate, the Corporate Governance/Nominating Committee then
recommends the candidate for nomination.
The Corporate Governance/Nominating Committee’s minimum
qualifications and specific qualities and skills required for
trustees are also set forth in our Corporate Governance Guidelines.
Our Corporate Governance Guidelines currently provide that each
trustee candidate, at a minimum, should possess the following
attributes: integrity, trustworthiness, business judgment,
credibility, collegiality, professional achievement,
constructiveness and public awareness. Our Corporate Governance
Guidelines also provide that, as a group, the independent trustees
should possess the following skill sets and characteristics:
financial acumen equivalent to the level of a public company chief
financial officer or senior executive of a capital market,
investment or financial services firm; operational or strategic
acumen germane to the real estate industry; public and/or
government affairs acumen; corporate governance acumen, gained
through service as a senior officer or director of a publicly-owned
corporation or comparable academic or other experience; and
diversity in terms of age, race, gender, ethnicity, geographic
knowledge, industry experience and expertise, board tenure and
culture. Additionally, our bylaws provide that no person shall be
nominated for election as a trustee after his or her
72nd
birthday, except under circumstances set forth in the
bylaws.
As discussed above, Diversified Search, an executive search firm,
was retained in 2021 to assist with identifying potential trustee
candidates. All potential candidates were evaluated based on the
criteria established for potential trustees as listed above. The
Board believes Ms. Banner meets the established criteria and is the
best qualified candidate for election to the Board. Ms. Banner is a
new nominee for election to the Board this year, and
her
nomination was recommended by the Corporate Governance/Nominating
Committee and approved by the Board in March 2022.
Diversity Policy
The Board maintains a policy with regard to consideration of
diversity in identifying trustee nominees. Consistent with this
policy, the Corporate Governance/Nominating Committee specifically
considers diversity as a factor in the selection of trustee
nominees. The Board believes that the best decisions can be made
when a variety of viewpoints contribute to the process. As noted
above, the Board defines diversity in our Corporate Governance
Guidelines in terms of age, race, gender, ethnicity, geographic
knowledge, industry experience and expertise, board tenure and
culture.
The Board and the Corporate Governance/Nominating Committee both
assess the diversity policy to be effective insofar as it has been
actively incorporated into discussions of the Corporate
Governance/Nominating Committee with respect to Board membership
occurring since the policy was adopted.
Related Party Transactions Policy
Our Board has adopted a written policy regarding transactions with
related persons, which we refer to as our “related party
transactions policy.” Our related party transactions policy
requires that a “related party,” which is defined as (i) any person
who is or was a trustee, nominee for trustee, or executive officer
of the Company at any time since the beginning of the last fiscal
year, even if such person does not presently serve in that role;
(ii) any person known by the Company to be the beneficial owner of
more than 5% of the Company’s
common shares when the related party transaction in question is
expected to occur or exist (or when it occurred or existed); and
(iii) any person who is or was an immediate family member of any of
the foregoing when the related party transaction in question is
expected to occur or exist (or when it occurred or existed), must
promptly disclose any “related party transaction” (defined as any
transaction directly or indirectly involving any related party that
is required to be disclosed under Item 404(a) of Regulation S-K) to
the General Counsel. Related party transactions must be approved or
ratified by either the Audit Committee or the full
Board.
The policy provides that the Audit Committee or the full Board
shall review transactions subject to the policy and decide whether
to approve or ratify those transactions. In evaluating whether a
transaction may be a Related Party Transaction, the Board or the
Audit Committee may consider such factors as it deems appropriate,
which factors may include, without limitation:
•the
related party’s interest in the related party
transaction;
•the
approximate dollar value of the amount involved in the related
party transaction;
•whether
the transaction was undertaken in the ordinary course of business
of WashREIT;
•whether
the transaction with the related party is proposed to be, or was,
entered into on terms no less favorable to the Company than terms
that could have been reached with an unrelated third
party;
•the
purpose of, and the potential benefits to WashREIT of, the
transaction; and
•any
other information regarding the related party transaction or the
related party in the context of the proposed transaction that would
be material to investors in light of the circumstances of the
particular transaction.
There were no reportable related-party transactions in
2021.
Communications with the Board
The Board provides a process for shareholders and other interested
parties to send communications to the entire Board or to any of the
trustees. Shareholders and interested parties may send these
written communications c/o Corporate Secretary, Washington Real
Estate Investment Trust, 1775 Eye Street, NW, Suite 1000,
Washington, D.C. 20006. All communications will be compiled by the
Corporate Secretary and submitted to the Board or the Lead
Independent Trustee on a periodic basis.
Corporate Governance Guidelines
WashREIT has adopted Corporate Governance Guidelines. Our Corporate
Governance Guidelines, as well as the Committee Charters, are
available on our website,
www.washreit.com,
under the heading “Investors” and subheading “Governance -
Governance Documents,” and upon written request.
Code of Business Conduct and Ethics
WashREIT has adopted a Code of Business Conduct and Ethics that
applies to all of its trustees, officers and employees. The Code of
Business Conduct and Ethics is available on our website,
www.washreit.com,
under the heading “Investors” and subheading “Governance -
Governance Documents,” and available upon written request. WashREIT
intends to post on our website any amendments to, or waivers from,
the Code of Business Conduct and Ethics promptly following the date
of such amendment or waiver.
Trustee Compensation
General
Periodically, our Compensation Committee reviews, with advice from
Ferguson Partners Consulting (“FPC”), our independent compensation
consultant, the compensation for our trustees. Our trustee
compensation was last revised in 2019 and took effect immediately
following the 2020 Annual Meeting. Under our trustee compensation
program, each non-employee trustee receives an annual cash retainer
of $55,000. The Lead Independent Trustee is entitled to an
additional annual cash retainer of $50,000. Each non-employee
trustee who serves as a chair of one of the standing committees of
the Board of Trustees, and each non-chair member of a standing
committee, receives an additional retainer as follows:
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Committee Chair |
Annual Cash Chair Retainer |
Audit Committee |
$20,000 |
Compensation Committee |
$15,000 |
Corporate Governance/Nominating Committee |
$14,000 |
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Non-Chair Committee Member |
Annual Cash Committee Retainer |
Audit Committee |
$10,000 |
Compensation Committee |
$7,500 |
Corporate Governance/Nominating Committee |
$7,500 |
In addition, each of our non-employee trustees also receives an
annual $100,000 common share grant, 50% of which is awarded on
December 15 of each calendar year with the remaining 50% awarded on
the earlier of the date of the annual meeting of shareholders or
May 15. The number of common shares is determined by the closing
price of the common shares on the date of grant.
No additional fees are paid to any trustee for their attendance at
any Board or committee meeting.
WashREIT has adopted a non-qualified deferred compensation plan for
non-employee trustees. The plan allows any non-employee trustee to
defer a percentage or dollar amount of his or her cash compensation
and/or all of his or her share compensation. Cash compensation
deferred is credited with interest equivalent to the weighted
average interest rate on WashREIT’s fixed-rate bonds as of December
31 of each respective calendar year. A non-employee trustee may
alternatively elect to designate that all of his or her annual
board retainer and/or all of his or her share compensation be
converted into restricted share units (“RSUs”) at the market price
of common shares as of the end of the applicable quarter. The RSUs
are credited with an amount equal to the corresponding dividends
paid on WashREIT’s common shares. Following a trustee’s separation
from service, the deferred compensation plus earnings can be paid
either in a lump sum or, in the case of deferred cash compensation
only, in installments pursuant to a prior election of the trustee.
Compensation deferred into RSUs is paid in the form of shares. Upon
a trustee’s death, the trustee’s beneficiary will receive a lump
sum payout of any RSUs in the form of shares, and any deferred cash
compensation will be paid in accordance with the trustee’s prior
election either as a lump sum or in installments. The plan is
unfunded and payments are to be made from general assets of
WashREIT.
Trustee Ownership Policy
The Board has adopted a trustee share ownership policy for
non-employee trustees. Under the policy, each trustee is
required to retain an aggregate number of common shares the value
of which must equal at least five times the annual cash retainer at
the time of their election to the board.
In order to calculate the required number of shares, the annual
cash retainer at the time of a trustee’s election (or, if later,
the policy implementation date of July 23, 2014) is multiplied by
five, with the resulting product then being divided by the average
closing price for the 60 days prior to the date of election (or
appointment) (or, if later, the
policy implementation date). Each non-employee trustee is required
to meet the threshold within five years after his or her initial
election to the Board. Trustees whose initial election was more
than five years before the policy implementation date were required
to have met their ownership goal on the policy implementation date
(and WashREIT believes all such trustees did, in fact, meet their
ownership goal on the policy implementation date). The aggregate
number of common shares required to be held by each trustee is
determined based on the market value of common shares over the 60
trading days prior to the first date of election (or appointment),
as applicable. Once established, a trustee’s common share ownership
goal will not change because of changes in his or her annual
retainer or fluctuations in WashREIT’s common share
price.
In order to effectuate the foregoing policy, common shares received
by trustees as compensation vest immediately but are restricted in
transfer so long as the trustee serves on the Board pursuant to an
additional Board-adopted policy. As a result of the foregoing, our
Board members may only sell their common shares received as
compensation for Board service after the conclusion of their
service on the Board. We believe this transfer restriction strongly
promotes the alignment of our Board members’ interests with the
interests of our shareholders.
Trustee Compensation
Table
The following table summarizes the compensation paid by WashREIT to
our non-employee trustees who served on the Board for the fiscal
year ended December 31, 2021. All share awards are fully
vested (but subject to the transfer restriction noted above).
See
“Principal and Management Shareholders - Trustee and Executive
Officer Ownership”
on page 34 for information on each Trustee’s beneficial ownership
of shares. Mr. McDermott does not receive any compensation for his
service as a member of the Board.
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(a)
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(b)
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(c)
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(f)
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(h)
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Name
|
Fees Earned or Paid in Cash
($)
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Stock Awards1
($)
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Change in Pension Value and Nonqualified Deferred
Compensation Earnings2
($)
|
Total
($)
|
Benjamin S. Butcher
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$ |
70,000 |
$ |
99,987 |
$ |
88 |
$ |
170,075 |
William G. Byrnes
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72,500 |
99,987 |
— |
172,487 |
Edward S. Civera
|
122,500 |
99,987 |
— |
222,487 |
Ellen M. Goitia
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82,500 |
99,987 |
|
— |
182,487 |
Thomas H. Nolan, Jr.
|
80,000 |
99,987 |
— |
179,987 |
Vice Adm. Anthony L. Winns (RET.)
|
76,500 |
99,987 |
— |
176,487 |
1 Column (c) represents the total grant date fair value of all
equity awards computed in accordance with FASB ASC Topic
718.
2 Represents above market earnings on deferred compensation
pursuant to the deferred compensation plan.
Executive Officers
Set forth below is certain information regarding each of our
current executive officers as of April 1, 2022, other than Mr.
McDermott, who is both an executive officer and a trustee and whose
biographical information can be found on page 16. There are no
family relationships between any trustee and/or executive
officer.
In 2021, WashREIT had three named executive officers (“NEOs”), Paul
T. McDermott, Stephen E. Riffee and Taryn D. Fielder and had no
executive officers other than these NEOs. On February 2, 2022, Ms.
Susan Gerock became an executive officer upon her promotion to
Senior Vice President, Chief Information Officer. On February 25,
2022, Taryn D. Fielder and the Company agreed to a mutual
separation, pursuant to which Ms. Fielder tendered her resignation
as Senior Vice President, General Counsel and Corporate Secretary
of the Company, effective February 25, 2022.
Current Executive Officers
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STEPHEN E. RIFFEE
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Age 64 |
Executive Vice President and Chief Financial Officer
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Stephen E. Riffee joined WashREIT as Executive Vice President and
Chief Financial Officer-elect on February 17, 2015. Mr. Riffee then
was elected Chief Financial Officer on March 4, 2015. Prior to
joining WashREIT, Mr. Riffee served as Executive Vice President and
Chief Financial Officer for Corporate Office Properties Trust
("COPT"), an NYSE office REIT, from 2006 to February 2015. In this
role he oversaw all financial functions, including accounting,
legal department and information technology at COPT.
Between 2002 and 2006, he served as Executive Vice President and
Chief Financial Officer for CarrAmerica Realty Corporation, an
NYSE-listed office REIT.
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SUSAN L. GEROCK
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Age 55 |
Senior Vice President and Chief Information Officer
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Susan L. Gerock joined WashREIT in April 2016 as Vice President,
Information Technology and Chief Information Officer. In February
2022, Ms. Gerock was promoted to Senior Vice President, Chief
Information Officer. In such capacity, she is responsible for the
leadership, integrative management and direction for company
information systems including corporate-wide planning, budgeting
for information technologies and coordination and integration of
all company information technology and cybersecurity matters. She
has over 22 years of management and information technology
experience in commercial real estate, manufacturing, and retail.
Prior to joining WashREIT, she held various roles at COPT, her most
recent serving as Senior Vice President and Chief Information
Officer. She previously served as a Senior Information Technology
Director for CarrAmerica, an NYSE-listed office REIT and as an
Information Technology Director for Archstone-Smith.
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CORPORATE RESPONSIBILITY
2021 was a year of transformation for WashREIT—and for our
sustainability program as well. Our portfolio transformation into a
multifamily REIT (“our “Transformation”) creates the opportunity to
embed environmental, social, and governance (“ESG”) practices into
every aspect of our business, and to redefine the material ESG
priorities for a newly-focused multifamily company. While many of
our ESG goals are evolving, our commitment to prioritizing the
environmental, social, and governance activities that deliver the
most impactful results for our stakeholders remains the same.
Following the formalization of the Board’s oversight of ESG matters
in 2020, we remain focused on implementing and improving our ESG
initiatives and recognize that environmental and social matters,
together with strong corporate governance, play a critical role in
the execution of our strategy.
For more information on WashREIT’s Corporate Responsibility
initiatives and to view WashREIT’s 2021 ESG Report, visit the
Corporate Responsibility section of our website, which is available
under the “Who We Are” tab at https://www.washreit.com.
Information on or accessible through our website is not and should
not be considered part of this Proxy Statement.
Environmental Matters
Sustainable Leadership in the Multifamily Space
Mitigating energy, water, waste, and greenhouse gas emissions is an
essential part of effective property management. For the value-add
multifamily sector, which has often appeared to lack investment in
sustainability and efficiency opportunities, we are proud to say
that we are raising the bar for sustainability advancement. As the
first in the country to achieve BREEAM certification for existing
multifamily properties, we paved a new path for the Class B
multifamily space to deliver superior efficiency and sustainability
performance. Beyond the achievement of the certifications necessary
to fulfill our 2020 Green Bond Allocation requirements, we obtained
BREEAM certifications for a total of eight residential properties.
As we continue our Transformation, this achievement showcases our
commitment to bring all of our properties, including both new
acquisitions and new developments, up to WashREIT's standard for
delivering superior efficiency and sustainability performance for
our residents.
Net Zero Carbon Commitment
Establishing a path to limit our contributions to climate change is
one of the most important guideposts that we can set as a company.
We are proud of the significant energy and greenhouse gas
reductions we have achieved over the previous five years but we
believe that it is time to accelerate and reorient our reductions
to a carbon neutral path. For that reason, this year we made a
commitment to achieve net zero carbon operations in alignment with
the Urban Land Institute’s Greenprint Net Zero by 2050 Goal. This
commitment serves as confirmation that our objective of reducing
our carbon emissions will be fully integrated into our strategic
decisions across all levels and functions throughout our
Transformation and beyond. We are taking a deliberate
approach
and following a rigorous process to set our interim reduction
targets and identify the carbon reduction strategies necessary to
support these targets. Such strategies will continue to building on
our experience deploying energy efficiency and renewable energy
projects, as well as bring additional innovation to our portfolio.
This work is underway and will be further detailed in our 2022 ESG
Report which we expect to publish later this year.
