8. |
Policy related to processing of expenses incurred in the execution of duties by Members of the Audit
Committee and other systems for ensuring the effectiveness of audits by the Audit Committee |
In
accordance with laws and ordinances, the Company will bear the necessary expenses for the Members of the Audit Committee to execute their duties.
The Company will further develop other necessary systems for audits by the Audit Committee to be conducted effectively.
(2) Overview of Operating Status for Systems to Ensure the Compliance of the Executive Officers Execution of Duties with Laws and Regulations and the
Articles of Incorporation and Other Systems to Ensure the Appropriateness of Operations of the Company and the corporate group comprised of the Company and its subsidiaries
The Overview of Developing and Operating Status of Basic Policy on Development of Internal Control Systems stated above is as
follows.
1. |
Systems for ensuring that the execution of duties by Executive Officers and employees complies with laws,
ordinances, and the Companys Articles of Incorporation |
The Company has established the Honda
Code of Conduct to clearly define the Companys policy on legal compliance and the acts of integrity for its management and employees, and the Company endeavors to ensure that all management personnel and employees are made aware of and follow
the Honda Code of Conduct through opportunities such as management training, training upon joining the Company, and level-specific employee training.
The Company has established the Business Ethics Kaizen Proposal Line as a point of contact for internal whistle-blowing.
In addition to internal points of contact, the Company has also established an external point of contact in a law firm. These points of contact are operated under rules that include the protection of anyone making use of the Proposal Line.
The Director, Senior Managing Executive Officer and Chief Financial Officer has been appointed as a Compliance Officer.
The Company has established the Compliance Committee chaired by the Compliance Officer, and the Committee deliberates on
material matters related to compliance.
In the fiscal year ended March 31, 2021, the Compliance Committee has held
meetings for four (4) times (all of them are regular meetings) and has deliberated on matters such as the status of establishment and operation of internal control systems, the operating status of the Business Ethics Kaizen Proposal Line and
measures to improve compliance.
Each department has conducted an inspection of its legal compliance status using a control
self-assessment (CSA) method, and the Audit Division has conducted an internal audit of those results.
2. |
Systems related to retention and management of information on execution of duties by the Executive Officers
|
The Companys policy on information management is prescribed in the Document Management Policy,
which also stipulates the management policy for information related to the execution of duties by the Executive Officers.
In accordance with this Policy, minutes are prepared for each Board of Directors meeting and Executive Council meeting and
permanently retained by the department in charge.
Also, in accordance with this Policy, minutes are prepared for each
Nominating Committee meeting, Audit Committee meeting and Compensation Committee meeting and retained by the department in charge for 10 years.
3. |
Rules and other systems related to risk management |
The relevant boards and councils such as the Board of Directors, Executive Council, and Regional Operating Boards deliberate
upon material matters of management in accordance with each bodys rules of procedure and then make decisions regarding such matters after assessing and considering associated risks.
The Managing Executive Officer and Chief Officer, Regional Operations (Japan) has been appointed as a Risk Management Officer.
The Company has established the Honda Global Risk Management Policy, which prescribes the Companys basic policy on
risk management (such as business risks and disaster risks) as well as systems for collecting risk information and responding to risks when they arise.
Each department regularly conducts risk assessments in accordance with the Policy.
The Risk Management Officer monitors and supervises the status of responses to material risks, and sets up the Global Emergency
Headquarters as necessary. The response by the Company to the spread of COVID-19 is being coordinated while reviewing the risk management system of each region and each department, depending on the status of
each region. The Company implements measures to minimize the impact on the procurement of semiconductor-related components via the Global Emergency Headquarters and meetings related to operations of each business.
4. |
Systems for ensuring that the duties of the Executive Officers are being executed efficiently
|
For strengthening the business execution of each region and
on-site, and prompt and appropriate managerial decisions, Executive Officers and other Executives, who are transferred the authority from Representative Executive Officers, are assigned to the headquarters of
each region, business, and function and to main divisions as people responsible for handling business execution in the fields of which they are in charge.
In addition to the Board of Directors, the Executive Council and the Regional Operating Boards have been established as bodies
to make decisions on material matters of management, and each bodys rules of procedure clearly define the scope of authorities delegated to Executive Officers and other Executives and the decision-making process. The Company has adopted a
company with three committees structure, which enables the Company to strengthen the supervisory function of the Board of Directors and to extend the delegation of authority from the Board of Directors to the Executive Council meetings
for further increased speed in decision-making.
The Board of Directors determines the management vision, the company-wide
midterm management plans and the annual business plans, which are then shared throughout the Company through Executives including Chief Officers.
The Board of Directors receives reports on the progress of management vision and the company-wide midterm management plans for
each fiscal year and on the progress of business plans for each quarter, thereby supervising the execution status thereof.
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