Progress Against 2025 Goals
Because WashREIT is committed to the efficient and sustainable
operation of our properties for the entire lifespan of ownership,
we established energy, greenhouse gas, and waste reduction targets
to be achieved by 2025, which continues to drive year-over-year
improvement. From 2015 thru 2020 (the most recent year for which we
have complete data), we achieved a 23.9% reduction in energy use
intensity, a 30.6% reduction in greenhouse gas emissions, and
diversion of 41.9% of waste from landfills. For each of our energy,
greenhouse gas, and waste reduction targets, we are proud to report
that we have already surpassed our 2025 energy and greenhouse gas
goals and are on track to meet the waste goal more than a year
ahead of our target. While we can attribute some of the fast-paced
progress to the pandemic, we also applaud our team for their
proactive management of resources in response to office usage
levels.
Social Matters
We support our employees with a robust employee benefits program,
including a flexible vacation policy, parental leave, 401(k)
matching, tuition reimbursement, an Employee Assistance Program,
and other programs. Additionally, we have a wellness program that
offers fun, engaging challenges designed to encourage our
employees’ consistent improvement of their physical, mental, and
financial well-being. Programs we run throughout the year include
biometric screenings, personal finance check-ups, and healthy lunch
challenges.
Our technological advances have allowed our teams to work remotely
with significant flexibility, which was especially
important
during the COVID-19 pandemic.
WashREIT’s Diversity, Equity, Inclusion, and Belonging Initiative
(“DEIB”) is a long-term commitment to promote an environment where
each individual feels comfortable being their most authentic
selves. We believe diversity of backgrounds, experiences, cultures,
ethnicities, and interests leads to new ways of thinking and drives
organizational success. Our DEIB Council works closely with
WashREIT’s senior leadership team and Board of Trustees. The DEIB
Council both tracks and monitors our diversity metrics and
facilitates learning and training opportunities that include:
Diversity Speaker Series, company-wide bias and anti-racism
training, targeted recruitment and relationship development with
diverse industry groups for internships and employment
opportunities, partnerships with community-based non-profits for
volunteer activities, and administration of an inclusion and
belonging employee survey.
Corporate Governance Matters
The Board of Trustees is committed to strong corporate governance.
Our governance framework is designed to promote the long-term
interests of WashREIT and our shareholders and strengthen Board and
management accountability.
Corporate Governance Highlights
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WHAT WE DO |
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Annual Election of Trustees.
All of our Trustees stand for election annually
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Majority Voting Standard for Trustees with Trustee Resignation
Policy.
Our bylaws include a majority-voting standard for the election of
Trustees in uncontested elections. Under our Corporate Governance
Guidelines, any incumbent Trustee who fails to receive the required
vote for re-election is expected to offer to resign from our Board
of Trustees.
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Concurrent Shareholder Power to Amend our Bylaws.
Our bylaws may be amended by either our shareholders or the
Board.
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Independent Board.
Six of our existing seven Trustees and Ms. Banner are independent
and all members serving on our Audit, Compensation and Corporate
Governance/Nominating Committees are independent.
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Lead Independent Trustee.
Our Lead Independent Trustee ensures strong, independent leadership
and oversight of our Board of Trustees by, among other things,
presiding at executive sessions of the independent
Trustees.
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Board Evaluations.
Our Corporate Governance/Nominating Committee oversees annual
evaluations of our Board and its committees.
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Risk Oversight by Full Board and Committees.
A principal function of our Board is to oversee risk assessment and
risk management related to our business.
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Code of Ethics.
A robust Code of Business Conduct and Ethics is in place for our
Trustees, officers and employees.
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Clawback Policy.
Our Board has voluntarily adopted a formal clawback policy that
applies to cash and equity incentive compensation.
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Anti-Hedging and Anti-Pledging.
Our Trustees, executive officers and employees are subject to
anti-hedging and anti-pledging policies.
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Annual Say-on-Pay.
We annually submit “say-on-pay” advisory votes to shareholder for
their consideration and vote.
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Sustainability.
We strive to conduct our business in a socially responsible manner
that balances consideration of environmental and social issues with
creating long-term value for our Company and our shareholders. We
publish an annual report on the achievement of our sustainability
goals.
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No Over-boarding.
Our Corporate Governance Guidelines limit Trustee membership on
other public company boards.
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Shareholder-requested Meetings.
Our bylaws permit shareholders to request the calling of a special
meeting.
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No Poison Pill.
No Shareholder Rights Plan in effect.
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Share Ownership Policy.
We maintain a share ownership policy applicable to our trustees and
executive officers.
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PRINCIPAL AND MANAGEMENT SHAREHOLDERS
Trustee and Executive Officer Ownership
The following table sets forth certain information concerning all
common shares beneficially owned as of March 23, 2022 by each
trustee and trustee nominee, by each of the NEOs and by all current
trustees and executive officers as a group. Unless otherwise
indicated, the voting and investment powers for the common shares
listed are held solely by the named holder and/or the holder’s
spouse.
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Name
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Common Shares Owned
1
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Percentage of Total
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Jennifer S. Banner
2
|
— |
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— |
Benjamin S. Butcher
|
44,527 |
|
*
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William G. Byrnes
|
93,006 |
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*
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Edward S. Civera
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69,230 |
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*
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Taryn D. Fielder
3
|
62,724 |
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*
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Ellen M. Goitia
|
19,409 |
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*
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Paul T. McDermott
|
427,025 |
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*
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Thomas H. Nolan, Jr.
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29,916 |
|
*
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Stephen E. Riffee
|
133,439 |
|
*
|
Vice Adm. Anthony L. Winns (RET.)
|
41,141 |
|
*
|
All Trustees and Executive Officers as a group (9 persons)
4
|
886,544 |
|
1.0% |
1 Includes
common shares issuable, pursuant to vested RSUs, upon the person’s
volitional departure from WashREIT, as follows: Mr. Butcher,
44,527; Mr. Byrnes, 62,649; Mr. Nolan, 27,939; Mr. Winns, 41,141;
and all trustees and executive officers as a group,
176,256.
2 Ms. Banner is a new nominee for the
Board.
3 As previously described, Ms. Fielder
resigned effective February 25, 2022. Pursuant to SEC requirements,
her security ownership has been excluded from the “All Trustees and
Executive Officers as a group” Common Shares Owned
tally.
4 This
total includes 28,851 shares of our common stock beneficially owned
by Susan Gerock, our Senior Vice President and Chief Information
Officer, who became an executive officer in February 2022. As a
trustee nominee, Ms. Banner is not included. As a former executive,
Ms. Fielder is not included in this group.
* Less than 1%.
5% Shareholder Ownership
WashREIT, based upon Schedules 13G filed with the SEC, believes
that the following persons beneficially own more than 5% of the
outstanding common shares as of March 23, 2022.
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Name and Address of Beneficial Owner
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Amount and Nature of Beneficial Ownership
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Percentage of Class
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BlackRock, Inc.
55 East 52nd
Street
New York, NY 10055
|
15,984,446 |
1 |
18.3% |
The Vanguard Group
100 Vanguard Blvd.
Malvern, PA 19355
|
13,545,947 |
2 |
15.5% |
FMR LLC
245 Summer Street
Boston, MA 02210
|
10,618,011 |
|
3 |
12.1% |
State Street Corporation
1 Lincoln Street
Boston, MA 02111 |
4,630,567 |
|
4 |
5.3% |
T. Rowe Price Associates, Inc.
100 E. Pratt Street
Baltimore, MD 21202 |
4,344,761 |
|
5 |
5.0% |
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1 Based upon Schedule 13G/A filed on
January 27, 2022. BlackRock, Inc. (“BlackRock”) has sole
voting power with respect to 15,340,363 of these shares and sole
dispositive power with respect to 15,984,446 of these shares. The
Schedule 13G/A further indicates that the following subsidiaries of
BlackRock acquired the shares reported on the Schedule 13G/A:
BlackRock Life Limited, Aperio Group, LLC, BlackRock Advisors, LLC,
BlackRock (Netherlands) B.V., BlackRock Fund Advisors (which
beneficially owns 5% or greater of the outstanding shares of the
security class being reported on the Schedule 13G), BlackRock
Institutional Trust Company, National Association, BlackRock Asset
Management Ireland Limited, BlackRock Financial Management, Inc.,
BlackRock Japan Co., Ltd., BlackRock Asset Management Schweiz AG,
BlackRock Investment Management, LLC, BlackRock Investment
Management (UK) Limited, BlackRock Asset Management Canada Limited,
BlackRock Investment Management (Australia) Limited and BlackRock
Fund Managers Ltd.
2 Based upon Schedule 13G/A filed on
February 10, 2022. The Vanguard Group has shared voting power
with respect to 151,325 of these shares, sole dispositive power
with respect to 13,315,681 of these shares, and shared dispositive
power with respect to 230,266 of these shares.
3 Based upon Schedule 13G filed on
February 9, 2022. FMR LLC and Abigail P. Johnson. FMR, LLC has
sole voting power with respect to 3,263,331 of these shares and
sole dispositive power with respect to 10,618,011 of these shares.
Abigail P. Johnson reports sole dispositive power with respect to
10,618,011 shares. The Schedule 13G further indicated that the
following subsidiaries of FMR LLC acquired the shares reported in
the Schedule 13G: FIAM LLC, Fidelity Management & Research
Company and Strategic Advisers LLC. The schedule 13G further
indicates that Abigail P. Johnson is a director, the Chairman and
Chief Executive Officer of FMR LLC.
4 Based upon Schedule 13G/A filed on
February 14, 2022. State Street Corporation has shared voting
power with respect to 3,895,084 of these shares and shared
dispositive power with respect to 4,630,567 of these shares. The
Schedule 13G/A further indicates that the following subsidiaries of
State Street Corporation acquired the shares reported on the
Schedule 13G/A: SSGA Funds Management, Inc., State Street Global
Advisors Limited, State Street Global Advisors, Australia, Limited,
State Street Global Advisors (Japan) Co., Ltd, State Street Global
Advisors Asia Limited, State Street Global Advisors Europe Limited
and State Street Global Advisors Trust Company.
5 Based upon Schedule 13G filed on
February 14, 2022. T. Rowe Price Associates, Inc. has sole
voting power with respect to 1,457,061 of these shares and sole
dispositive power with respect to 4,344,761 of these
shares.
PROPOSAL 2: ADVISORY VOTE ON NAMED EXECUTIVE OFFICER
COMPENSATION
Description of Proposal
Pursuant to the Dodd-Frank Wall Street Reform and Consumer
Protection Act (“Dodd-Frank Act”) and Section 14A of the Securities
Exchange Act of 1934, as amended (the “Exchange Act”), we provide
our shareholders, annually, with the opportunity to vote, on an
advisory basis, on the compensation of our named executive
officers, or NEOs, as disclosed in this Proxy Statement in
accordance with the compensation disclosure rules of the SEC. This
proposal is commonly known as a say-on-pay proposal.
Please review the sections of this Proxy Statement entitled
“Compensation
Discussion and Analysis”
for additional details regarding our executive compensation
program. Please note, in particular the portion entitled
“Compensation Objectives and Components” on page 39
which
describes significant components of our executive compensation
program and actions taken by the Compensation Committee during and
with respect to the 2021 compensation year.
We are asking our shareholders to indicate their support for our
NEO compensation as described in this Proxy Statement. This
proposal gives our shareholders the opportunity to express their
views on our NEO compensation. This vote is not intended to address
any specific item of compensation, but rather the overall
compensation of our NEOs and the philosophy, policies and practices
described in this Proxy Statement. Accordingly, we are asking our
shareholders to vote FOR the following resolution at the Annual
Meeting:
“RESOLVED, that WashREIT’s shareholders approve, on an advisory
basis, the compensation of the named executive officers, as
disclosed in WashREIT’s Proxy Statement for the 2022 Annual Meeting
of Shareholders, pursuant to the compensation disclosure rules of
the Securities and Exchange Commission (Item 402 of Regulation
S-K), including the Compensation Discussion and Analysis, the
compensation tables and narrative disclosure contained in this
proxy statement.”
As provided by the Dodd-Frank Act, this vote is advisory, and
therefore not binding on WashREIT, the Board or the Compensation
Committee. However, the Board and Compensation Committee value the
views of our shareholders and, to the extent there is any
significant vote against the NEO compensation as disclosed in this
Proxy Statement, we will consider our shareholders’ concerns and
the Compensation Committee will evaluate whether any actions are
necessary to address those concerns.
Voting Matters
Under our bylaws, approval of the say-on-pay proposal requires the
affirmative vote of a majority of the votes cast. A majority of
votes cast means that the number of votes “FOR” a proposal must
exceed the number of votes “AGAINST” that proposal. Abstentions and
broker non-votes, if any, will not be counted as votes cast and
will have no effect on the result of this vote.
Notwithstanding the approval requirements set forth in the previous
paragraph, the vote remains advisory, and the Board and
Compensation Committee value the opinions of our shareholders
regardless of whether approval (as defined in the previous
paragraph) is actually obtained.
Recommendation
THE BOARD UNANIMOUSLY RECOMMENDS A VOTE “FOR”
THE APPROVAL OF THE COMPENSATION OF OUR NAMED EXECUTIVE OFFICERS,
AS DISCLOSED IN THIS PROXY STATEMENT PURSUANT TO THE COMPENSATION
DISCLOSURE RULES OF THE SEC.
COMPENSATION DISCUSSION AND ANALYSIS
Despite continued headwinds across 2021 due to the pandemic, it was
a transformational year for the Company as we successfully
completed our Transformation into a multifamily company and also
diversified outside of the Washington D.C. Metro region for the
first time in the Company's history.
We embarked on a strategic repositioning of our portfolio, with the
goal of transforming into a multifamily company and expanding
outside the Washington Metro region for the first time in our
history. In 2021, following the sale of the bulk of our office
portfolio for gross proceeds of $766.0 million and an additional
$168.3 million in retail dispositions, that Transformation is now
largely complete. Following our commercial portfolio sales, we
initiated our planned geographic expansion into the Southeast,
where we continue to grow our footprint. During this transition, we
shifted from being a diversified real estate company, with several
asset classes/property types all located in the Washington, D.C.
Metro region, to a multifamily-focused real estate company with
properties in Southeastern markets. The illustration below depicts
how we have transformed our portfolio from 2013 through the end of
2021 (based on number of assets in each class or
location).

Our transactions in the past year have also helped us realize the
following benefits:
•provided
financial flexibility to prudently invest in the high-growth
Southeastern region
•allowed
us to significantly reset our earnings growth profile and enhance
geographic diversification
•streamlined
and simplified our business model to promote sustainable
growth
•improved
our cash flow characteristics - lower volatility, lower capex and
greater growth going forward
•reduced
our net leverage
While transforming into a multifamily-focused REIT, the asset class
that we believe has the best long-term growth prospects in our
regions, and expanding outside the Washington, D.C. Metro region,
we remained focused on other key priorities, including continuous,
safe operation of our properties, supporting our tenants,
stabilizing our operating fundamentals and striving for good
corporate citizenship.
Our 2021 performance highlights include:
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Achieved record level of capital recycling
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Expanded beyond the Washington, D.C. Metro region
◦Completed
the acquisition of two properties in the Atlanta
suburbs
◦Continued
to look for opportunities in Atlanta, Georgia, Raleigh-Durham,
North Carolina, Charlotte, North Carolina and South
Carolina
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Grew our same-store residential occupancy by 1.9% over
2020
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Improved same-store blended effective lease rate growth to 8.4% in
Q4 2021 from -6.4% in Q4 2020
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Trove, our most recent ground-up multifamily development, leased up
and reached stabilized occupancy at faster pace than market
average |
R
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Re-initiated our renovation programs and completed 180
renovations |
R
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Reduced recurring capital expenditures and improved our Adjusted
funds from operations growth trajectory
◦Sold
office assets (recurring capital expenditures to Net operating
income (“NOI”) ratio of 19%)
◦Recycled
capital into multifamily assets (recurring capital expenditures to
NOI ratio of 5%)
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Preserved balance sheet amidst major capital recycling / debt
repayment |
R
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Achieved first-ever BREEAM certification for multifamily industry
in the U.S. by achieving BREEAM certifications for eight
residential properties |
R
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Issued Green Bond Allocation Report which outlined the full
allocation of net proceeds of its $350 million inaugural Green Bond
offering |
R
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Announced commitment to achieving net zero carbon operations by
2050 |
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Established path to internalize property-level operations and
enhance our operating platform |
Compensation Objectives and Components
The primary goals of our executive compensation program are to
attract and retain the best executive talent while aligning the
interests of our executives with those of our shareholders. We
believe that providing salaries that fairly reward executives for
their value to the organization is a critical base element of
compensation. We also view performance-based compensation as a
means to further motivate and reward our executives for achievement
of our strategic and financial objectives. As a result, a
substantial portion of our executive compensation program is
performance-based.
A summary of some of the key attributes -
what we do and what we don’t do
- that define our program, is set forth below:
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What We Do
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What We Don't Do
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We pay for performance - the vast majority of any executive
officer’s total compensation being based on performance and
therefore “at-risk”
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Change in control agreements do not provide for single
trigger |
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We use multiple and balanced performance measures in our STIP
established for each performance period
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We do not provide tax gross-ups with respect to payments made in
connection with a change in control
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Payments under our STIP and LTIP are capped
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We do not allow hedging or pledging of our shares
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We use TSR in our LTIP
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We do not guarantee minimum STIP or LTIP payouts or annual salary
increases
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We have implemented a clawback policy applicable to our
executives
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We do not pay dividends on performance-based restricted shares
until the performance period ends
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We have robust share ownership guidelines (which apply to executive
officers and Trustees)
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Compensation Committee has engaged an independent compensation
consultant
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In 2020, the Compensation Committee made a number of changes to the
executive compensation program, most notably making adjustments to
place a larger emphasis towards the long-term incentive plan
("LTIP") and multi-year performance and away from the short-term
incentive plan ("STIP") and short-term performance. In February
2020, the Board amended and restated the STIP and the LTIP (the
“Current LTIP”). Upon adoption by the Board, each of the STIP and
the Current LTIP became effective for the performance periods
beginning January 1, 2020. Among other changes, with the goal of
further aligning our executive officers’ compensation with the
interests of our shareholders, the STIP and the Current LTIP
shifted award opportunities from the short-term plan to the
long-term plan in order to increase the portion of our executive
compensation that is subject to long-term performance.
For 2021, our executive compensation program primarily consisted of
base salary, our STIP and our LTIP. The STIP for 2021 consisted
solely of a cash component. The LTIP consisted of awards of
unrestricted shares and restricted shares. Additionally, pursuant
to the STIP for performance periods prior to 2020, 50% of any STIP
award was awarded in restricted shares which were subject to a
ratable vesting schedule that ran for three years from the January
1 following completion of the one-year performance period. The
additional components of our executive compensation program are
described below under
“Other Executive Compensation Components.”
The Compensation Committee makes compensation decisions after
careful analysis of performance information and market compensation
data. In developing our executive compensation program, the
Compensation Committee established the following compensation
guidelines:
•executive
base salaries should generally approximate the median base salary
of our peer group, but there should also be flexibility to address
particular individual circumstances that might require a different
result, and
•total
direct compensation should result in pay levels consistent with the
75th
percentile of our peer group only in circumstances where management
has achieved “top level performance” in operational performance and
strategic initiatives.
An executive’s salary and total direct compensation are not
mechanically set to be a particular percentage of the peer group
average. Instead, the Compensation Committee reviews the
executive’s compensation relative to the peer group to help the
Compensation Committee perform its overall analysis of the
compensation opportunity for each executive. Peer group data is not
used as the determining factor in setting compensation because (1)
the executive’s role and experience within the Company may be
different from the officers at the peer companies, (2) the
compensation for officers at the peer companies may be the result
of over- or under-performance and (3) the Compensation Committee
believes that ultimately the decision to establish target
compensation for a particular executive should be based on its
members’ own business judgment with respect to the compensation
opportunity for each executive, taking into account advice from
FPC, as noted below.
Say-On-Pay Results and Consideration
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Because our recent say-on-pay proposals received the approval of a
very significant percentage of those shareholders voting (i.e.,
approval from holders of more than 98% of our shareholders who cast
votes in 2019, 2020 and 2021, respectively), the Compensation
Committee considered such results and did not implement
programmatic changes to our executive compensation program
motivated by the shareholder advisory vote. As discussed below
under "Changes to 2021 STIP Performance Measures", the
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Compensation Committee did implement changes to the STIP for this
year only as a result of our transformation throughout
2021.
On June 1, 2017, the Board determined that, consistent with the
Board’s recommendation for the 2017 Annual Meeting and the vote of
the shareholders, WashREIT would hold future say-on-pay votes on an
annual basis until the next required vote regarding frequency of
“say-on-pay” votes is conducted in 2023.
Role of Compensation Consultant and 2021 Peer Group
Analysis
Pursuant to the Compensation Committee charter, the decision to
retain an independent consultant (as well as other advisors) is at
the sole discretion of the Compensation Committee, and any such
independent consultant works at the direction of the Compensation
Committee. Pursuant to such authority, the Compensation Committee
engaged the services of FPC, as an independent executive
compensation consultant, to provide advice and counsel in carrying
out its duties. In establishing 2021 executive compensation levels,
the Compensation Committee Chair worked with FPC to determine the
scope of work to be performed to assist the Compensation Committee
in its decision-making processes. In conducting its work on 2021
executive compensation levels for the Compensation Committee, FPC
also interacted with other members of the Compensation Committee,
the Lead Independent Trustee, the President and Chief Executive
Officer and the Executive Vice President and Chief Financial
Officer. FPC also provided the Compensation Committee with
competitive pay analysis regarding both the broader market
(including a survey of the compensation of similarly situated
executives employed by companies in the most recent National
Association of Real Estate Investment Trusts, Inc. (“Nareit”)
compensation survey) and a group of public REITs. FPC also provided
the Compensation Committee with market data on executive pay
practices and levels. FPC attended Compensation Committee meetings
and, upon request by the Compensation Committee, executive sessions
to provide advice and counsel regarding decisions facing the
Compensation Committee.
The Compensation Committee has reviewed its relationship with FPC
to ensure that FPC is independent from management. This review
process includes a review of the services FPC provides, the quality
of those services, and fees associated with the services during the
fiscal year, as well as consideration of the factors impacting
independence that are set forth in NYSE rules.
The Compensation Committee worked with FPC to develop the
comparative 10-company peer group below. FPC then conducted a
market analysis of executive compensation packages, practices and
pay levels based on this group. Due to WashREIT’s unique
property-type diversification and geographic focus, it is difficult
to construct a peer group that matches WashREIT’s exact business
model; however, the Compensation Committee, with FPC’s
consultation, believes the companies identified below are suitable
peers for 2021, as they (i) fell between 0.7 and 2.2 times the size
of WashREIT based on total market capitalization, (ii) operate in
one or more of WashREIT’s existing real estate segments, and (iii)
are self-advised and internally managed. FPC compared the
compensation of WashREIT’s NEOs to the compensation of similarly
situated executives employed by companies in the most recent Nareit
compensation survey and the peer companies.
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Acadia Realty Trust
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Cousins Properties Incorporated
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Lexington Realty Trust
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Brandywine Realty Trust
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Highwoods Properties, Inc.
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Mack-Cali Realty Corporation
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Corporate Office Properties Trust
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JBG Smith Properties
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Piedmont Office Realty Trust, Inc.
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Kite Realty Group Trust
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*Columbia Property Trust, which was initially included in the 2021
peer group was removed following their acquisition by funds managed
by Pacific Investment Management Company LLC
FPC’s data compared the compensation of WashREIT officers based on
base salary and total direct compensation, which included base
salary, annual incentive compensation and an annualized present
value of long-term incentive compensation. The Compensation
Committee considers the amount and mix of base and variable
compensation by referencing, for each executive level and position,
the prevalence of each element and the level of compensation that
are provided in the market based on the FPC comparison
analysis.
The Compensation Committee takes into account current financial
performance in its evaluation of executive compensation. In
particular, as it pertains to 2021, the Compensation Committee took
into account key drivers of value creation such as execution of our
strategy and portfolio recalibration, capital allocation, balance
sheet management, among others, as well as the Company's absolute
performance, performance relative to other companies in the
industry and external circumstances that impacted the Company's
performance. The Compensation Committee does not delegate any of
its principal functions or responsibilities.
Role of Executives
The Compensation Committee believes management input is important
to the overall effectiveness of WashREIT’s executive compensation
program. The Compensation Committee believes the advice of an
independent consultant should be combined with management input and
the business judgment of the Compensation Committee members to
arrive at a proper alignment of compensation philosophy, programs
and practices.
The President and Chief Executive Officer and the Executive Vice
President and Chief Financial Officer are the management members
who interact most closely with the Compensation Committee. These
individuals work with the Compensation Committee to provide their
perspectives on aligning compensation strategies with our business
strategy and on how well our compensation programs appear to be
working.
Target Compensation
The targeted compensation by component for our CEO and all other
NEOs in 2021 was as follows:
Base Salary
The annual base salaries for our NEOs, as determined by our
Compensation Committee for our President and Chief Executive
Officer and by our President and Chief Executive Officer for our
Executive Vice President and Senior Vice President, were as
follows:
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Position
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Name
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2021 |
2020 |
2019 |
Chief Executive Officer
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Paul T. McDermott
|
$ |
750,000 |
|
$ |
750,000 |
|
$ |
650,000 |
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Executive Vice President
|
Stephen E. Riffee
|
450,000 |
|
450,000 |
|
425,000 |
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Senior Vice President
|
Taryn D. Fielder
1
|
350,000 |
|
350,000 |
|
325,000 |
|
1 As
previously described, Ms. Fielder resigned effective February 25,
2022.
Prior to 2020, the base salaries of our NEOs had remained unchanged
since 2016 for Mr. McDermott and Mr. Riffee and 2017 for Ms.
Fielder.
The Compensation Committee, acting in consultation with FPC,
reviews and approves salary recommendations annually based on the
considerations described above. The 2021 compensation for each of
our NEOs was determined based on a review of publicly disclosed
compensation packages of executives of other public real estate
companies and was intended to ensure that executive salaries
generally approximate the median of the peer group.
Short-Term Incentive Plan (STIP)
Under the STIP, all NEOs have the opportunity to receive an annual
bonus award, payable in cash following completion of the one-year
performance period, based on the achievement of certain performance
measures that are established for each performance period. Each
year, the Compensation Committee will establish the
threshold, target and high performance goals for each performance
measure, as well as the weighting attributable to each such
performance measure, with the aggregate weighting for all such
performance measures to total 100%. Such performance measures will
consist of one or more financial performance measures and, if
determined by the Compensation Committee, individual performance
measures.
Upon or following completion of a performance period, the degree of
achievement of each financial performance measure will be
determined by the Compensation Committee in its discretion (taking
into account absolute performance, performance relative to other
companies in the industry, challenges faced by WashREIT and/or
positive external circumstances that may have beneficially impacted
WashREIT’s performance, input from the Board and a written
presentation on satisfaction of such financial performance goals
provided by the President and Chief Executive Officer). If the
Compensation Committee determines that the degree of achievement of
an applicable financial performance measure fell between threshold
and target or between target and high, then the portion of the
award dependent upon such financial performance measure shall be
determined by linear interpolation. If achievement of the
applicable financial performance measure falls below threshold, the
portion of the award that is dependent on such financial
performance measure will not be paid.
Upon or following completion of a performance period, the degree of
achievement of any individual performance measures will be
determined by the Compensation Committee in its discretion with
respect to the Chief Executive Officer, and by the Chief Executive
Officer or other immediate supervisor in his or her discretion with
respect to all other participants (subject to final approval by the
Compensation Committee), and the Compensation Committee will
evaluate the degree of achievement of the individual performance
measures on a scale of below 1 (below threshold), 1 (threshold), 2
(target) or 3 (high) or any fractional number between 1 and 3. If
the Compensation Committee determines that the degree of
achievement of the individual performance measures fell between
threshold and target or between target and high, then the portion
of the award dependent upon such individual performance measures
shall be determined by linear interpolation. If achievement of the
individual objectives goal falls below threshold level, the portion
of the award that is dependent on the individual objectives goal
will not be paid.
Each participant’s total award under the STIP with respect to a
performance period will be stated as a percentage of the
participant’s annual base salary determined as of the first day of
that performance period, which percentage will depend upon the
participant’s position and the degree of achievement of threshold,
target, and high performance goals for the performance period
which, except as otherwise determined by the Compensation
Committee, will be as set forth in the table below:
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Threshold
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Target
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High
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President and Chief Executive Officer
|
63% |
125% |
188% |
Executive Vice President
|
48% |
93% |
160% |
Senior Vice President
|
35% |
65% |
115% |
The financial and individual performance goals are re-evaluated on
an annual basis as to their appropriateness for use with respect to
the current performance period and for subsequent annual programs
under the STIP based on any potential future changes in business
goals and strategy.
The executive can elect to defer 100% of
the award pursuant to WashREIT’s Deferred Compensation Plan for
Officers. If the executive makes such election, the cash is
converted to RSUs and WashREIT will match 25% of deferred amounts
in RSUs.
Changes to 2021 STIP Performance Measures
As noted above, 2021 marked a transformational year for
WashREIT.
Due to the planned sale of the majority of our commercial portfolio
in 2021, the Compensation Committee determined in early 2021 that
the traditional metrics used to measure financial performance under
the STIP in past years (such as Core FFO, Same-Store NOI and
leverage) would be ineffective for purposes of measuring and
evaluating performance for 2021. After careful deliberation during
the spring of 2021 and based on guidance at the time from the
Compensation Committee’s independent consultant, FPC, the
Compensation Committee determined to modify the 2021 STIP
performance measures to use an alternative framework for 2021 only
in order to best measure and evaluate participant’s performance
during this transformational year.
The Compensation Committee intends to return to our more typical
financial performance measures in 2022.
In the spring and summer of 2021, the Compensation Committee
developed a 2021 STIP Performance Scorecard, containing a number of
key initiatives and milestones to accomplish for the year that were
balanced across multiple performance dimensions, that was
ultimately adopted in the fall of 2021. The scorecard was
constructed with ascribed numerical weightings and outcomes tied to
performance payouts so that there was an objective scoring
framework surrounding the various critical initiatives and
milestones. The Compensation Committee focused on key drivers of
value creation, such as execution of our strategy and portfolio
recalibration, capital allocation, balance sheet management, among
other key items. These metrics (outlined below) were contemplated
in conjunction with maintaining a 2021 LTIP that contains a high
degree of emphasis on relative total shareholder return (TSR)
performance.
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Performance Hurdles1
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Pay Element
|
Weighting
|
Metric |
Threshold
|
Target
|
High
|
Company Performance Scorecard |
75% |
Successful execution of office portfolio sale |
6 |
8 |
10 |
Successful execution of retail portfolio sale |
Reinvestment or commitment of substantially all of net commercial
sale proceeds into multifamily assets |
Implementation of targeted investor relations campaign around
Transformation |
Manage debt repayment to ensure targeted leverage and re-syndicate
line of credit |
Build roadmap to define and execute long-term multifamily
strategy |
Individual Objectives |
25% |
Performance of individual executive over performance
period |
Varies by Individual |
1 Each
of the scorecard metrics will be scored from 0 to 2 based on
performance; the scores from all of the six listed metrics will
then be added and payouts will be determined based on the
threshold, target, and high point values listed above.
In determining 2021 bonus amounts, the Compensation Committee
focused primarily on the STIP milestones described below, as well
as the Company's achievement of the accomplishments set forth under
"2021 Performance Highlights" above. The goal score necessary to
earn the respective bonus payout amounts (as a percentage of
salary) outlined on page 45 are set forth below.
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Threshold |
Target |
High |
Cumulative Goal Score |
6 |
8 |
10 |
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If the Compensation Committee determined that the number of
performance goals fell between threshold and target or between
target and high, then the portion of the award dependent upon such
goals was determined by linear interpolation. If achievement of the
applicable performance goals falls below threshold (i.e., a score
below 6), the portion of the award that is dependent on such goals
would not have been paid.
Achievement of 2021 Company Performance Goals
The table below summarizes the Company's 2021 performance against
each of the six performance goals established by the Compensation
Committee, as well as the significance of each performance goal for
purposes of determining executive compensation:
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Performance Goal #1: Successful execution of the office portfolio
sale
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|
2021 Result |
Goal Achievement |
Sale of Office Portfolio, gross proceeds of $766.0
Million
|
2 out of 2 points
|
Why is this performance goal important?
In order to complete our transformation into a multifamily REIT, it
was critical to substantially exit out of our office portfolio.
This exit provides capital for the acquisition of
multifamily
assets and the repayment of debt while allowing management to focus
on executing our strategy for generating growth in the multifamily
sector.
2021 Result:
Amidst a backdrop where office properties have and continue to face
challenges due to the COVID-19 pandemic, including less demand due
to increased ability to work from home, we were able to accelerate
the timing of our disposal of twelve of our remaining thirteen
office assets, realizing gross proceeds of $766 million. We sold
the entire portfolio to a single buyer in one cash transaction,
limiting expenses relating to the disposal of these assets and
providing an immediate source of capital for repaying debt and
acquiring multifamily assets.
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Performance Goal #2: Successful execution of the retail portfolio
sale
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|
2021 Result |
Goal Achievement |
Sale of Retail Portfolio, gross proceeds of $168.3
Million
|
2 out of 2 points
|
Why is this performance goal important?
In order to complete our Transformation into a multifamily REIT, it
was also critical to exit out of our remaining retail portfolio. As
is the case with the sale of substantially all of our office
portfolio as described above, this exit provides capital for the
acquisition of multifamily assets and the repayment of debt while
allowing management to focus on executing our strategy for
realizing growth in the multifamily sector.
2021 Result:
Even while the demand for retail properties declined as a result of
the COVID-19 pandemic, we were able to accelerate the timing of our
disposal of our eight remaining retail properties, realizing gross
proceeds of $168.3 million and fully exiting the retail sector. We
were able to efficiently sell the entire portfolio to a single
buyer in one cash transaction, providing an immediate source of
capital for repaying debt and acquiring multifamily assets, while
minimizing transaction costs.
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Performance Goal #3: Reinvestment or commitment of substantially
all of net commercial sale proceeds into multifamily
assets
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|
2021
Result |
Goal Achievement |
Acquisition of or agreement to acquire 2 assets, aggregate
acquisition price of $154.0 Million
|
1 out of 2 points
|
Why is this performance goal important?
A key component of our strategic Transformation is the expansion of
our multifamily portfolio including entering into Southeastern
markets. Our research shows that these markets represent a
significant and growing pipeline of multifamily investment
opportunities. The redeployment of commercial assets sales proceeds
into multifamily assets in the Southeastern markets represents the
critical first step in this expansion strategy.
2021 Result:
Since we previously have only operated in the Washington, D.C.
Metro region, expansion into new markets required significant
efforts in research, strategy and outreach to brokers and potential
sellers of multifamily assets. In addition, the multifamily markets
in the Southeastern region are very typically competitive with
multiple offers for every available asset. In light of these
factors, although we did not reinvest substantially all of the net
proceeds during 2021, the redeployment of $154.0 million into
acquired assets was a significant accomplishment.
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Performance Goal #4: Implementation of targeted Investor Relations
campaign around Transformation
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|
2021
Result |
Goal Achievement |
Successfully executed campaign
|
2 out of 2 points
|
Why is this performance goal important?
The disposition of our office and retail portfolios and the
announced intention to enter new markets were significant
departures from our previous business model. A failure to
effectively communicate the strategic reasons for and messaging
around the benefits of our Transformation could have potentially
created confusion or other concerns that could have adversely
impacted the Company. A targeted, robust investor relations
campaign was critical for communicating the strategic reasons for
the Transformation and giving investors confidence in our strategic
plan and our ability to execute.
2021 Result:
Simultaneous with announcing the execution of the purchase and sale
agreement for the office portfolio, we released an investor
presentation that provided the details of the strategic plan and
the research that supported the reasons for the Transformation.
Further, we held an investor call that day and subsequently met
over 50 investors or analysts. We also significantly changed the
format and content of our quarterly earnings release supplemental
information to reflect our transformation into a multifamily REIT.
Following this investor outreach, we currently have 6 multifamily
analysts covering the Company.
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Performance Goal #5: Manage debt repayment to ensure targeted
leverage and resyndicate line of credit
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|
2021
Result |
Goal Achievement |
Successfully used proceeds from sale of commercial assets to repay
debt and renewed line of credit
|
2 out of 2 points
|
Why is this performance goal important?
A lower leverage ratio makes our leverage ratio more comparable to
the typical leverage ratios of other multifamily REITs and leaves
us with the capacity and flexibility to take on additional debt in
the future as we expand into Southeastern markets.
2021 Result:
Part of the strategic plan was to delever WashREIT from a Net
Debt/EBITDA ratio in the low 6x range to a ratio in the mid to high
5x range, which we achieved by using a portion of the proceeds from
sales of the office and retail portfolios to prepay $300 million of
notes payable with scheduled maturity in 2022 and $150
million of term loans with scheduled maturity in 2023.
Additionally, our line of credit was scheduled to mature in 2022
(prior to exercising any extension options). Its renewal in August
of 2021 ensured that we have this critical source of short-term
liquidity while we pursue acquisitions in Southeastern markets and
move forward as a multifamily REIT. As a result of these actions,
we have no debt with scheduled maturity in 2021 and only $100.0
million of scheduled debt maturities within the following five
years.
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Performance Goal #6: Build roadmap to define and execute long-term
multifamily strategy
|
|
|
2021 Result |
Goal Achievement |
Successfully prepared comprehensive roadmap
|
2 out of 2 points
|
Why is this performance goal important?
The transformation from a diversified, regional REIT to a
multifamily REIT operating in multiple markets requires a
reimagining of how we conduct business. Successful execution of our
long-term multifamily strategy requires that the Company optimize
its operations to support multifamily communities in multiple
markets. This effort includes creating a scalable operating
platform, developing and implementing a detailed workforce plan,
undergoing a comprehensive branding evolution, and investing in and
implementing new information systems.
2021 Result:
We successfully worked with a consulting firm to develop a detailed
roadmap to execute the long-term multifamily strategy, which
includes the plan to internalize property-level residential
operations, and have communicated this roadmap to the Company’s
employees.
As further described in 2022 Compensation Outlook, with our
Transformation largely completed, we plan to revert back to our
historical STIP design and implement financial performance metrics
once again for fiscal year 2022.
Achievement of 2021 Individual Measures
In the case of the individual objectives (25% weighting) portion of
the STIP, the Compensation Committee reviewed and determined the
performance of Mr. McDermott and Mr. McDermott reviewed and
determined the performance of each of the other executives. With
respect to the Compensation Committee’s determination of Mr.
McDermott’s performance and Mr. McDermott's determination of the
performance of the other executives, the following factors were
considered: the comprehensive planning and execution of the
Company’s strategic Transformation, including refining our
investment strategy based on extensive research to target high
growth markets in the Southeast, developing an effective investor
outreach campaign, performing extensive tax planning, successfully
executing sales of substantially all of our office portfolio and
our remaining retail portfolio in a challenging economic
environment, beginning to reinvest those proceeds in multifamily
assets in our target markets and creating a roadmap to internalize
property-level residential operations. The Committee and Mr.
McDermott also considered the continued successful execution of the
capital plan, which has strengthened the balance sheet by raising
equity, renewing our revolving credit facility and further
deleveraging by repaying
unsecured debt, delivering on our ESG priorities, strengthening our
information technology infrastructure and cybersecurity
protections, and the ongoing operational improvements within
WashREIT. In addition to the factors above, with respect to Mr.
McDermott’s determination of the performance of the other
executives, Mr. McDermott took into account the performance in 2021
of each executive in leading his or her respective department and
WashREIT as a whole and in contributing to the financial and
operational accomplishments of WashREIT. The final determinations
of the Compensation Committee and Mr. McDermott with respect to
individual performance are reflected in the actual payout amounts
for 2021 under the STIP as presented in the Summary Compensation
Table and related footnotes within this Proxy
Statement.
STIP Payout Determinations by Compensation Committee
Based on the results outlined above, the Compensation Committee
approved the following awards under the STIP in 2021:
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Target 2021
STIP Award
|
|
Actual 2021
STIP Award
|
President and Chief Executive Officer
|
$ |
937,500 |
|
|
$ |
1,410,000 |
|
Executive Vice President
|
418,500 |
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|
712,463 |
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Senior Vice President
|
227,500 |
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|
376,250 |
|
Long-Term Incentive Plan (LTIP)
Long-Term Incentive Compensation
Under the Current LTIP, executives are provided the opportunity to
earn awards based on (i) the achievement of performance measures
(which may consist of one of more shareholder return measures and
one or more strategic measures), which are established for each
performance period, and (ii) continued employment with the Company.
The aggregate weighting for the performance measures and the
time-based measures, as determined by the Compensation Committee,
totals 100%.
Each year, the Compensation Committee will establish the threshold,
target and high performance goals for each performance
measures,
and upon or following completion of a performance period, the
degree of achievement of each performance measure is determined by
the Compensation Committee it its discretion. The awards earned
under the Current LTIP are payable in our common shares of
beneficial interest. Because the shares awarded for the achievement
of performance measures will be issued only after the three-year
performance period has ended, no dividends will be paid on such
shares until the actual performance has been achieved. Dividends
will be paid on the shares awarded for continued employment from
the date of grant. The Current LTIP is a “rolling” plan, with a new
three-year performance period commencing on January 1 of each
year.
Each participant’s total award under the Current LTIP with respect
to a performance period is stated as a percentage of the
participant’s annual base salary determined as of the beginning of
the performance period, which percentage is dependent upon the
participant’s position and the degree of achievement of threshold,
target, and high performance goals for the performance period
which, except as otherwise determined by the Compensation
Committee, is as set forth in the table below:
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Threshold |
Target |
High |
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President and Chief Executive Officer |
198% |
275% |
440% |
Executive Vice President |
143% |
200% |
295% |
Senior Vice President |
100% |
143% |
207% |
The Current LTIP provides that, following completion of a
performance period, 100% of the performance-based award associated
with such completed performance period vest immediately upon
grant.
2021 LTIP Performance Measures Determined by Compensation
Committee
In February 2021, the Compensation Committee determined that the
allocation of awards for the performance period under the Current
LTIP commencing on January 1, 2021 would be as
follows:
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Performance Hurdles
|
Pay Element
|
Weighting
|
Metric |
Threshold
|
Target
|
High
|
Performance-Based Equity |
60% |
Relative TSR vs. Peer Group (30%) |
33rd percentile |
51st percentile |
76th percentile |
Relative TSR vs. FTSE Nareit Office/Residential Indices
(30%) |
33rd percentile |
51st percentile |
76th percentile |
Time-Based Equity |
40% |
Vests ratably over three years |
|
This allocation was a change from the allocation of awards for the
performance period under the Current LTIP commencing on January 1,
2020, which were allocated (1) 40% time-vesting (based on the
Target award opportunity), (2) 30% vesting based on shareholder
return (50% of which is calculated based on WashREIT’s TSR relative
to the company’s 2020 peer group and the other 50% of which is
calculated based on WashREIT’s TSR relative to the FTSE Nareit
Diversified Index), and (3) 30% vesting based on achievement of
strategic goal.
2021 Time-Based Awards – 40%
Time-based awards under the Current LTIP are subject to a
three-year vesting schedule, with the award vesting in one-third
increments on each December 15 of the applicable performance period
if the participant remains employed by the Company on each of such
dates.
2021 Relative TSR (Peer Group) – 30%
For relative TSR (Peer Group), WashREIT’s TSR performance is
measured over the applicable performance period against a peer
group of companies selected by the Compensation Committee, after
consultation with its independent compensation consultant, at the
beginning of the performance period. See "- Role of Compensation
Consultant and 2021 Peer Group Analysis". Prior to determining
performance for an applicable period, the Compensation Committee
will remove companies from the peer group for such period that
cease to be peer group companies as a result of acquisitions,
divestitures and other similar actions. Threshold, target and high
performance levels for Relative TSR (Peer Group) are the
33rd,
the 51st
and the 76th
percentiles, respectively. If relative TSR falls between these
percentiles, the actual relative TSR performance level is to be
determined by linear interpolation (with an associated payout level
in between threshold and target performance levels, or target and
high performance levels, as applicable). If relative TSR falls
below the applicable threshold level, the portion of the award that
is dependent on such goal will not be paid.
2021 Relative TSR (FTSE Nareit Office and Residential Indices) –
30%
For relative TSR (FTSE Nareit Office and Residential Indices),
WashREIT’s TSR performance is compared against that of the
companies comprising the FTSE Nareit Office and Residential
Indices. Each index will be weighted based on total net operating
income over the performance period for each respective sector as a
percentage of net operating income for each of the Company’s office
and multifamily portfolios. Threshold, target
and high performance levels for relative TSR (FTSE Nareit Office
and Residential Indices) are the 33rd,
the 51st
and the 76th
percentiles, respectively. If relative TSR falls between these
percentiles, the actual relative TSR performance level is to be
determined by linear interpolation (with an associated payout level
in between threshold and target performance levels, or target and
high performance levels, as applicable). If relative TSR falls
below the applicable threshold level, the portion of the award that
is dependent on such goal will not be paid.
The grant date fair values for the awards under the Current LTIP
for 2021 are presented in the Summary Compensation Table and
related footnotes within this Proxy Statement.
Prior Long-Term Incentive Plan
Under our prior long-term incentive plan, as in effect for
performance periods beginning prior to 2020 (the “Prior LTIP”),
executives were provided the opportunity to earn awards based on
achieving TSR performance objectives across a three-year
performance period, which, if earned, are payable 75% in
unrestricted shares and 25% in restricted shares. These
unrestricted shares and restricted shares are to (1) in the case of
the restricted shares only, vest over a one-year period commencing
on the January 1 following the end of the three-year performance
period, (2) consist of an aggregate number of shares determined by
dividing the dollar amount payable in unrestricted shares and
restricted shares by the closing price per share on such January 1
and (3) be issued within 2
1/2
months of the end of the three-year performance period. Washington
REIT must pay dividends currently on the restricted shares
described above in this paragraph. Because restricted shares under
the Prior LTIP will only be issued after the three-year performance
period has ended, no dividends will be paid on restricted shares
until the actual performance has been achieved. Each executive’s
total award opportunity under the Prior LTIP, stated as a
percentage of base salary, for the achievement of threshold, target
and high-performance requirements is set forth in the table
below:
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Threshold
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Target
|
High
|
President and Chief Executive Officer
|
80% |
150% |
270% |
Executive Vice President
|
50% |
95% |
170% |
Senior Vice President
|
40% |
80% |
140% |
For purposes of calculating award payouts at the conclusion of each
three-year performance period, the target level is determined for
each executive as of the beginning of the applicable performance
period. Each TSR goal is measured over a three-year performance
period based on a share price determination made at the beginning
and end of the performance period and dividends paid with respect
to the common shares during the performance period. For purposes of
calculating total shareholder return metrics, the “starting price”
equals the average closing price for the 20-trading day period
beginning on the first trading day of the performance period. The
“ending price” equals the average closing price for the last 20
trading days of the performance period. Prior LTIP performance is
evaluated on both of the following TSR performance goals and
weightings:
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Performance Hurdles
|
Pay Element
|
Weighting
|
Threshold
|
Target
|
High
|
Relative TSR v. Peer Group |
50% |
33rd percentile |
51st percentile |
76th percentile |
Relative TSR v. FTSE Nareit Diversified Index |
50% |
33rd percentile |
51st percentile |
76th percentile |
If relative TSR falls between these percentiles, the actual
relative TSR performance level is to be determined by linear
interpolation (with an associated payout level in between threshold
and target performance levels, or target and high performance
levels, as applicable). If relative TSR falls below the applicable
threshold level, the portion of the award that is dependent on such
goal will not be paid.
LTIP Payout Determinations by Compensation Committee
With respect to TSR goals under the Prior LTIP, the Compensation
Committee reviewed the total shareholder return calculations
against Prior LTIP metrics with respect to the award opportunity
that had a three-year performance period ending on December 31,
2021.
As of the end of the performance period, WashREIT’s relative TSR
ranked at the 60th
percentile with respect to the company peer group and the
53rd
percentile with respect to the FTSE index peers, each of which was
between target and high performance. Pursuant to the terms of the
Prior LTIP, the Compensation Committee approved the following
awards under the Prior LTIP for the three-year performance period
ending December 31, 2021:
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Target 2019-2021 LTIP Award
|
Target 2019-2021 LTIP Award (as percentage of base
salary)
|
Actual 2019-2021 LTIP Award
|
Actual 2019-2021 LTIP Award (as a percentage of Target 2019-2021
LTIP Award)
|
President and Chief Executive Officer
|
$ |
975,000 |
|
150% |
$ |
1,159,800 |
119% |
Executive Vice President
|
403,750 |
|
95% |
479,269 |
119% |
Senior Vice President
|
260,000 |
|
80% |
306,200 |
118% |
Other Executive Compensation Components
June 2017 CEO Equity Award
On June 1, 2017, the Board approved a one-time equity award to Mr.
McDermott in recognition of his significant contribution to
WashREIT’s performance and as an incentive for his continued
service to WashREIT. The Board based its decision on the
recommendation of the Compensation Committee. The Compensation
Committee recognized, among other things, that Mr. McDermott has
been a key component of WashREIT’s improved performance since the
date he joined WashREIT (total shareholder return during Mr.
McDermott’s tenure through the date of the award was 50.7%) and
that his departure would significantly disrupt WashREIT and its
performance. The Compensation Committee, after consultations with
FPC, and after considering Mr. McDermott’s
performance as well as his current level of compensation relative
to peer company compensation, recommended approval of a one-time
equity award in the form of 100,000 restricted shares of WashREIT,
all of which vest on the fifth anniversary of the grant date,
subject to Mr. McDermott’s continued employment with WashREIT until
such vesting date. The restricted shares were granted out of and in
accordance with the 2016 Omnibus Incentive Plan. The Compensation
Committee does not expect the one-time equity award to be a
recurring portion of Mr. McDermott’s compensation.
Supplemental Executive Retirement Plan
Because the Internal Revenue Code of 1986 (the “Code”) limits the
benefits that would otherwise be provided by our qualified
retirement programs, WashREIT provides a SERP for the benefit of
the NEOs. This plan was established in November 2005 and is a
defined contribution plan under which, upon a participant’s
termination of employment from WashREIT for any reason other than
cause (as defined in the SERP), the participant will be entitled to
receive a benefit equal to the participant’s accrued benefit times
the participant’s vested interest. A participant’s benefit accrues
over years of service. WashREIT makes contributions to the plan on
behalf of the participant ranging from 9.5% to 19% of base salary.
The exact contribution percentage is based on the participant’s
current age and service such that, at age 65, the participant could
be expected to have an accumulation (under assumptions made under
the plan) that is approximately equal to the present value of a
life annuity sufficient to replace 40% of his or her final three
year average salary. Vesting generally occurs based on a minimum of
10 years of service or upon death, total and permanent disability,
involuntary discharge other than for cause, or retirement or
voluntary termination if the participant does not engage in
prohibited competitive activities during the two-year period after
such retirement or voluntary termination.
WashREIT accounts for this plan in accordance with
Accounting Standards Codification (“ASC”) 710, Compensation -
General and ASC 320, Investments - Debt and Equity
Securities,
whereby the investments are reported at fair value, and unrealized
holding gains and losses are included in earnings. For the years
ended December 31, 2021, 2020 and 2019, WashREIT recognized
current service cost of $229,000, $229,000 and $206,000,
respectively.
Severance Plan
On August 4, 2014, the Board and Compensation Committee adopted an
Executive Officer Severance Pay Plan to provide specified benefits
to executive officers in the event of their termination of
employment from WashREIT. Under the severance plan, in the event of
a qualifying termination of employment of an executive officer, the
executive officer will be entitled to receive a severance payment,
equal to a number of weeks of severance pay, based on his or her
base salary and number of years of service.
Under the severance plan each executive officer will also be
entitled to receive a severance benefit comprised of an ongoing
payment from WashREIT equal to the employer portion of current
medical, dental and vision elections for the period of severance
(or, if less, the applicable Consolidated Omnibus Budget
Reconciliation Act (“COBRA”)
payment). Any severance pay and severance benefits described above
will be subject to applicable payroll and tax
withholding.
The severance pay and severance benefits under the severance plan
are in addition to, and not in lieu of, any applicable equity
vesting, acceleration of payment or other benefits that may exist
under the LTIP, the STIP, the SERP and other compensation plans. If
the executive officer is entitled to severance payments under a
change in control agreement with WashREIT, then the executive
officer will not also receive payment under the severance plan. In
addition, for the President and Chief Executive Officer, he will be
entitled to the severance payments under the severance plan or his
employment letter with WashREIT, whichever is greater. The
severance plan defines participating executive officers to be
officers at the level of President and Chief Executive Officer,
Executive Vice President or Senior Vice President.
Deferred Compensation Plan
Beginning in 2007, WashREIT adopted a plan that allows officers to
voluntarily defer a percentage or dollar amount of his or her
salary and/or his or her STIP awards. The amounts deferred are not
included in the officer’s current taxable income and, therefore,
are not currently deductible by us. Salary deferrals are credited
during the year with earnings based on the weighted average
interest rate on WashREIT’s fixed rate bonds as of December 31
of each calendar year. STIP awards are deferred as RSUs, with a 25%
match of RSUs on the deferred amount. The 25% match vests in full
after three years. The RSUs are credited with an amount equal to
the corresponding dividend paid on WashREIT’s common shares.
Participants may elect to defer receipt of payments to a specified
distribution date that is at least three years from the first day
of the year to which the salary deferred related or, if applicable,
at least five years from any previously designated distribution
date. If a participant has not elected to further defer a
distribution beyond the original designated distribution date, then
payment will commence upon the earliest of (1) the original
specified distribution date, (2) the date the participant
terminates employment from WashREIT, (3) the participant’s
death, (4) the date the participant sustains a total and
permanent disability, or (5) a change in control. Amounts
deferred into RSUs will be paid in the form of shares. The plan is
unfunded and payments are to be made from general assets of
WashREIT. Currently, none of our NEOs participate in this
plan.
Change in Control Termination Agreements
We maintain change of control agreements with each of our NEOs. For
further information on Change of Control payments, see
“Potential Payments upon Termination or Change in Control”
on page 71.
Separation Agreement
On February 25, 2022, Taryn D. Fielder and the Company agreed to a
mutual separation, pursuant to which Ms. Fielder tendered her
resignation. Such resignation was effective on February 25, 2022.
In connection therewith, on March 5, 2022, the Company and Ms.
Fielder entered into a Severance Agreement and General Release (the
“Separation Agreement”). Pursuant to the Separation Agreement, Ms.
Fielder received a severance payment of $121,154. The Company also
agreed to subsidize her COBRA health premium for 5 months. Further,
Ms. Fielder received (a) an award under the Washington Real Estate
Investment Trust Amended and Restated Executive Officer Short-Term
Incentive Plan with respect to the 2022 performance period equal to
the prorated amount of Ms. Fielder’s target bonus opportunity, with
such proration calculated based on the number of days during the
performance period Ms. Fielder was an employee, (b) an award under
the Washington Real Estate Investment Trust Amended and Restated
Executive Officer Long-Term Incentive Plan with respect to the
Shareholder Return Equity Grant under each of the 2020-2022 LTIP
cycle, the 2021-2023 LTIP cycle, and the 2022-2024 LTIP cycle, of
fully vested shares based on the actual levels of achievement of
the applicable shareholder return measures as of February 25, 2022,
and with respect to the Strategic Goals Equity Grant under the
2020-2022 LTIP cycle and the 2022-2024 LTIP cycle, of fully vested
shares based on the target level of achievement for the Strategic
Goals Equity Grant, in each case, with the number of shares
prorated based on the number of days during the applicable
performance period Ms. Fielder was an employee, (c) vesting of all
unvested restricted shares and restricted share units, and (d) the
vesting of Ms. Fielder’s existing account balance and distribution
in accordance with the Washington Real Estate Investment Trust
Supplemental Executive Retirement Plan. Pursuant to the Separation
Agreement, the Company agreed to a general release of claims
against Ms. Fielder, and Ms. Fielder agreed to a general release of
claims against the Company. The Separation Agreement also contains
confidentiality and non-solicitation obligations and other
customary provisions.
Perquisites
NEOs participate in other employee benefit plans generally
available to all employees on the same terms. In addition, the NEOs
are provided with supplemental life insurance and in some cases
granted an automobile allowance and/or provided an executive
physical. The Compensation Committee believes that these benefits
are reasonable and consistent with its overall compensation program
and that such benefits better enable WashREIT to attract and retain
key employees. For more information on specific benefits and
perquisites, see the footnotes to the Summary Compensation
Table.
2022 Compensation Outlook
2022 Short-Term Incentive Plan
Having completed our transformation in 2021, the Compensation
Committee intends to return to our typical STIP framework in 2022.
The Compensation Committee has approved a formula that will include
threshold, target and
high performance goals for the following measures,
which it believes are critical to the Company’s 2022
performance:
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Performance Criteria |
|
Weighting |
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Core FFO/share1
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25% |
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Same Store Multifamily NOI Growth2,3
|
|
15% |
|
|
Total Non-Same Store Multifamily NOI2,3
|
|
10% |
|
|
Net Debt to Adjusted EBITDA at 12/31/2022
(Annualized)4,5
|
|
10% |
|
|
Project Reimagine milestones6
|
|
15% |
|
|
Individual Performance |
|
25% |
|
|
1 Core Funds From Operations (“Core FFO”) is
calculated by adjusting NAREIT FFO for the following items (which
we believe are not indicative of the performance of Washington
REIT’s operating portfolio and affect the comparative measurement
of Washington REIT’s operating performance over time): (1) gains or
losses on extinguishment of debt and gains or losses on interest
rate derivatives, (2) expenses related to acquisition and
structuring activities, (3) executive transition costs, severance
expenses and other expenses related to corporate restructuring and
executive retirements or resignations, (4) property impairments,
casualty gains and losses, and gains or losses on sale not already
excluded from NAREIT FFO, as appropriate, (5) relocation expense
and (6) transformation costs. These items can vary greatly from
period to period, depending upon the volume of our acquisition
activity and debt retirements, among other factors. We believe that
by excluding these items, Core FFO serves as a useful,
supplementary measure of Washington REIT’s ability to incur and
service debt, and distribute dividends to its shareholders. Core
FFO is a non-GAAP and non-standardized measure, and may be
calculated differently by other REITs.
2 Same-store Portfolio Properties include
properties that were owned for the entirety of the years being
compared, and exclude properties under redevelopment or development
and properties acquired, sold or classified as held for sale during
the years being compared. We categorize our properties as
"same-store" or "non-same-store" for purposes of evaluating
comparative operating performance. We define development properties
as those for which we have planned or ongoing major construction
activities on existing or acquired land pursuant to an authorized
development plan. Development properties are categorized as
same-store when they have reached stabilized occupancy (90%) before
the start of the prior year. We define redevelopment properties as
those for which have planned or ongoing significant development and
construction activities on existing or acquired buildings pursuant
to an authorized plan, which has an impact on current operating
results, occupancy and the ability to lease space with the intended
result of a higher economic return on the property. We categorize a
redevelopment property as same-store when redevelopment activities
have been complete for the majority of each year being
compared.
3 Net Operating Income (“NOI”), defined as
real estate rental revenue less direct real estate operating
expenses, is a non-GAAP measure. NOI is calculated as net income,
less non-real estate revenue and the results of discontinued
operations (including the gain or loss on sale, if any), plus
interest expense, depreciation and amortization, lease origination
expenses, general and administrative expenses, acquisition costs,
real estate impairment, casualty gain and losses and gain or loss
on extinguishment of debt. NOI does not include management
expenses, which consist of corporate property management costs and
property management fees paid to third parties. They are the
primary performance measures we use to assess the results of our
operations at the property level. We also present NOI on a cash
basis ("Cash NOI") which is calculated as NOI less the impact of
straight-lining apartment rent concessions. We believe that each of
NOI and Cash NOI is a useful performance measure because, when
compared across periods, they reflect the impact on operations of
trends in occupancy rates, rental rates and operating costs on an
unleveraged basis, providing perspective not immediately apparent
from net income. NOI and Cash NOI exclude certain components from
net income in order to provide results more closely related to a
property’s results of operations. For example, interest expense is
not necessarily.
4 Net debt is calculated by subtracting cash
and cash equivalents from total outstanding debt as per our
consolidated balance sheets at the end of the period.
5 Adjusted EBITDA is a non-GAAP measure
defined as earnings before interest expense, taxes, depreciation,
amortization, gain/loss on sale of real estate, casualty gain/loss,
real estate impairment, gain/loss on extinguishment of debt,
restructuring expenses (which include severance, accelerated
share-based compensation and other expenses related to a
restructuring of corporate personnel), acquisition expenses and
gain from non-disposal activities. We consider Adjusted EBITDA to
be an appropriate supplemental performance measure because it
permits investors to view income from operations without the effect
of depreciation, and the cost of debt or non-operating gains and
losses.
6 “Project Reimagine” is the name the
Company has given its operational transformation efforts.
Milestones will include designing and executing a new operating
model, constructing a comprehensive human resources program of the
multifamily industry, successfully completing a new core technology
platform, creating a new brand for the Company, assumption of
management of the multifamily portfolio.
2022 Long-Term Incentive Plan
For 2022, the Company’s long-term incentive plan will continue to
have two components: (i) time-based awards, which will comprise 40%
of the total long-term incentive plan awards and will vest over a
three year period, and (ii) performance-based awards, which will
comprise 60% of the total long-term incentive plan
awards.
Within the performance-based awards component, the Compensation
Committee has approved a formula that will include threshold,
target and high as follows:
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|
|
|
|
|
|
|
Percentage of Performance-Based Award |
Threshold |
Target |
High |
Relative Total Shareholder Return |
75% |
33rd
percentile
|
51st
percentile
|
76th
percentile
|
Strategic Performance Component1
|
25% |
30% |
35% |
40% |
1 Based on NOI outside of the Washington
D.C. Metro region as a percentage of total NOI of the Company on
December 31, 2024.
Policies Applicable to Executives
Clawback Policy
WashREIT has adopted a clawback policy with respect to the return
(clawback) from executive officers of incentive compensation. The
policy states that, with respect to any incentive awards granted
after March 20, 2013, the Board will have the right to seek to
recoup all or any portion of the value of such awards in the event
of a material restatement of WashREIT’s financial statements
covering any of the three fiscal years preceding the payment of an
award which results from fraud or misconduct committed by a
recipient of such award. The Board may seek recoupment from any
award recipient whose fraud or misconduct gave rise or contributed
to the restatement. The value with respect to which recoupment may
be sought will be determined by the Board. Further, it is the
intention of the Board that, to the extent that the final clawback
provisions adopted by the SEC and the NYSE differ from the
foregoing policy, the foregoing policy will be amended to conform
to the final provisions.
Hedging Prohibition Policy
To prevent speculation or hedging in our shares by trustees,
officers or employees, WashREIT has adopted a policy prohibiting
hedging. The policy states that WashREIT strictly prohibits any
trustee, officer or employee from engaging in any type of hedging
or monetization transactions to lock in the value of his or her
WashREIT share holdings. Such transactions, while allowing the
holder to own WashREIT shares without the full risks and rewards of
ownership, potentially separate the holder’s interest from those of
the other WashREIT shareholders. Therefore, no WashREIT trustee,
officer or employee is permitted to purchase or sell any derivative
securities relating to WashREIT shares, such as exchange-traded
options to purchase or sell WashREIT shares, or other financial
instruments that are designed to hedge or offset any decrease in
the market value of WashREIT shares (including but not limited to
prepaid variable forward contracts, equity swaps, collars and
exchange funds).
Margin Loan Prohibition Policy
WashREIT maintains a policy that no executive officer may take a
margin loan for which WashREIT’s shares are used, directly or
indirectly, as collateral for the loan. Such persons are also
prohibited from otherwise pledging WashREIT securities as
collateral for a loan agreement.
Executive Ownership Policy
The Compensation Committee believes that common share ownership
allows our executives to better understand the viewpoint of
shareholders and incentivizes them to enhance shareholder value by
aligning their interests with shareholders’ interests. To that end,
in 2010, the Compensation Committee and Board adopted a formal
share ownership policy. The share ownership policy requires each
executive to retain an aggregate number of common shares having a
market value at least equal to a specified multiple of such
executive’s annual base salary. The aggregate number of common
shares required to be held by each executive is determined based on
the executive’s base salary as of the date they first become
subject to the share ownership policy and calculated using the
market value of common shares over the 60 trading days prior to
such date. Once established, an executive’s common share ownership
goal will not change because of changes in his or her annual base
salary or fluctuations in WashREIT’s common share price. The
applicable multiples of base salary required to be held are as
follows:
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|
|
|
Title
|
Multiple of
Base Salary
|
Chief Executive Officer and President
|
3.0x
|
Executive Vice Presidents
|
2.0x
|
Senior Vice Presidents
|
1.0x
|
The policy requires that each executive attain the applicable share
ownership level set forth above within five years after his or her
date of employment with WashREIT. The policy also contains
additional terms and conditions, including an interim ownership
requirement for executives during the transition period to the full
requirements.
The multiples of base salary reflected in the share ownership
guidelines above were determined by the Compensation Committee
based on the recommendation of the Hay Group (the Compensation
Committee’s consultant at the time the share ownership guidelines
were adopted), which had presented the Compensation Committee with
a survey of share ownership requirements in the peer group utilized
by the Compensation Committee for 2010 compensation and a survey of
share ownership practices of large public companies.
Tax Deductibility of Executive Compensation
Section 162(m) of the Code generally disallows a tax deduction to
public companies for individual compensation in excess of $1
million paid to its chief executive officer, chief financial
officer, and each of its three other most highly compensated
executive officers (including individuals who formerly held these
positions), in any taxable year unless such compensation is covered
by the grandfather rule for certain items of compensation paid
pursuant to a written binding contract that was in effect on
November 2, 2017. Following shareholder approval of our 2016
Omnibus Incentive Plan and prior to January 1, 2018, the benefits
under our short-term incentive and long-term incentive plans were
able to qualify as “performance based” under Section 162(m) and
therefore were eligible to be exempt from the $1 million deduction
limitation as “performance based” compensation. To the extent that
compensation paid to WashREIT’s executive officers is subject to
and does not qualify for deduction under Section 162(m), WashREIT
is prepared to exceed the limit on deductibility under Section
162(m) to the extent necessary to establish compensation programs
that we believe provide appropriate incentives and reward our
executives relative to their performance. WashREIT believes that it
must maintain the flexibility to take actions that may not qualify
for tax deductibility under Section 162(m) if it is deemed to be in
the best interests of WashREIT.
Compensation Committee Matters
The Compensation Committee is responsible for approving executive
compensation decisions and making recommendations to the Board. The
Compensation Committee is also responsible for approving and making
recommendations to the Board with respect to other employee
compensation and benefit plan matters. In addition, the
Compensation Committee is required to produce an annual report on
executive compensation for inclusion in our proxy statement, in
accordance with applicable SEC rules and regulations.
The Compensation Committee is comprised of at least three and no
more than six independent members of the Board (as the term
“independent” is defined in the applicable listing standards of the
New York Stock Exchange). The current Compensation Committee
charter was adopted on December 17, 2020. Among other matters, the
Compensation Committee charter provides the Compensation Committee
with the independent authority to retain
and terminate any compensation consulting firms or other advisors
to assist in the evaluation of trustee, Chief Executive Officer and
other executive compensation.
The Compensation Committee meets at least once annually or more
frequently as circumstances require. Each meeting allows time for
an executive session in which the Compensation Committee and
outside advisors, if requested, have an opportunity to discuss all
executive compensation issues without members of management being
present.
Compensation Policies and Risk Management
As part of the Board's oversight of WashREIT's risk management
policies, the Compensation Committee members evaluate the principal
elements of executive and non-executive compensation to determine
whether they encourage excessive risk-taking. While the
Compensation Committee members focus primarily on the compensation
of the executive officers because risk-related decisions depend
predominantly on their judgment, they also consider other WashREIT
employees operating in decision-making capacities. The Compensation
Committee believes that because of the following there is a low
likelihood that our compensation policies and practices would
encourage excessive risk-taking:
RISK MITIGATION FACTORS
•The
executive compensation program contains a mix of salary, cash bonus
and long-term equity-based compensation with a heavier weighting on
long-term equity, which commenced in 2020.
•Each
of the LTIP and STIP (including as amended in 2020) is based upon
pre-existing measures.
•The
STIP and LTIP (including as amended in 2020), collectively, utilize
a balanced variety of performance measures, including financial and
non-financial performance measures.
•The
STIP and LTIP (including as amended in 2020) contain reasonable
award opportunities that are capped at appropriate maximum
levels.
•The
Compensation Committee retains discretion under the STIP (including
as amended in 2020) with respect to total awards.
•WashREIT
adopted a share ownership policy by which each executive is
required to maintain a multiple of his or her base salary in common
shares.
•WashREIT
adopted a “clawback” policy by which the Board has the right to
seek to recoup all or any portion of the value of incentive
awards.
We believe this combination of factors encourages prudent
management of WashREIT. In particular, by structuring our
compensation programs to ensure that a considerable amount of the
wealth of our executives is tied to our long-term health, we
believe we discourage executives from taking risks that are not in
the Company’s long-term interest.
Compensation Committee Interlocks and Insider
Participation
The Compensation Committee is comprised of Chair Nolan and Messrs.
Butcher, Civera and Winns. The Compensation Committee was
responsible for making decisions and recommendations to the Board
with respect to compensation matters. There are no Compensation
Committee interlocks and no WashREIT employee serves on the
Compensation Committee.
Compensation Committee Report
The Compensation Committee of WashREIT has reviewed and discussed
the Compensation Discussion and Analysis required by
Item 402(b) of Regulation S-K with management and, based on
such review and discussions, the Compensation Committee recommended
to the Board that the Compensation Discussion and Analysis be
included in the Proxy Statement for the 2022 Annual Meeting of
Shareholders.
SUBMITTED BY THE COMPENSATION COMMITTEE:
Thomas H. Nolan, Jr., Compensation Committee Chair
Benjamin S. Butcher, Compensation Committee Member
Edward S. Civera, Compensation Committee Member
Vice Adm. Anthony L. Winns (RET.), Compensation Committee
Member
COMPENSATION TABLES
Summary Compensation Table
The Summary Compensation Table has been prepared to comply with the
disclosure requirements of the SEC. The Summary Compensation Table
sets forth the compensation paid for 2021, 2020 and 2019 to each of
our “NEOs” (who are the executive officers set forth in the Summary
Compensation Table) and includes as compensation for the indicated
year all incentive compensation awards granted in that year
(although the awards were made with respect to performance in other
years). For an alternative view that we believe more accurately
reflects incentive compensation received for a given year, we urge
you to refer to the Total Direct Compensation Table on page
67.
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|
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|
|
|
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|
|
(a)
|
(b)
|
(c)
|
(d) |
(e)
|
(g)
|
|
(i)
|
(j)
|
Name and Principal Position
|
Year
|
Salary
($)
|
Bonus
($)
2
|
Stock Awards
($)
3
|
Non-Equity Incentive Plan Compensation
($)
|
All Other Compensation
($)
6
|
Total
($)
|
Paul T. McDermott
President and Chief Executive Officer
|
2021 |
$ |
750,000 |
|
$ |
— |
|
$ |
2,092,080 |
|
$ |
1,410,000 |
|
4
|
$ |
164,176 |
|
$ |
4,416,260 |
|
2020 |
750,000 |
|
823,125 |
|
2,846,612 |
|
— |
|
|
179,160 |
|
4,598,897 |
|
2019 |
650,000 |
|
— |
|
1,886,378 |
|
1,178,125 |
|
5
|
160,754 |
|
3,875,262 |
|
Stephen E. Riffee
Executive Vice President and Chief Financial Officer
|
2021 |
450,000 |
|
— |
|
875,376 |
|
712,463 |
|
4
|
90,484 |
|
2,128,327 |
|
2020 |
450,000 |
|
374,625 |
|
1,349,340 |
|
— |
|
|
96,917 |
|
2,270,882 |
|
2019 |
425,000 |
|
— |
|
898,532 |
|
632,188 |
|
5
|
92,421 |
|
2,048,146 |
|
Taryn D. Fielder
1
Senior Vice President, General Counsel and Corporate
Secretary
|
2021 |
350,000 |
|
— |
|
481,108 |
|
376,250 |
|
4
|
50,199 |
|
1,257,561 |
|
2020 |
350,000 |
|
196,875 |
|
731,605 |
|
— |
|
|
50,549 |
|
1,329,029 |
|
2019 |
325,000 |
|
— |
|
520,287 |
|
337,188 |
|
5
|
48,033 |
|
1,230,513 |
|
1 As
previously described, Ms. Fielder resigned effective February 25,
2022.
2 The
NEOs’ non-equity incentive plan compensation for 2020, which is
reported in column (d) of this table, was determined by the
Compensation Committee at its meeting on February 2, 2021 (subject
to management’s affirmation of WashREIT’s final financial
performance for the year ended December 31, 2021). These amounts
represent the amount of the 2020 Short-Term Incentive Plan awards
to each of the NEOs, as further discussed above. The cash award was
paid in February of 2021 and the payments were recorded as expenses
for 2020.
3 Column
(e) represents the total grant date fair value of all equity awards
computed in accordance with FASB ASC Topic 718. The assumptions
used to calculate these amounts are described in note 10 to the
consolidated financial statements for the year ended December 31,
2021, included in our Annual Report on Form 10-K for the year ended
December 31, 2021.
The grant date fair value for the 2021 relative TSR awards under
our Current LTIP (based on achievement of performance objectives
over a three-year performance period commencing January 1, 2021 and
concluding December 31, 2023) is based upon the probable outcome of
the applicable performance conditions, as follows: Mr. McDermott:
$1,182,525; Mr. Riffee: $478,485; and Ms. Fielder: $261,170. The
value of 2021 relative TSR awards at the grant date assuming
achievement at the highest level of performance conditions are as
follows: Mr. McDermott: $2,475,000; Mr. Riffee: $967,500; and Ms.
Fielder: $525,000. The grant date fair value of the time-based LTIP
awards is determined using the fair value of the common shares on
the grant date.
4 The
NEOs’ non-equity incentive plan compensation for 2021, which is
reported in column (g) of this table, was determined by the
Compensation Committee at its meeting on February 1, 2022 (subject
to management’s affirmation of WashREIT’s final financial
performance for the year ended December 31, 2021). These amounts
represent the amount of the 2021 Short-Term Incentive Plan awards
to each of the NEOs, as further discussed above. The cash award was
paid in February of 2022 and the payments were recorded as expenses
for 2021.
5 The
NEOs’ non-equity incentive plan compensation for 2019, which is
reported in column (g) of this table, was determined by the
Compensation Committee at its meeting on February 4, 2020. The cash
award was paid in February of 2020 and the payments were recorded
as expenses for 2019.
6 For
2021, the amounts shown in column (i) include the life insurance
premiums paid by us for group term life insurance, our match for
each individual who made 401(k) contributions, SERP contributions,
membership dues and parking. The table below shows the components
of “All Other Compensation” for 2021:
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|
|
Name
|
Life Insurance
($)
|
|
401(k)
Company Match
($)
|
|
|
|
SERP Contributions
($)
|
|
Membership Dues
($)
|
|
Parking
($)
|
|
Total
($)
|
Mr. McDermott
|
$ |
17,915 |
|
|
$ |
10,150 |
|
|
|
|
$ |
127,500 |
|
|
$ |
1,808 |
|
|
$ |
6,803 |
|
|
$ |
164,176 |
|
Mr. Riffee
|
4,906 |
|
|
10,150 |
|
|
|
|
68,625 |
|
|
— |
|
|
6,803 |
|
|
90,484 |
|
Ms. Fielder
|
1,046 |
|
|
9,625 |
|
|
|
|
32,725 |
|
|
— |
|
|
6,803 |
|
|
50,199 |
|
Total Direct Compensation Table
The SEC’s calculation of total compensation, as shown in the 2021
Summary Compensation Table set forth on page 66, includes several
items that are driven by accounting and actuarial assumptions,
which are not necessarily reflective of compensation actually
realized by an NEO in a particular year. To supplement the
SEC-required disclosure, we have included the additional table
below, which shows the equity incentive compensation awards that
were actually received with respect to the applicable year, not the
year in which the award was made.
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|
|
|
|
|
|
(a)
|
(b)
|
(c)
|
(d) |
(e)
|
(g)
|
(i)
|
(j)
|
Name and Principal Position
|
Year
|
Salary
($)
|
Bonus
($) |
Stock Awards
($)
2
|
Non-Equity Incentive Plan Compensation
($)
|
All Other Compensation
($)
|
Total Direct Compensation
($)
|
Paul T. McDermott
President and Chief Executive Officer
|
2021 |
$ |
750,000 |
|
$ |
— |
|
$ |
1,999,597 |
|
$ |
1,410,000 |
|
$ |
164,176 |
|
$ |
4,323,773 |
|
2020 |
750,000 |
|
823,125 |
|
1,636,408 |
|
— |
|
179,160 |
|
3,388,693 |
|
2019 |
650,000 |
|
— |
|
1,619,917 |
|
1,178,125 |
|
160,754 |
|
3,608,796 |
|
Stephen E. Riffee
Executive Vice President and Chief Financial Officer
|
2021 |
450,000 |
|
— |
|
847,323 |
|
712,463 |
|
90,484 |
|
2,100,270 |
|
2020 |
450,000 |
|
374,625 |
|
695,490 |
|
— |
|
96,917 |
|
1,617,032 |
|
2019 |
425,000 |
|
— |
|
827,437 |
|
632,188 |
|
92,421 |
|
1,977,046 |
|
Taryn D. Fielder
1
Senior Vice President, General Counsel and Corporate
Secretary
|
2021 |
350,000 |
|
— |
|
507,719 |
|
376,250 |
|
50,199 |
|
1,284,168 |
|
2020 |
350,000 |
|
196,875 |
|
408,278 |
|
— |
|
50,549 |
|
1,005,702 |
|
2019 |
325,000 |
|
— |
|
446,596 |
|
337,188 |
|
48,033 |
|
1,156,817 |
|
1 As previously described, Ms. Fielder
resigned effective February 25, 2022.
2 These amounts differ substantially from
the amounts reported as Stock Awards in column (e) in the Summary
Compensation Table required under SEC rules and are not a
substitute for the amounts reported in the Summary Compensation
Table. Total Direct Compensation in this table represents: (1)
total compensation, as determined under applicable SEC rules and as
set forth in column (j) in the Summary Compensation Table on page
66, minus (2) the aggregate fair value of relative TSR awards under
our Current LTIP and the aggregate fair value of STIP awards for
performance periods prior to 2020 as reflected in the Stock Awards
column (e) in the Summary Compensation Table, plus (3) relative TSR
awards that were actually received with respect to the 2019-2021
performance period.
Grants of Plan-Based Awards
The following table presents information regarding grants made to
the NEOs during 2021 under WashREIT’s STIP and LTIP.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(a)
|
(b)
|
(c)
|
(d)
|
(e)
|
(f)
|
(g)
|
(h)
|
(i)
|
(l)
|
Name
|
Grant Date
|
Estimated Future Payouts Under Non-Equity Incentive
Plan
Awards (2)
|
Estimated Future Payouts Under Equity Incentive Plan Awards
(3)
|
All Other Stock Awards: Number of Shares of Stock or
Units
(#)
|
Grant Date Fair Value of Stock and Option Awards
($)
|
Threshold
($)
|
Target
($)
|
High
($)
|
Threshold
($)
|
Target
($)
|
High
($)
|
Paul T. McDermott
|
2/10/2021 |
|
|
|
$ |
660,000 |
|
$ |
1,237,500 |
|
$ |
2,475,000 |
|
|
|
$ |
1,182,525 |
|
6 |
2/10/2021 |
$ |
472,500 |
|
$ |
937,500 |
|
$ |
1,410,000 |
|
|
|
|
|
|
|
|
2/10/2021 |
|
|
|
|
|
|
31,596 |
|
4 |
$ |
740,926 |
|
|
2/10/2021 |
|
|
|
|
|
|
38,787 |
|
5 |
$ |
909,555 |
|
|
Stephen E. Riffee
|
2/10/2021 |
|
|
|
$ |
283,500 |
|
$ |
540,000 |
|
$ |
967,500 |
|
|
|
$ |
478,485 |
|
6 |
2/10/2021 |
$ |
216,000 |
|
$ |
418,500 |
|
$ |
720,000 |
|
|
|
|
|
|
|
|
2/10/2021 |
|
|
|
|
|
|
12,995 |
|
4 |
$ |
304,733 |
|
|
2/10/2021 |
|
|
|
|
|
|
16,925 |
|
5 |
$ |
396,891 |
|
|
Taryn D. Fielder
1
|
2/10/2021 |
|
|
|
$ |
150,500 |
|
$ |
301,000 |
|
$ |
525,000 |
|
|
|
$ |
261,170 |
|
6 |
2/10/2021 |
$ |
122,500 |
|
$ |
227,500 |
|
$ |
402,500 |
|
|
|
|
|
|
|
|
2/10/2021 |
|
|
|
|
|
|
8,154 |
|
4 |
$ |
191,211 |
|
|
2/10/2021 |
|
|
|
|
|
|
9,379 |
|
5 |
$ |
219,938 |
|
|
1 As previously described, Ms. Fielder
resigned effective February 25, 2022.
2 The amounts shown in columns (c), (d) and
(e) reflect the threshold, target and high payment levels for 2021
under the STIP. The actual cash bonuses received by each of the
named executive officers for performance in 2021, paid in 2022, are
set out in column (g) of the Summary Compensation
Table.
3 Amounts represent 2021 awards under our
Current LTIP that are based on achievement of performance
objectives over a three-year performance period (commencing January
1, 2021 and concluding December 31, 2023). For performance below
threshold levels, no incentives will be paid pursuant to the
program, and the maximum award will only be paid if actual
performance meets or exceeds the high level of performance. The
award will be paid out in a number of unrestricted shares, with the
total number of shares issued determined by dividing the dollar
amount payable by the closing price per share on the first trading
day following the end of the performance period.
4 Amounts represent relative TSR restricted
share awards for the 2019 to 2021 performance period pursuant to
the Current LTIP, 75% of which vested on December 31, 2021, with
the remaining 25% vesting on December 31, 2022.
5 Amounts represent time-based restricted
share awards pursuant to the Current LTIP that vest over three
years, with one-third vesting on each of December 15, 2021, 2022
and 2023.
6 The amounts reported in the Grant Date
Fair Value of Stock and Option Awards column show the aggregate
grant date fair value, computed in accordance with FASB ASC Topic
718, using the assumptions discussed in note 9 to the consolidated
financial statements for the year ended December 31, 2021, included
in our Annual Report on Form 10-K for the year ended December 31,
2021. The grant date fair value of the 2021 awards under our
Current LTIP are based upon the probable outcome of the applicable
performance conditions.
For unvested and vested restricted shares, an amount equal to the
dividends granted on the shares is paid at the same time dividends
on common shares are paid.
Narrative to Summary Compensation and Grants of Plan-Based Awards
Table
The following discussion should be read in conjunction with (i) the
“2021 Summary Compensation Table” and the “2021 Grants of
Plan-Based Awards Table,” as well as the footnotes to such tables,
and (ii) the disclosure under the caption “Compensation Discussion
and Analysis” above.
CEO Employment Letter
On August 20, 2013, WashREIT announced that it had selected Mr.
McDermott to be its new President and Chief Executive Officer and
had entered into an employment letter specifying the terms of his
employment. Under the employment letter, effective January 1, 2014,
Mr. McDermott became eligible to participate in the STIP and LTIP
at the Chief Executive Officer level, in accordance with the terms
of the STIP and the LTIP, as they may be amended by the Board for
all participating employees generally from time to
time.
The employment letter provided that Mr. McDermott is entitled to an
automobile allowance of $14,000 per year. The employment letter
also entitles Mr. McDermott to a 401(k) match and participation in
our supplemental executive retirement plan (“SERP”). The employment
letter requires Mr. McDermott to protect the confidentiality of
WashREIT confidential information and comply with WashREIT’s stock
ownership guidelines described below in this Proxy Statement. It
further provided that he would enter into the form of
indemnification agreement entered into by and between WashREIT and
its other officers and Board members.
The employment letter provides that either Mr. McDermott or
WashREIT may terminate the employment relationship at any time for
any lawful reason, with or without Cause, Good Reason (as defined
in the employment letter) or notice. If Mr. McDermott’s employment
is terminated without Cause or he terminates for Good Reason, he
would receive the following severance benefits, payable in
installments according to WashREIT’s payroll cycle, and pro-rata
portions of any STIP and LTIP values as determined by the
applicable plans, provided that he signs WashREIT’s standard
separation agreement and general release. If Mr. McDermott were to
be terminated without Cause or for Good Reason (each as defined in
the employment letter), he would receive 12 months of base
salary.
CFO Employment Letter
On January 18, 2015, WashREIT entered into an employment letter
with Mr. Riffee specifying the terms of his employment. Pursuant to
Mr. Riffee’s employment letter, Mr. Riffee participates in
WashREIT’s executive compensation program, including the STIP and
LTIP, at the Executive Vice President level.
General Counsel Employment Letter
On April 5, 2017, WashREIT entered into an employment letter with
Ms. Fielder specifying the terms of her employment. Pursuant to Ms.
Fielder’s employment letter, Ms. Fielder was awarded $75,000 in
RSUs, granted under the 2016 Omnibus Incentive Plan, on her first
date of employment, which was March 29, 2017. These 2,431 RSUs were
subject to vesting in five equal installments over a five-year
period, on the first through fifth anniversaries of such date. The
486 of these shares that were scheduled to vest on March 29, 2022
vested in February 2022 pursuant to the Separation Agreement by and
between Ms. Fielder and the Company.
Equity Awards
The equity awards granted to our NEOs during 2021 that appear in
the tables above were granted pursuant to our Current LTIP, which
is described further in the Compensation Discussion and Analysis
section under the caption “Long-Term Incentive
Compensation.”
Additionally, pursuant to the short-term incentive plan for
performance periods prior to 2020, 50% of any STIP award was
awarded in restricted shares which were subject to a ratable
vesting schedule that runs for three years from the January 1
following completion of the one-year performance period. The awards
under the STIP for performance periods prior to 2020 were accounted
for and granted in the year following completion of the performance
period
Outstanding Equity Awards at Fiscal Year-End
The following table presents information regarding the outstanding
equity awards held by each of the NEOs as of December 31,
2021, including the vesting dates for the portion of these awards
that had not vested as of that date.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(a)
|
(g)
|
(h)
|
(i)
|
(j)
|
|
|
Stock Awards
|
|
Name
|
Number of Shares or Units of Stock That Have Not
Vested
(#)
|
Market Value of Shares or Units of Stock That Have Not
Vested
($)
1
|
Equity Incentive Plan Awards: Number of Unearned Shares, Units or
Other Rights That Have Not Vested
(#)
2
|
Equity Incentive Plan Awards: Market or Payout Value of
Unearned Shares, Units or Other Rights That Have Not Vested
($)
3
|
Paul T. McDermott
4
|
159,970 |
|
$ |
4,135,225 |
|
71,809 |
|
$ |
1,856,250 |
|
Stephen E. Riffee
5
|
27,267 |
|
704,852 |
|
31,335 |
|
810,000 |
|
Taryn D. Fielder
6
|
15,839 |
|
409,438 |
|
17,466 |
|
451,500 |
|
1 Amounts reported are based on the closing
price of WashREIT’s common shares on the NYSE as of December 31,
2021 ($25.85), multiplied by the number of such unvested shares
reported in the table.
2 Represents the awards that the respective
NEO would vest in based on the fair value of unvested relative TSR
awards as of December 31, 2021. These awards will be paid out in a
number of shares, with the total number of shares issued determined
by dividing the dollar amount payable by the closing price per
share on January 1 or if such January 1 is not a trading day, the
first trading day following such January 1. For purposes of this
column, the number of unearned shares that have not vested was
determined by dividing the payout value by the closing price of
WashREIT’s common shares on the NYSE as of December 31, 2021
($25.85).
3 Represents the fair value of unissued
relative TSR awards as of December 31, 2021 that the respective NEO
would vest in based on achieving the target level of
performance.
4 Mr. McDermott’s share awards listed in
column (g) vest according to the following schedule: 100,000 are
scheduled to vest on June 1, 2022; 22,405 shares are scheduled
to vest on December 15, 2022; 24,636 are scheduled to vest on
December 31, 2022; and 12,929 are scheduled to vest on
December 15, 2023. Mr. McDermott received a one-time equity
award on June 1, 2017, which had a market value of $3,112,000. Per
the terms of the award, none of the restricted shares vest until
the fifth anniversary of the grant date (i.e., June 1, 2022),
subject to Mr. McDermott's continued employment with WashREIT until
such vesting date.
5 Mr. Riffee’s share awards listed in column
(g) are scheduled to vest according to the following schedule:
9,777 are scheduled to vest on December 15, 2022; 11,849
shares vested on December 31, 2022; and 5,641 shares scheduled
to vest on February 2, 2023.
6 Ms. Fielder’s share awards listed in
column (g) were scheduled to vest according to the following
schedule: 486 shares were scheduled to vest on March 29, 2022;
5,423 shares were scheduled to vest on December 15, 2022;
6,804 shares were scheduled to vest on December 31, 2022 and
3,126 shares were scheduled to vest on December 15, 2023. As
previously described, Ms. Fielder resigned effective February 25,
2022 and her outstanding equity vested immediately in accordance
with her Separation Agreement.
2021 Option Exercises and Stock Vested
The following table sets forth the value realized by our NEOs in
2021 upon the vesting of common share awards in 2021. None of our
NEOs had outstanding options or exercises of options in
2021.
|
|
|
|
|
|
|
|
|
|
(d)
|
(e)
|
|
Stock Awards
|
Name
|
Number of Shares Acquired on Vesting
(#)
|
Value Realized on Vesting
($)
2
|
Paul T. McDermott
|
89,574 |
|
$ |
2,269,381 |
|
Stephen E. Riffee
|
40,728 |
|
1,033,709 |
|
Taryn D. Fielder
1
|
24,222 |
|
612,527 |
|
1 As previously described, Ms. Fielder
resigned effective February 25, 2022.
2 Amounts reported are based on the closing
price of WashREIT’s common shares on the NYSE as of date that the
shares vested, multiplied by the number of such unvested shares
vesting on such date.
Supplemental Executive Retirement Plan
The following table presents information regarding the
contributions to and earnings on the NEOs’ SERP balances during
2021 as of December 31, 2021.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(a)
|
(b)
|
(c)
|
(d)
|
(e)
|
(f)
|
Name
|
Executive
Contributions
in Last FY
($)
|
Registrant
Contribution in
Last FY
($)
2
|
Aggregate
Earnings in
Last FY
($)
3
|
Aggregate
Withdrawals/
Distributions
($)
|
Aggregate
Balance at
Last FYE
($)
|
Paul T. McDermott
|
$ |
— |
|
$ |
127,500 |
|
$ |
184,937 |
|
$ |
— |
|
$ |
1,536,201 |
|
Stephen E. Riffee
|
— |
|
68,625 |
|
143,491 |
|
— |
|
818,826 |
|
Taryn D. Fielder
1
|
— |
|
32,725 |
|
19,006 |
|
— |
|
210,615 |
|
1 As previously described, Ms. Fielder
resigned effective February 25, 2022.
2 The amounts reflected in this column are
reported as compensation for the last completed fiscal year in the
Summary Compensation Table.
3 The amounts reflected in this column are
not included in the Summary Compensation Table because they do not
constitute “above-market” or “preferential” earnings, as those
terms are defined in SEC Regulation S-K
402(c)(2)(viii)(B).
Potential Payments upon Termination or Change in
Control
Change in Control Termination Agreements
WashREIT has entered into change in control agreements with the
NEOs that entitle them to continuation of compensation and other
benefits from WashREIT if in the event of termination due to a
“change in control” (as defined in these agreements) of WashREIT.
The basic rationale for these change in control protections is to
diminish the potential distractions due to personal uncertainties
and risks that inevitably arise when a change in control is
threatened or pending.
The termination benefits payable in connection with a change in
control require a “double trigger,” which means that (1) there is a
“change in control” (as that term is defined in the applicable
agreement) and (2) after the change in control, the covered NEO’s
employment is “involuntarily terminated” by WashREIT or its
successor not for “cause” (as both terms are defined in the
applicable agreement), but including a termination by the executive
because his duties, responsibilities or compensation are materially
diminished, within 24 to 36 months of the change in control (as
such period is specified in the covered NEO’s agreement). In
addition, if one of the foregoing terminations of employment occurs
in the 90-day period before the change in control, the termination
will be presumed to be due to the change in control unless WashREIT
can demonstrate to the contrary. A double trigger was selected to
enhance the likelihood that an executive would remain with WashREIT
after a change in control because the executive would not receive
the continuation of payments and benefits if he or she voluntarily
resigned after the change in control. Thus, the executive is
protected from actual or constructive dismissal after a change in
control and any new controlling party or group is better able to
retain the services of a key executive.
The formula to calculate the change in control benefit is similar
for each of the NEOs, with the variable being whether the benefit
will be paid for 24 or 36 months. The formula is as
follows:
1. Continuation of base salary at the rate
in effect as of the termination date for a period of 24 or 36
months from the date of termination.
|
|
|
|
|
|
Executive Position
|
Period
|
Chief Executive Officer
|
36 months |
Executive Vice Presidents
|
24 months |
Senior Vice Presidents
|
24 months |
2. Payment of an annual bonus for each
calendar year or partial calendar in which the NEO receives salary
continuation as described above, in an amount equal to the average
annual STIP compensation received during the three years prior to
the involuntary termination.
3. Payment of the full cost of COBRA
continuation coverage for the period of time in which salary
continuation pursuant to the change in control agreement is paid,
up to a maximum of 18 months or until the NEO obtains other
comparable coverage, whichever is sooner.
4. Immediate vesting in all unvested common
share grants, RSUs, performance share units and dividend equivalent
units granted to the NEO under WashREIT’s 2007 Omnibus Long-Term
Incentive Plan or the 2016 Omnibus Incentive Plan and immediate
vesting in the deferred compensation plans.
Awards under STIP
If a Change in Control (as defined in the STIP) occurs during the
performance period while the executive is employed by WashREIT, the
performance goals under the STIP will be prorated based on number
of days in the
performance period through the date of the Change in Control
relative to the full performance period, and the executive will
receive an award based on the actual levels of achievement of the
prorated performance goals as of the date of the Change in Control.
Generally, an executive is required to be employed on the last day
of the performance period to be entitled to receive a STIP award.
However, if during the performance period, the executive’s
employment is terminated by WashREIT without Cause, or the
executive resigns with Good Reason, Retires, dies or becomes
subject to a Disability (each as defined in the STIP) while
employed by WashREIT, the executive will receive an award under the
STIP based on the actual levels of achievement of the performance
goals for the entire performance period, but the award will be
prorated based on the period of employment during the performance
period.
Awards under Prior LTIP
If, during the one-year vesting period for the restricted shares
under the Prior LTIP, the executive’s employment is terminated by
Washington REIT without Cause, or the executive resigns for Good
Reason, Retires, dies or becomes subject to a Disability while
employed by Washington REIT, or a Change in Control (each as
defined in the Prior LTIP) occurs, the restricted shares awarded
under the Prior LTIP will immediately vest.
Awards under Current LTIP
If a Change in Control (as defined in the Current LTIP) occurs
during a performance period while the participant is employed, the
Current LTIP provides that all time-based awards which are unvested
will become vested, and the participant will receive the
shareholder return measure-based awards calculated based on actual
levels of achievement of the applicable shareholder return measures
as of the date of the Change in Control, prorated based on the
period of employment during the performance period, and the
strategic measure-based awards will be calculated at target. If
during the performance period, the executive’s employment is
terminated by WashREIT without Cause, or the executive resigns with
Good Reason, Retires, dies or becomes subject to a Disability (each
as defined in the Current LTIP), all time-based awards which are
unvested will become vested, the executive will receive any
shareholder return measure-based awards and strategic measure-based
awards based on actual levels of achievement of the applicable
measures as of the date of such event (for the shareholder return
measures) and as of the end of the performance period (for
strategic measures), but in each case the award will be prorated
based on the period of employment during the performance
period.
Severance Plan
We maintain an Executive Officer Severance Pay Plan. For further
information on payments pursuant to the Executive Officer Severance
Pay Plan, see
“Other Executive Compensation Components - Severance Plan”
on page 56.
The following table lists the estimated amounts each of the NEOs
would have become entitled to had their employment with WashREIT
terminated on December 31, 2021, under the circumstances
described above.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Name |
Benefit |
Without Cause / For Good Reason ($) |
For Cause / Without Good Reason ($) |
Death or Disability ($) |
Change in Control and Termination ($)
2
|
Change in Control ($) |
Paul T. McDermott
|
Cash Severance
|
$ |
750,000 |
|
$ |
— |
|
$ |
— |
|
$ |
6,839,376 |
|
$ |
— |
|
Unvested Equity Awards
1
|
5,964,388 |
|
— |
|
5,964,388 |
|
5,964,388 |
|
5,964,388 |
|
Unvested SERP
|
1,536,201 |
|
— |
|
1,536,201 |
|
1,536,201 |
|
— |
|
|
|
|
|
|
|
Total Value of Benefits
|
$ |
8,250,589 |
|
$ |
— |
|
$ |
7,500,589 |
|
$ |
14,339,965 |
|
$ |
5,964,388 |
|
Stephen E. Riffee
|
Cash Severance
|
$ |
190,385 |
|
$ |
— |
|
$ |
— |
|
$ |
2,467,642 |
|
$ |
— |
|
Unvested Equity Awards
|
1,487,808 |
|
— |
|
1,487,808 |
|
1,487,808 |
|
1,487,808 |
|
Unvested SERP
|
818,826 |
|
— |
|
818,826 |
|
818,826 |
|
— |
|
|
|
|
|
|
|
Total Value of Benefits
|
$ |
2,497,019 |
|
$ |
— |
|
$ |
2,306,634 |
|
$ |
4,774,276 |
|
$ |
1,487,808 |
|
Taryn D. Fielder
|
Cash Severance
|
$ |
121,154 |
|
$ |
— |
|
$ |
— |
|
$ |
1,531,668 |
|
$ |
— |
|
Unvested Equity Awards
|
840,242 |
|
— |
|
840,242 |
|
840,242 |
|
840,242 |
|
Unvested SERP
|
210,615 |
|
— |
|
210,615 |
|
210,615 |
|
— |
|
|
|
|
|
|
|
Total Value of Benefits
|
$ |
1,172,011 |
|
$ |
— |
|
$ |
1,050,857 |
|
$ |
2,582,525 |
|
$ |
840,242 |
|
1 Mr. McDermott received a one-time equity
award on June 1, 2017, which had a grant date fair value of
$3,261,000, which would vest immediately upon a change in control.
Per the terms of the award, none of the restricted shares vest
until the fifth anniversary of the grant date (i.e., June 1, 2022),
subject to Mr. McDermott’s continued employment with WashREIT until
such vesting date.
2 The cost of COBRA continuation benefits
has not been included in the total change in control and
termination benefit amount, as the value would not be
material.
On February 25, 2022, Taryn D. Fielder and the Company agreed to a
mutual separation, pursuant to which Ms. Fielder tendered her
resignation. Such resignation was effective on February 25, 2022.
On March 5, 2022, Ms. Fielder and the Company entered into the
Separation Agreement, which provided for payments and benefits
described under “Separation Agreement” at page 58.
CEO Pay Ratio
As required by the Dodd-Frank Wall Street Reform and Consumer
Protection Act, presented below is the ratio of annual total
compensation of our CEO to the annual total compensation of our
median employee (excluding our CEO). The ratio presented below is a
reasonable estimate calculated in a manner consistent with Item
402(u) of Regulation S-K under the Exchange Act.
To identify the “median employee” from our employee population, we
used W-2 Medicare compensation for U.S. employees (annualizing such
compensation for employees who had worked less than the 12-month
period) and excluding our CEO from the calculation, which is the
same methodology we utilized last year. We have no employees
outside of the United States. We did not use any statistical
sampling techniques and did not make any cost-of-living adjustments
in identifying our median employee. We did not include independent
contractors who we
do not consider to be employees. Using this methodology, we
determined that we had 52 employees as of December 31, 2021.
We identified our median employee from this employee
population.
The 2021 annual total compensation as determined under Item 402 of
Regulation S-K for our CEO was $4,416,260. The 2021 annual total
compensation as determined under Item 402 of Regulation S-K for our
median employee was $167,980. The ratio of our CEO’s annual total
compensation to our median employee’s total compensation for fiscal
year 2021 is 26 to 1.
The SEC’s rules for calculating the required pay ratio permit
companies to use reasonable estimates and assumptions in their
methodologies, and companies have different employee populations
and compensation practices. As a result, pay ratios reported by
other companies may not be comparable to the pay ratio reported
above.
Equity Compensation Plan Information
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(a) |
|
(b) |
|
(c) |
Plan Category |
Number of securities to be issued upon exercise
of outstanding options,
warrants and rights |
|
Weighted-average exercise
price of outstanding options, warrants and
rights |
|
Number of securities remaining available for future
issuance under equity compensation plans (excluding securities
reflected in column (a)) |
|
|
|
|
|
|
Equity compensation plans approved by security holders |
— |
|
|
$ |
— |
|
|
1,036,284 |
|
Equity compensation plans not approved by security
holders |
— |
|
|
$ |
— |
|
|
— |
|
Total |
— |
|
|
$ |
— |
|
|
1,036,284 |
|
PROPOSAL 3: RATIFICATION OF APPOINTMENT OF INDEPENDENT REGISTERED
PUBLIC ACCOUNTING FIRM
Description of Proposal
The firm of Ernst & Young LLP served as WashREIT’s independent
registered public accounting firm for 2021. The Audit Committee has
appointed Ernst & Young LLP as WashREIT’s independent
registered public accounting firm for the fiscal year ending
December 31, 2022. The Board recommends that the shareholders
ratify this appointment.
If this appointment is not ratified by our shareholders, the Audit
Committee may re-consider the appointment. Even if the selection is
ratified, the Audit Committee, in its discretion, may appoint a
different independent registered public accounting firm at any time
during the year if it determines that such change would be in the
best interests of WashREIT.
Representatives of Ernst & Young LLP are expected to attend the
virtual Annual Meeting and will have the opportunity to make a
statement if they desire to do so. They are also expected to be
available to respond to appropriate questions.
Voting Matters
Under our bylaws, ratification of the appointment of Ernst &
Young LLP as our independent registered public accounting firm for
the fiscal year ending December 31, 2022 requires the affirmative
vote of a majority of the votes cast. A majority of votes cast
means that the number of votes “FOR” a proposal must exceed the
number of votes “AGAINST” that proposal. Abstentions will not be
counted as votes cast and will have no effect on the result of this
vote.
Recommendation
THE BOARD UNANIMOUSLY RECOMMENDS THAT SHAREHOLDERS VOTE
“FOR”
THE RATIFICATION OF THE APPOINTMENT OF ERNST & YOUNG LLP AS
WASHREIT’S INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM FOR THE
FISCAL YEAR ENDING DECEMBER 31, 2022.
ACCOUNTING/AUDIT COMMITTEE MATTERS
Principal Accounting Firm Fees
The following table sets forth the aggregate fees billed to
WashREIT for the years ended December 31, 2021 and 2020 by
WashREIT’s independent registered public accounting firm,
Ernst & Young LLP. The Audit Committee has considered
whether the provision of non-audit services is compatible with
maintaining the public accountant’s independence.
|
|
|
|
|
|
|
|
|
|
2021 |
2020 |
Audit Fees (a)
|
$ |
1,683,511 |
|
$ |
1,510,250 |
|
Audit-Related Fees (b)
|
— |
|
— |
|
Tax Fees (c)
|
191,643 |
|
165,710 |
|
All Other Fees
|
30,000 |
|
9,000 |
|
Total Fees
|
$ |
1,905,154 |
|
$ |
1,684,960 |
|
(a) Includes fees and expenses related to
the fiscal year audit and interim reviews, notwithstanding when the
fees and expenses were billed or when the services were rendered.
Audit fees include the annual audit fee and fees for reviews of
financial statements, performance of comfort procedures and
issuance of comfort and bring down letters.
(b) Audit related fees consist of the annual
audit fees of certain subsidiaries, notwithstanding when the fees
were billed or when the services were rendered.
(c) Includes fees and expenses for tax
services, including tax compliance, tax advice and tax planning,
rendered from January through the end of the fiscal year,
notwithstanding when the fees and expenses were
billed.
Pre-Approval Policies and Procedures
The Audit Committee has adopted a policy that requires advance
approval of all audit, audit-related, tax and other services
performed by the independent auditor. The policy provides for
pre-approval by the Audit Committee of specifically defined audit
and non-audit services. Unless the specific service has been
previously pre-approved with respect to that year, the Audit
Committee must approve the permitted service before the independent
auditor is engaged to perform it. The Audit Committee has delegated
to the Chair of the Audit Committee authority to approve permitted
services provided that the Chair reports any decisions to the
Committee at its next scheduled meeting. All services performed by
Ernst & Young LLP for the fiscal year ended December 31,
2021 were pre-approved by the Audit Committee or the Chair of the
Audit Committee.
Audit Committee Report
The Board maintains an Audit Committee, currently comprised of four
of WashREIT’s independent trustees. The Board and the Audit
Committee believe that the Audit Committee’s current member
composition satisfies Section 303A of the NYSE’s Listed
Company Manual. The Audit Committee oversees WashREIT’s financial
process on behalf of the Board. Management has the primary
responsibility for the financial statements and the reporting
process, including the systems of internal controls. The
independent registered public accounting firm Ernst &
Young LLP is responsible for expressing an opinion on the
conformity of those financial statements with generally accepted
accounting principles and the effectiveness of WashREIT’s internal
controls over financial reporting in accordance with the standards
of the Public Company Accounting Oversight Board. The members of
the Audit Committee of the Board of WashREIT submit this report in
connection with the committee’s review of the financial reports for
the fiscal year ended December 31, 2021 as
follows:
1.In
fulfilling its oversight responsibilities, the Audit Committee
reviewed the audited financial statements in the Annual Report on
Form 10-K for the year ended December 31, 2021, with
management, including a discussion of the quality, and not just the
acceptability, of the accounting principles, the reasonableness of
significant judgments and the clarity of disclosures in the
financial statements and management’s assessment of the
effectiveness of WashREIT’s internal controls over financial
reporting.
2.The
Audit Committee discussed with WashREIT’s independent registered
public accounting firm the overall scope and plans for their audit.
The Audit Committee meets with the independent auditors, with and
without management present, to discuss the results of their
examination, their evaluation of WashREIT’s internal controls and
the overall quality of WashREIT’s financial reporting.
3.The
Audit Committee reviewed with the independent registered public
accounting firm their judgments as to the quality, and not just the
acceptability, of WashREIT’s accounting principles and such other
matters as are required to be discussed by the applicable
requirements of the Public Company Accounting Oversight Board
Auditing and the Securities and Exchange Commission. In addition,
the Audit Committee has received the written disclosures and the
letter from the independent registered public accounting firm
required by applicable requirements of the Public Company
Accounting Oversight Board regarding the independent registered
public accounting firm’s communications with the Audit Committee
concerning independence and has discussed with the independent
registered public accounting firm their independence from
management and WashREIT.
Based on the reviews and discussions referred to above, the Audit
Committee recommended to the Board that the audited financial
statements be included in WashREIT’s Annual Report on Form 10-K for
the fiscal year ended December 31, 2021 and for filing with
the SEC.
SUBMITTED BY
THE AUDIT COMMITTEE
Ellen M. Goitia, Audit Committee Chair
William G. Byrnes, Audit Committee Member
Edward S. Civera, Audit Committee Member
Thomas H. Nolan, Jr., Audit Committee
Member
OTHER MATTERS
Solicitation of Proxies
Solicitation of proxies may be made by mail, personal interview,
telephone or other means by officers, trustees and employees of
WashREIT for which they will receive no compensation in addition to
their normal compensation. WashREIT may also request banking
institutions, brokerage firms, custodians, nominees and fiduciaries
to forward solicitation material to the beneficial owners of common
shares that those companies or persons hold of record. WashREIT
will reimburse these forwarding expenses. The cost of the
solicitation of proxies will be paid by WashREIT.
WashREIT has also hired Morrow Sodali LLC to assist in distributing
and soliciting proxies and will pay approximately $8,500 plus
expenses for these services.
Shareholder Proposals for Our 2023 Annual Meeting of
Shareholders
The Board will provide for presentation of proposals by
shareholders at the 2023 Annual Meeting of Shareholders, provided
that these proposals are submitted by eligible shareholders who
have complied with the relevant regulations of the SEC and our
bylaws regarding shareholder proposals.
In addition to satisfying the requirements under our bylaws, to
comply with the universal proxy rules under the Exchange Act,
shareholders who intend to solicit proxies in support of director
nominees other than the Company’s nominees must provide notice that
sets forth the information required by Rule 14a-19 under the
Exchange Act no later than March 27, 2023.
Any shareholder proposal pursuant to Rule 14a-8 under the Exchange
Act intended to be presented at the 2023 Annual Meeting must be
received at our executive offices on or before December 16, 2022 to
be considered for inclusion in our 2023 proxy statement
materials.
Shareholders wishing to submit proposals or trustee nominations to
be presented at the 2023 Annual Meeting that are not to be included
in our proxy materials must deliver notice to us at our executive
offices not less than 120 and no more than 150 days before the
first anniversary of the date of Proxy Statement for the preceding
year’s Annual Meeting (i.e., between November 16, 2022 and 5:00
p.m. Eastern Time, on December 16, 2022), with adjustments if the
date for the upcoming annual meeting of shareholders is advanced or
delayed by more than 30 days from the anniversary date of the
preceding year’s annual meeting. Shareholders are advised to review
our bylaws, which contain additional requirements with respect to
advance notice of shareholder proposals and trustee nominations.
Any shareholder desiring a copy of our bylaws will be furnished one
without charge upon written request to the Secretary.
Annual Report
WashREIT’s 2021 Annual Report to Shareholders is being mailed or
made available electronically to shareholders concurrently with
this Proxy Statement and does not form part of proxy solicitation
material.
Shareholders may also request a free copy of our 2021 Annual Report
on Form 10-K, including applicable financial statements, schedules
and exhibits by sending a written request to: Washington Real
Estate Investment Trust, 1775 Eye Street, NW, Suite 1000,
Washington, D.C. 20006, Attention Investor Relations.
Alternatively, shareholders may access the 2021 Form 10-K and other
financial information on our website at:
www.washreit.com.
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|
|
|
/s/ W. Drew Hammond
|
|
W. Drew Hammond
|
|
Corporate Secretary
|
|
April 15, 2022 |
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